SC 6/21/06 Minutes
Not Yet Approved
Staff Council (SC) Minutes: June 21,
2006
University Library Auditorium / 3:00 - 5:00 pm
Agenda
Item I: Call to Order: Judith Mathews (SC President, 4.4704, jamathew@iupui.edu).
Mathews called the meeting to order at 3:08pm.
Agenda
Item II: Adoption of the Order of Business for the Day.
The order of business was adopted as the order of business for the day.
Agenda
Item III: Report from the Chancellor's SC
Administrative Designee: Robert Martin (Vice-Chancellor for Administration and
Finance, 4.4511, rmartin@iupui.edu).
Vice
Chancellor Martin could not attend the meeting but will update the SC at future
meetings.
Agenda
Item IV: [ACTION ITEM] Minutes for SC 5/17/06:
Up for Approval.
Hearing no
objections, the SC minutes of May 17, 2006 were accepted as written and entered into
record.
These minutes are available online at
http://www.iupui.edu/~scouncil/minutes/5-17-06_summary.htm
Agenda
Item V: [ELECTION] 1st Vice President.
Hearing no
objections to her unopposed candidacy, Elections Chair Delana Gifford announced
that Sue Herrell was elected 1st Vice President of the SC for the
2006-08 terms. The SC thanks outgoing 1st Vice President
Agenda
Item VI: [ELECTION] Executive Committee
Members-at-Large.
Elections
were held for three members-at-large of
the SC Executive Committee for the 2006-08 terms. Gifford thanked all of the candidates and
confirmed Keith Battle, Natalie Harvey, and Wayne Husted as the winners. They will join those Executive Committee
members-at-large serving through 2007:
Christina Freeman, Leslie Kidwell (following her recent appointment to
fill a position vacated mid-term), and Lena Woods .
Agenda
Item VI: Report from the President:
Judith Mathews.
Mathews, in
the final report of her 2003-06 Presidency:
§
Welcomed
all re-elected and newly-elected SC members, thanking them for their
willingness to serve.
§
Thanked
members who will not be serving in 2006-07, citing their outstanding work as SC
representatives: Linda Blacketer,
Kathleen Boles, Sheryl Bornino, Barbara Browning, Freida Cormack, Rick Cuellar,
Avis Frieson, Shaun Ingram, Lynda Johnson, Karen Proctor, Carol Robinson, Rick
Van Horn, Marilyn Yurk, and Marla Zimmerman.
§
Thanked
the SC Executive Committee members and chairs [over the past three years] for their tireless efforts and constant
support: Troy Barnes, Delana Gifford, Amy Jones, Susan Martin, Leslie Kidwell,
Lena Woods, Becky Thacker, Keith Battle, Chris Freeman, Sue Herrell, Lorna
Griffin, Mike Oakley, Karen Neely, Jan Canganelli, and Mary O’Neill.
§
Thanked
Assistant Vice Chancellor for Human Resources Ellen Poffenberger, Chancellor’s Academic
Designee Paul Galanti, Vice Chancellor for Administration & Finance Bob
Martin, Executive Vice Chancellor William Plater, Academic Affairs’ Nan Bohan,
and Chancellor Charles Bantz for their unflagging support of the SC.
§
Gave
the 2005-06 Year-End Report (http://www.iupui.edu/~scouncil/year-end_06.htm),
which offered highlights such as the SC’s: critical role in the evolution of,
vetting of, and communication about the tobacco-free policy; participation in
the response to the administrative restructuring of IU; influence on increased
traffic enforcement in dangerous areas; continued efforts to promote short-term
disability benefits for staff; continued efforts to address fee courtesy
shortcomings; adjudication of two Bepko Staff Council Spirit Award and five
2005-06 Carol D. Nathan winners; launch of a successful Special Events committee;
and successful elections (resulting in the highest member headcount in three
years for 2006-07).
§
Reflected
on all the achievements of the SC over the years, crediting her colleagues and
the unit representatives for the incredible growth the council has enjoyed.
Mathews
closed her report by turning over the SC leadership to President-Elect Susan Martin,
expressing great optimism for the council’s future. The SC Executive Committee then presented
Mathews with an engraved silver PC mouse.
Agenda
Item VII: Reports from Standing
Committees.
Communication
Committee Troy Barnes reported that work continues on the annual SC calendar.
