Vendor Information

You’re invited to be a part of this growing tradition on September 24!

IUPUI and the Student Organization for Alumni Relations (SOAR) will hold the eighth annual IUPUI Regatta on the Indianapolis Downtown Canal on September 24th, and you’re invited to be a part of this growing tradition. The Regatta is a ½-mile canoe relay race and festival beginning at the Spruance Basin at 11th Street and traveling down the Central Canal to Walnut Street involving both the IUPUI campus and the Indianapolis communities. Proceeds from the event benefit IUPUI student scholarships.

Attendance for the event has grown from just under 1,000 people in 2009 to over 10,000 attendees in 2015; we look forward to continuing a trend of increased participation in 2016!

Food and Market Place Vendors



Registration Deadlines and Costs

Companies and organizations wishing to have a presence at the Regatta are encouraged to contact Coordinator of Vendors Evan Yoho – eayoho@iupui.edu.

Food Vendors
$75 – before August 15, 2016
$100 – on or after August 15, 2016

Marketplace Vendors
$50 – before August 15, 2016
$75 – on or after August 15, 2016

Spaces are limited so please register early. The last day to register is Friday, September 2, 2016.

Trash, Water, and Electricity

All food vendors are expected to provide ground cover inside their booth for the absorption of grease. Food vendors will have access to a common source of water for your use but will not have access to a continuous water source. Vendors requiring electricity must indicate this when registering. Trash dumpsters will be available; however, we are not able to accept grease or oil.

Set up, Tear Down, and Festival Hours

Vendors are welcome to begin set up at 8:00 a.m. Booths must be staffed during the Regatta from 10:00 a.m. until 4:00 p.m. Clean up and tear-down can begin any time after 4:00 p.m. and must be finished by 7:00 p.m.

Rental Prices

All registration includes space for your booth (typically 10’x10’), one 8’ table, and 2 folding chairs. Additional tables and chairs can be rented during the registration process.
Additional table and two chairs – $10

Parking

The only vehicles allowed on the Regatta grounds will be food trucks or other authorized vehicles. Parking is located nearby for staff and workers who may be attending the event.

Questions?

All questions regarding vendor participation should be directed to the 2016 Regatta Coordinator of Vendors Evan Yoho – eayoho@iupui.edu.

Health Department License

TEMPORARY FOOD ESTABLISHMENT LICENSE: Food vendors must obtain a temporary food establishment license no later than 48 hours before the event begins. PLEASE DO NOT WAIT UNTIL THE LAST SECOND FOR THIS AS YOU WILL NOT BE ALLOWED AT THE REGATTA WITHOUT THIS LICENSE. Vendors may print a temporary food establishment license application by going to http://www.mchd.com/pdf/fdpapp.pdf

PLEASE NOTE: Food vendors are required to obtain a temporary food service license when operating outside their licensed facility. The Marion County Health Department will only license food vendors that are listed on the registration form submitted by the Regatta organizing committee. The vendors may apply for their licenses Monday through Friday from 8 a.m. to 4:30 p.m., but they must obtain their licenses 48 hours before the event begins. There is a fee for the temporary license and a list of guidelines the vendors must follow as part of licensure. Licenses for temporary events must be paid in cash, cashier’s check, certified check, or money order only. Personal or company checks will not be accepted. Only vendors meeting the definition of a food establishment will be issued a temporary food establishment license.
Marion County Health Department
Department of Food Safety
3840 N. Sherman Drive
Indianapolis, IN 46226
Phone (317) 221-2222