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Vendor Information

Click here to skip to Food Vendor Information

Click here to skip to Inaugural Regatta Market Place Vendor Information


Food Vendors

IUPUI and the Student Organization for Alumni Relations (SOAR) will hold the sixth annual IUPUI Regatta on the Indianapolis Downtown Canal this September 20th, and you’re invited to be a part of this growing tradition. The event is a high-energy ½ mile canoe race and festival beginning at the Spruance Basin at 11th Street involving both the campus and the Indianapolis communities. Proceeds from the event benefit IUPUI student scholarships. Attendance for the event has grown from just under 1000 people in 2009 to over 5000 attendees in 2013; we look forward to continuing a trend of increased participation in 2014.

Registration Deadlines and Costs


Register on or before Friday, July 18 - $50
Register between July 18 and on or before Friday, August 15 - $100
Register after August 15 - $150
Last Day to register – August 30

All registration includes space for your booth (typically 10’x10’), one 8’ table, and 2 folding chairs. Additional tables and chairs and a tent can be rented during the registration process. See next page for rental prices.

Register online at http://myiupui.com/foodvend or by completing the attached form and returning it to:

IUPUI Alumni Relations
c/o Jayme Little, Director
340 West Michigan Street
Indianapolis, IN 46202

Trash, Water and Electricity


All food vendors are expected to provide ground cover inside their booth for the absorption of grease. Food vendors will have access to a common source of water for your use but will not have access to a continuous water source. Vendors requiring electricity must indicate this when registering. Trash dumpsters will be available; however, we are not able to accept grease or oil.

Set up, Tear Down and Festival Hours


Vendors are welcome to begin set up at 8:00 a.m. Booths must be staffed during the Regatta from 10:00 a.m. until 4:00 p.m. Clean up and tear-down can begin any time after 4:00 p.m. and must be finished by 6:00 p.m.

Health Department License


TEMPORARY FOOD ESTABLISHMENT LICENSE: Food vendors must obtain a temporary food establishment license no later than 48 hours before the event begins. PLEASE DO NOT WAIT UNTIL THE LAST SECOND FOR THIS AS YOU WILL NOT BE ALLOWED AT THE REGATTA WITHOUT THIS LICENSE. Vendors may print a temporary food establishment license application by going to http://www.mchd.com/pdf/fdpapp.pdf

PLEASE NOTE: Food vendors are required to obtain a temporary food service license when operating outside their licensed facility. The Marion County Health Department will only license food vendors that are listed on the registration form submitted by the Regatta organizing committee. The vendors may apply for their licenses Monday through Friday from 8 a.m. to 4:30 p.m., but they must obtain their licenses 48 hours before the event begins. There is a fee for the temporary license and a list of guidelines the vendors must follow as part of licensure. Licenses for temporary events must be paid in cash, cashier’s check, certified check, or money order only. Personal or company checks will not be accepted. Only vendors meeting the definition of a food establishment will be issued a temporary food establishment license.

Marion County Health Department
Department of Food Safety
3840 N. Sherman Drive
Indianapolis, IN 46226
Phone (317) 221-2222

Refunds, Cancellations and No Shows


Refunds will not be given after August 30, 2014. Vendors who fail to show up for the Regatta will forfeit their registration fee and may lose their eligibility to participate in future Regattas.

Rental Prices


All registration includes space for your booth (typically 10’x10’), one 8’ table, and 2 folding chairs. Additional tables and chairs and a tent can be rented during the registration process.

Additional table and two chairs - $10
10’x10’ tent - $150
20’x20’ tent - $300

Parking


The only vehicles allowed on the Regatta grounds will be food trucks or other authorized vehicles. Parking is located nearby for staff and workers who may be attending the event. The chairperson for vendors will hold a meeting with vendors before the event to cover specific details on location and parking.

Advertising Opportunities


Do you want to encourage students and Regatta guests to visit your eatery after the event? Consider a coupon in the Regatta Guide Book.