Membership
Committee Chair Delana Gifford announced that:
Ø
A
run-off election for two
Ø
The
schools of Social Work and Nursing, respectively, elect their SC
representatives using their unit staff councils and have elected the following
delegates for the 2006-08 terms: Sally
Krause (Nursing – joins Helen McKuras),
Jennifer Fleming (Social Work), and Rachel Sipes (Social Work).
Rewards
& Recognition Co-Chair Lorna Griffin reported [on behalf of her committee
and Co-Chair Mike Oakley] that the application period for the Carol D. Nathan
Staff Council Scholarship has begun.
Please encourage colleagues [who are IUPUI degree candidates] to visit http://www.iupui.edu/~scouncil/nathan.html
and apply. Applications will be accepted
from through July 14th.
Scholarship winners will be named on or before August 4th.
Special
Events Chair Sue Herrell briefed the Council on the 2006 SC Retreat at Bradford
Woods. The retreat (“Camp Staff
Council”) will be held from 8:45am-4:15pm on Friday July 14th; SC
members—past, present, and future—are welcome and urged to attend. The day will feature: an outdoor
team-building exercise and a program on customer service by IUB HRA training
specialist Deb Dunbar; an overview of SC committees; the opportunity to tour
the grounds; activities like chair yoga and a self-defense workshop; and more.
Her committee has arranged for breakfast and lunch to be prepared by Bradford
Woods. Committee member Michelle
Fatheree is coordinating carpools. “Please
contact Michelle at mfathere@iupui.edu if you have not already stated that
you need a ride; while drivers are welcome, we currently have quite a few volunteers.”
Herrell urged all SC members who have not yet registered to
attend the retreat to do so online at http://www.iupui.edu/~scouncil/retreat2006.html. NOTE:
the event address and links to maps [to/of Bradford Woods] are also
available on the webpage. The SC thanks
Sue Herrell and her committee for their outstanding efforts!
Staff
Affairs Chair Lena Woods reported that her committee’s year-end report was
distributed electronically. She then
announced the new Staff Affairs Co-Chairs for 2006-07: Becky Thacker and Jason Burnham. Lester Cook will act as Assistant Chair.
Agenda Item VIII: Call for Reports from Other Committees.
No report.
Agenda Item IX: Report
from Human Resources Administration: Ellen Poffenberger (Assistant Vice-Chancellor for Human
Resources / Chancellor’s
SC Administrative Designee Alternate, 4.8932, epoffenb@iupui.edu).
Poffenberger
briefed the SC on the following:
§
Following
up on her May announcement that Chancellor Charles Bantz has decided that IUPUI
will be a campus free of tobacco use, Poffenberger reiterated that—as of August
14th—tobacco use will be prohibited on all IUPUI owned or leased
property, including outdoor spaces and residence halls. Campus “smoking butlers” will be removed on
or around August 10th. Poffenberger
then discussed a draft of the implementation plan for the new policy (provided
by Representative Wayne Husted), encouraged SC and staff feedback.
§
The
IUPUI Staff Survey is nearing a close.
Please log on to complete the survey if you have not already done so.
§
Annual
salary letters are expected to arrive in the mail this week.
§
In
closing, Poffenberger commended President Mathews on her excellent work.
VISIT http://www.hra.iupui.edu/hrupdate/mar06.pdf TO LEARN ABOUT OTHER
PROFESSIONAL DEVELOPMENT OPPORTUNITIES.
Agenda Item X: Reports from the Chancellor's SC
Academic Designee: Paul Galanti (Former President, IUPUI Faculty Council, 257.6826,
pgalanti@iupui.edu).
Galanti offered an update on
the projected enrollment for Fall 2006 (information
is available online at http://registrar.iupui.edu/enrollment/4068/cover4068.htm). He also reported that he will send a memo to
Chancellor Bantz asking that he examine the fact that IUPUI staff who enroll as
students are being burdened by fees not covered by their fee courtesy benefit.
In closing, Galanti echoed praise for Judith Mathew’s tenure
as SC President.
Information about the IFC is available on its website at http://www.iupui.edu/~fcouncil/.
Agenda
Item X: Old Business (Unfinished or Pending).
No discussion.
Agenda
Item XI: New Business / Announcements.
Representative Sarah Reed made the following announcements
re: the
§
The
student employment database currently known as “JagJobs” will transition to a
new, pre-populated system Monday June 26th. All students/student employees will have
access to the system using their ADS user ID and student ID # [as their
password].
