The Staff Council shall establish the voting units for the following year to represent the many facets of the University's operations and the wide range of staff classifications. The number of representatives will be determined annually to represent the total staff.

SECTION A: Staff Council Year
The Staff Council year shall be from July 1 through June 30 of each year.

SECTION B: Eligibility for Voting
All full-time, appointed staff, as defined in Article II, on active duty on this campus on the date designated as opening date for nomination of candidates and who shall not have terminated employment prior to the date of elections may vote for unit representatives.

SECTION C: Unit Representatives
The Staff Council Office shall provide a list in January of all eligible staff indicating unit affiliation. From this list, the Membership Committee of the Staff Council [see Article V, B.5] shall determine the number of representatives to the Council for each unit.

At the March meeting, the Staff Council will establish the voting units for the following year to represent the many facets of the University's operations and the wide range of staff classifications and shall approve the number of representatives to the Council for each unit.

The classification representation on the Staff Council will be reviewed by the Executive Committee after each election.

SECTION D: Election and Term of Unit Representatives
Responsibilities of Unit Representatives:

• to attend monthly IUPUI Staff council meetings or to send an alternate. [see Article III, section D 3],
• to actively participate on an IUPUI Staff Council committee [see Article V] including attending regularly scheduled committee meetings,
• to relay information to fellow staff members that is communicated at IUPUI Staff Council meetings,
• to convey fellow staff members concerns and comments to IUPUI Staff Council.

Election of representatives shall be held annually before the first Monday of May and names of those elected shall be sent to the Membership Committee of the Staff Council immediately thereafter. Term of office is defined as a maximum of two years or a minimum of one year and one day. Representatives may serve no more than three consecutive terms.

1. Request for Unit Elections
   The Membership Committee shall, through the Council Office, distribute information on vacancies in each unit to the eligible voting staff no later than eight weeks prior to the deadline for election.
2. Election Results
   At the May meeting of the Staff Council, the members shall certify the election results. Those elected shall be notified by the Corresponding Secretary of the Staff Council. [see Article IV, Section A.5]
3. Alternates
   A member of the Staff Council who must be absent from any meeting of the Council may be represented at that meeting by an alternate. This alternate shall be permitted voice and vote and the vote shall be the expression of the Council member whom the alternate represents. An alternate shall sign the attendance sheet at each meeting attended with his/her name beside that of the Council member represented.
4. Responsibilities of Unit Representatives
   Unit representatives have the responsibility: to attend monthly IUPUI Staff Council meetings or to send an alternate. [see Article III, Section D.3]; to actively participate on an IUPUI Staff Council committee [see Article V] including attending regularly scheduled committee meetings; to relay information to fellow staff members that is communicated at IUPUI Staff Council meetings; and to convey fellow staff members concerns and comments to IUPUI Staff Council.

SECTION E: Appointed Member(s)
A representative(s), not to exceed two (2), from the Sr. Academy shall be selected within the Academy and recommended to the Staff Council for appointment to the Council with all rights and privileges of voting members except to hold office, chair a standing committee, or sit on the Executive Committee.

SECTION F: Ex-Officio Members
The following shall serve as ex-officio members of the Staff Council:

1. Chancellor, IUPUI (or one academic and one administrative designee.)
2. Officers from the preceding Staff Council who were not re-elected as representatives shall maintain all rights and privileges of voting members.

SECTION G: Non-voting Members of SC, but With All Other Rights and Privileges of Voting Members

1. Honorary Members
   Honorary members may be elected from those who have, in the opinion of the Staff Council, made an extraordinary contribution to the Council over an extended period of time. Honorary members will be nominated by the Membership Committee and shall be elected by secret ballot in an executive session of the Staff Council during any meeting of the Council. Honorary members shall be elected by two-thirds of the voting members present.
2. Emeritus Members
   Honorary Staff Council members will automatically be nominated for Emeritus Member status upon retiring from the university. Election will follow the same procedure as that for Honorary Member status.

SECTION H: Vacancies

1. Creation of Vacancies
   1. An elected member who terminates employment at this campus shall automatically lose membership in the Council.
   2. A member who has four absences from regularly scheduled meetings in any twelve-month period shall be removed from the Council. At the time of written notification of removal by the Membership Committee, the member shall be provided with the opportunity to appeal this removal in writing to the Executive Committee. The Executive Committee shall have the power of reinstatement.
2. Filling of Vacancies
   The Membership Committee shall be responsible for contacting the unit in which there is a vacancy, and shall provide suggested guidelines for the selection of the unit representative to fill the unexpired term of office on the Staff Council.