Vendors who wish to advertise in this year’s Regatta Guide Book on September 21 are invited to submit their ads or coupons. The Guide Book is distributed to those who attend the festival and is a great way to provide exposure to your business. Sizes available and corresponding costs are listed below and can be reserved at time of vendor registration. All final artwork must be in high resolution PDF format and is due no later than Friday, August 2 to Regatta@iupui.edu.

Quarter page – 2.75” wide x 4.25” high (1/4” bleed required) - $150
Half page – 5.5” wide x 4.25” high (1/4” bleed required) - $300
Full page – 5.5” wide x 8.5” high (1/4” bleed required) - $600

Questions


All questions regarding vendor participation should be directed to the 2014 Regatta Coordinator of Vendors Mike Agal – mikeagal@icloud.com.


Inaugural Regatta Market Place

IUPUI and the Student Organization for Alumni Relations (SOAR) will hold the fifth annual IUPUI Regatta on the Indianapolis Downtown Canal this September 21st, and you’re invited to be a part of this growing tradition. The event is a high-energy ½ mile canoe race and festival beginning at the Spruance Basin at 11th Street involving both the campus and the Indianapolis communities. This year, the Steering Committee is seeking local artists and vendors who would be interested in participating in our inaugural Regatta Market Place. Attendance for the Regatta has grown from just under 1000 people in 2009 to over 5000 attendees in 2012; we look forward to continuing a trend of increased participation in 2013. All questions regarding vendor participation should be directed to the 2013 Regatta Vendor Chair Mike Agal – mikeagal@icloud.com.

Registration Deadlines and Costs


Register on or before Friday, August 15 - $50
Register after August 16 - $100
Last Day to register – August 30

All registration includes space for your booth (typically 10’x10’), one 8’ table, and 2 folding chairs.  Additional tables and chairs and a tent can be rented during the registration process; prices available later in the packet.

Register online at http://myiupui.com/markvend or by completing the attached form and returning it to:

IUPUI Alumni Relations
c/o Jayme Little, Director
340 West Michigan Street
Indianapolis, IN 46202

Trash, Water and Electricity


Vendors will have access to a common source of water for your use but will not have access to a continuous water source. Vendors requiring electricity must indicate this when registering. Trash dumpsters will be available.

Set up, Tear down and Festival Hours


Vendors are welcome to begin set up at 8:00 a.m. Booths must be staffed during the Regatta from 10:00 a.m. until 4:00 p.m. Clean up and tear-down can happen any time after 4:00 p.m.

Refunds and No Show


Refunds will not be given after August 30, 2014. Vendors who fail to show up for the Regatta will forfeit their registration fee and may lose their eligibility to participate in future Regattas.

Rental Prices


All registration includes space for your booth (typically 10’x10’), one 8’ table, and 2 folding chairs. Additional tables and chairs and a tent can be rented during the registration process.

Additional Tables and two chairs - $10
10’x10’ tent - $150 20’x20’ tent - $300

Parking


The only vehicles allowed on the Regatta grounds will be food trucks or other authorized vehicles. Parking is located nearby for staff and workers who may be attending the event. Loading and unloading areas are available on 11th street for your convenience. The chairperson for vendors will hold a meeting with vendors before the event to cover specific details on location and parking.

Advertising Opportunities


Do you want to encourage students and Regatta guests to visit your eatery after the event? Consider a coupon in the Regatta Guide Book.

Vendors who wish to advertise in this year’s Regatta Guide Book on September 21 are invited to submit their ads or coupons. The Guide Book is distributed to those who attend the festival and is a great way to provide exposure to your business. Sizes available and corresponding costs are listed below and can be reserved at time of vendor registration. All final artwork must be in high resolution PDF format and is due no later than Friday, August 2 to Regatta@iupui.edu.

Quarter page – 2.75” wide x 4.25” high (1/4” bleed required) - $150
Half page – 5.5” wide x 4.25” high (1/4” bleed required) - $300
Full page – 5.5” wide x 8.5” high (1/4” bleed required) - $600




This page last modified on July 24 2014
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