§
The
hugely popular annual Student Employment & Internship Fair will be held
from 10:30am to 2:30pm on Wednesday August 30th in the Student
Activity Center Courtyard (in front of
§
Some
departments within the
Newly-elected Representative Christopher Walthers raised a
concern about a lack of parking available to employees to be housed in the
Several SC members briefed the SC on the launch of a new
voicemail system: the Unified Messaging
Service. See http://kb.iu.edu/data/anrp.html
for more information. Account requests
may be submitted to comreq@iupui.edu.
An SC member asked if IUPUI employees receive discounts on
registration for children’s sports camps held on campus. Another member shared that, to receive a
discount, staff must register their child early.
On the subject of discounts, a member shared that the cost
of online or off-site IUPUI courses is entirely covered by fee courtesy
benefits. Another member offered that
discounts on Community Learning Network courses are available only if one
registers via phone.
Agenda
Item X: Adjournment.
Mathews adjourned the meeting, which was followed by a
reception in the University Library Auditorium Lobby. The SC thanks newly-elected
Representative Teresa McCurry for her assistance in preparing for the meeting
and reception.
.
Minutes prepared by Staff
Council Coordinator Molly Martin
UN 403 / 274-2215 / Fax: 274-2970 / scouncil@iupui.edu / http://www.iupui.edu/~scouncil
Attachments:
Minutes for June 21,
2006 Staff Council Meeting.
[Attachment
for SC 6-21-06 Minutes]
Wednesday June 21, 3:00-5:00pm
A G E N D A (SC: June 21, 2006)
Today’s meeting will be
followed by a light reception in the auditorium lobby.
Thank you for your service!
Call to Order. Judith Mathews
(SC President, 4.4704, jamathew@iupui.edu)
Adoption of the Order of Business for
the Day. Judith Mathews
Report from the Chancellor's Robert Martin
SC Administrative Designee. (Vice-Chancellor
for Administration and Finance, 4.4511, rmartin@iupui.edu)
[ACTION ITEM]
Minutes for SC 5/17/06 (distributed
electronically). Judith Mathews
[ELECTION] SC
1st Vice President Delana Gifford
(2nd Vice President,
4.0870,
[ELECTION] SC
Executive Committee Members-at-Large Delana Gifford
Report from the President. Judith Mathews
A. Thank
you, departing members & continuing members!
B. Welcome,
newly elected members!
C. Reflections
on the 2003-2006 Staff Council terms.
D. 2005-06
Year-End Report
Reports Submitted by Standing
Committees.
A. Bylaws. Amy Jones, Chair
B. Communications. Troy Barnes, Chair
(1st
Vice President, 8.4287,
C. Faculty
Relations. Sharon Grohowski, Chair
D. Membership. Delana Gifford
E. Rewards
& Recognition. Lorna Griffin and Mike Oakley, Co-Chairs
F. Special
Events. (Retreat July 14th @
G. Staff
Affairs.
Call for Reports from Other
Committees. Judith Mathews
Report from Human Resources
Administration. Ellen Poffenberger
(Assistant
Vice-Chancellor for Human Resources /
Chancellor’s
SC Administrative Designee Alternate,
4.8932,
epoffenb@iupui.edu)
Reports from the Chancellor's Paul Galanti
SC Academic Designee. (Former
President, IUPUI Faculty Council, 257.6826, pgalanti@iupui.edu)
Old Business (Unfinished or Pending).
New Business / Announcements.
A. Functionality
of search engine on IUPUI website. Executive Committee
B. NEW!
“Hot Topics.” (SE members identify their constituents’ Susan J. Martin, President-Elect
top concerns; so-called “water
cooler” talk)
Adjournment.
CIVIC
ENGAGEMENT UPDATE: If you have cell phones that you are no
longer using, why not donate them to the Indiana Coalition Against Domestic
Violence (for reprogramming for emergency use
by victims)? You need not include chargers or accessories of any kind. Contact
Representative Becky Thacker at rthacker@iupui.edu or the SC office at molmarti@iupui.edu to arrange for
pick-up. Many thanks!
Next Staff Council
Meeting: September 20, 2006 from 3:00-5:00pm in The Wynne Courtroom of Inlow
Hall (IH 100)
Agenda prepared by Staff
Council Coordinator Molly Martin: UN 403 / 274-2215 / Fax: 274-2970 / scouncil@iupui.edu / http://www.iupui.edu/~scouncil