Senior Academy Board Meeting
January 12, 2012
Members Present: Marge Applegate, Pat Blake, William Bosron, Mary Grove, Giles Hoyt, Carlyn Johnson, Walter Linne, Rose Mays, Art Mirsky, Rebecca VanVoorhis, Rosalie Vermette.
Members absent: Nick Kellum, Shirley Newhouse, Jeff Vessely.
Guests: Golam Mannan
Call to Order: President Bill Bosron called the meeting to order at 10:01 am
Minutes: There was a motion to approve the minutes of Dec 8, 2011 (Grove/Vermette). Motion carried.
President’s Report: William Bosron
- President Bosron reported that the Last Lecture arrangements are nearing completion. He deferred to Golam Mannan to report on final plans. Golam said that there are 7 excellent candidates: Liberal Arts 1, Law, 1, Science 1, Engineering/Technology 1, Medicine 3. Committee members for the selection of the winning candidate may not be from a school that has a candidate. Time line:
- October 15, 2011: Request candidate nominations from faculty, staff, and students
- January 15, 2012: Nominations formally end
- January 17, 2012: Selection Committee makes the first cut of candidates
- January 18, 2012: Request for abstracts are sent to the candidates
- January 31, 2012: Final selection of candidate for the Last Lecture. Candidate is informed of his/her selection.
- The Last Lecture will occur on March 30, 2012 at 2:00 pm in INHR 101
- The Last Lecture is to be on the last Friday of March every year.
- Bill indicated that we could have the Annual Meeting on either May 17th or May 31st (dates the Athenaeum is available). The Board members selected May 31, 2012 at 2 or 2:30 pm. Since the annual meeting will occur on May 31st, the regularly scheduled Board meeting for May is cancelled.
- Bill will check on the possibility of a program for the Annual Meeting
- Lee is updating list serve and coordinating data bases. Bill and Lee would like to hire a work-study student with the requisite skills to assist in this effort. It was moved (Applegate/Blake) that the cost of a work-study student to assist in this effort be approved. Motion carried.
Treasurer’s Report: Mary Grove (Sept/Oct/Nov data)
- Mary pointed out that market value on the accounts improved to the gain side in November after some notable losses. This is cause for cautious optimism.
- Investment income continues to grow at a modest and stable rate.
- There have been some contributions and one was quite generous. We are still having difficulty learning the names of the contributors so that we may thank them. It was discerned that the sizable contribution was from Art Mirsky and his wife. The Board expressed their appreciation to Dr. and Mrs. Mirsky. Mary spoke to Kevin Walsh about this issue and Kevin stated that he does not receive the names of the donors. That information is reported to the office of Dean Sukhatme. Mary and Bill will speak with Sue Herrell about this to see if she can arrange for us to receive the names.
- Overall, the budget is in good condition and we are up to date on dispersments.
- The December data will be included in the next report.
- It was moved (Hoyt/Blake) that the budget report be approved and filed for audit Motion carried.
- The Secretary will attach the Treasurer’s report to the minutes as a pdf file. Both the minutes and treasurer’s report will be sent to Giles Hoyt who will put them on the web site.
Program Committee: Carlyn Johnson
- Carlyn reported that the program on Health Care Costs will occur on January 25, 2012 at 10:30 am at Park 100 (note starting time) About 30 people have signed up so far and Carlyn expects more. The speakers will be Alex Slabosky (IU Health Exec), Doug Leonard (Exec. Director of IHA), and Dr. Richard Gunderman, physician. Bill will chair the program and introduce the program and speakers.
- The gala social event for February is scheduled for February 1, 2012 at 5:30 pm. Participants will meet at the Den for fellowship and dinner and then repair to the IUPUI basketball game (IUPUI vs. Oakland)
- The Hearing Loss and Hearing Aid Program is scheduled for February 14, 2012, at 10:00 am in the Riley Auditorium. Parking is available in the Riley garage or the Wilson Street garage. Both garages are directly across the street from Riley. The Auditorium is in the basement of Riley and is on the end of Riley closest to the Riley garage. Marge noted that only two people have signed up for this program so far. Information for this and other programs needs to be distributed again via listserv and our web site so that people are reminded to sign up for programs/activities of interest.
- Please see the attached list for scheduled programs/activities.
Nominating Committee: Walter Linne
- The vacancies on the Board were clarified:
- 1st year of 1st term: Mays, Vermette, Van Voorhis, Vessely (appointed 2011)
- 2nd year of 1st term: Blake, Bosron, Kellum, Linne, Mirsky (appointed 2010)
- 1st year of 2nd term: Johnson
- 2nd year of 2nd term: Hoyt, Newhouse, Rand (resigned), Strate = new member
- One year extension: Applegate, Grove
- If the Rand position is filled (it is), we will need to replace 4 persons with new Board members by ballot this year. Those in the 2nd year of their 1st term are eligible to be on the ballot.
- We will be in need of a Vice President, Secretary, and Treasurer.
- We need to send out a notice for nominations or self nomination on the listserv and web. Walt will add a time line.
- Giles reported that he continues to work with Jim Brown to keep us on the cutting edge re our technology assets and skills.
Senior Academy Scholarships
- Art Mirsky reported that the IUPUI Scholarship Office has changed the procedure and time line for scholarship applications.
- Incoming freshmen will have a Feb/March deadline date
- Returning students will have a mid April dead line date
- This means the Board will receive two reports rather than one regarding scholarship recipients.
- It was also noted that the Board would like to provide the recipients an opportunity to be present and to speak at the Annual Meeting so that we may learn something about those who received the scholarships. There are three scholarships: IPS, Returning Student, and Academic
- Art noted that only one of the many IPS scholarship applicants was eligible for the scholarship. This suggests a two pronged problem. One is prescreening the applications which can and will be done. The other is marketing the scholarship to high school counselors so that they can encourage qualified students to apply.
- It was suggested that a letter be sent to all IPS counselors with information about the scholarship including eligibility criteria. Becky Van Voorhis volunteered to prepare such a letter.
- Art cautioned that any letter or other contact with high school counselors must be cleared by the Scholarship Office through Beth Barnette.
- Rose Mays clarified that qualified IPS schools are: Arlington, Arsenal Technical, Broad Ripple, Crispus Attucks, Emmerich Manual, George Washington, John Marshall, Key Learning Community, Shortridge, Northwest, and Thomas Carr Howe.
- It was moved (Blake/VanVoorhis) that Becky draft a letter to IPS school counselors – to be cleared by Beth Barnette in the Scholarship Office before mailing – to market the Senior Academy IPS scholarship. Motion carried
- Walter Linne reported that our brochure is out-dated and in need of revision.
- He requested help with the revision. Rose Mays, Bill Bosron, Giles Hoyt, and Rosalie Vermette volunteered to help with the project.
- Proposed revisions will be reported to the Board at a future meeting.
It was moved (Mirsky/Grove) that the meeting be adjourned at 11:09 am Motion carried
Margaret Applegate, Secretary
- Treasurer’s Report
- Meeting Schedule
- Program/Activity Schedule
NEXT SCHEDULED MEETING: FEBRUARY 9, 2012 @ 10:00 AM @ PARK 100
ATTACHMENT 1: MEETING SCHEDULE:
Meeting schedule for 2011 – 2012
Thursday February 9 Park 100 10:00 am
Thursday March 8 Park 100 10:00 am
Thursday April 12 Park 100 10:00 am
Thursday May 31 Athenaeum 2 or 2:30 pm TBA
Note: Park 100 is located at 5980 Woodward Drive (Near intersection of I 465 and 71st St)