Members absent: Patricia Blake, William Bosron, Theodore Cutshall, Noel Duerden, Shirley Newhouse

Call to Order: President Giles Hoyt called the meeting to order at 10:12 am.

Minutes: It was moved/seconded (Rand/Johnson) that the minutes be approved. Motion carried.

President’s Report:
Giles reported that the Faculty Club is in danger of closing due to increases in the rental fee ($12,000/yr) and substantial increases in the cost of meals. Board members agreed that the new charges are unsupportable and, without a reasonable readjustment, the Faculty Club will have to close.
Giles asked for board approval to draft a letter to hotel management pointing out that the sudden increase in costs likely would result in the closing of the Faculty Club. He proposed drafting a letter to Chancellor Bantz, Dean Sukhatme, and the Faculty Council pointing out the importance of the Faculty Club as an essential part of campus life. Approval granted.
Discussion followed regarding the hotel’s financial situation, which was the rationale given for the need to raise prices/revenue. Nick Kellum referred to the substantial costs (approximately $32 million) of the hotel purchase and renovation. Other venues for the Faculty Club were proposed, but none seemed practicable.

L. Rand noted that Holiday party receipts totaled  $942.40.   A check was written to Hollyhock Hills for $942.91 for a net loss of  $0.50.

It was moved/seconded (Mannan/Linne) that the Treasurer’s report be approved.  Motion carried.

Committee Reports:

Communications Committee: Walter Linne

Walter had no report.  He introduced Jim Brown to the group.  Jim will conduct the web site learning event immediately following the meeting.  The board extended thanks in advance to Jim for providing this learning opportunity.

Social/Program Committees: Carlyn Johnson

1. Carlyn referred the board to the Wabash Magazine that had two items of interest to board members.
2. Carlyn  noted that Marilyn Bartlett from the Center for Teaching and Learning has offered an idea for a program that could be offered in the fall.  The program would run for one or two days with a two hour morning and 2 hour afternoon session with lunch between the sessions (Perhaps lunch at the Faculty Club).  The educational sessions would offer “hands on” opportunities to learn to use Excel, Power Point, Publisher and Picture Management computer programs.  Kendra Orr would coordinate the program sessions.  Becky Van Voorhis noted that these opportunities already exist  at the Center.  It was also suggested that a survey be done to learn what people would like to have presented.  The survey could describe the programs and seek to learn which ones are desired and also get a bead on numbers.  Kendra Orr will be contacted  re doing the survey, the best dates for the program (Oct/Nov suggested), and whether we are overlapping what is already available.
3. Carlyn reported that the pharmacist program went very well.  There were a lot of questions about health care costs.  Perhaps we could offer a program on health care costs next year.  Bob Kirk was suggested as a person who might be able to help us identify people for this program.  It would be necessary to determine whether the approach should be conceptual or operational.  Most thought an operational approach followed by what policies affect/influence operations would be a useful approach.
4. 4.       Becky Van Voorhis addressed the group about a possible interest in collaborating with other organizations to present a program for the S&P (Spirit and Place – a subset of Polis) Festival in the fall of 2011.  The Senior Academy might want to collaborate with other organizations to create a program designed for seniors to maintain health and enhance quality of  life.  Last year’s theme for the S&P Festival was “Food for thought”.  This year’s theme will be “The Body”.   The cost is $400.  If the SA collaborated with other groups, the cost could be shared.  Suggested collaborating groups were the Hiking Club and Shepherd’s Center. Becky Van Voorhis, Mark Grove, and Golam Mannan will investigate further. Becky will check with the Shepherd Center and Golam will check with the Hiking Club to establish whether there is an interest.   

Last Lecture:  Golam Mannan

Golam reported that the committee had 5 candidates.  Two candidates were unable to be considered this year, but would be interested in being considered next year.  There are 3 candidates remaining.  The committee will have the finalist by February, 2011.  Golam also noted that the time for the last lecture is 3:00 pm.  The Last Lecture will occur on March 25, 2011 at 3:00 pm.

Old Business: 

None

New Business:

There is no new business, but Giles reminded us that the web site learning event will immediately follow this meeting.

It was moved and seconded that we adjourn (Mannan/Mirsky).  Motion passed at 11:14 am.

Respectfully submitted,

Margaret Applegate, Secretary    (with thanks to Mary Grove for her assistance)

Board Members Absent: Art Mirsky, Pat Blake, Mark Grove, Mary Grove, Leon Rand, Walter Linne.

Committee Chairs Present: Jean Gnat
Hero Staff Member Present: Dottie Swinney

Call to Order: President Harriet Wilkins called the meeting to order at 10:06 am

Board Members for 2010-2011 were introduced:

• Patricia Blake (Nursing)*
• Leon Rand (Administration)
• William Bosron (Medicine)*
• Marge Applegate (Nursing)
• Giles Hoyt (Liberal Arts)
• Ted Cutshall (Science)
• Nicholas Kellum (Physical Education)*
• Noel Duerden (Communications)
• Walter Linne (Telecommunications)*
• Mark Grove (Administration)
• Arthur Mirsky (Science)*
• Mary Grove (Administration)
• Shirley Newhouse (Medicine)
• Carlyn Johnson (SPEA)
• Golam Mannan (Education)

* = new members of the Board

Thanks were expressed for the service of those leaving the Board with the hope that all will remain active members of the Senior Academy.

Meetings: It was noted that the Board meets the second Thursday of each month (except July) in the Glendale Library at 10:00 am.

Approval of the minutes: The May, 2010 minutes were approved by e-mail. It was noted that the minutes are often reviewed and approved via e-mail so that they can go up on our web site as soon as possible. The secretary requested that those who give reports provide a written summary for the minutes.

Treasurer’s Report:
Shirley Newhouse reported on the state of the treasury.

• Senior Academy Fund: Balance at end of fiscal year: $5,727.80
• Scholarship fund for a returning student: $45,745.78
• Scholarship fund for an IPS student: $37,713.23
• Scholarship fund for Academic scholar: $39,327.71
• Senior Academy Checking Account: $6,327.07 ($1,082.26 in outstanding checks remain)

President’s report:
Harriet Wilkins reported that the annual report has been sent to Dean of Faculties Uday Sukhatme who sent a very positive response.

The Last Lecture plaque has been completed and was presented. It will be placed in the SA room in the Campus Center.

Many compliments were received regarding the annual meeting location and menu as well as the meeting format and annual report. Thanks were extended to all who made it such a success. Eight to ten people remained after the meeting to tour the Athenaeum guided by Giles Hoyt.

Members of the Board expressed gratitude to Harriet Wilkins for her very successful term as president and for her hard work in the interest of the Senior Academy.
Harriet requested that we review the recommendations from the annual report:

Review of recommendations from annual reports:
SCHOLARSHIP COMMITTEE: Art Mirsky Chair. There were no recommendations, but it was noted that there are issues with the returning student scholarship. There was no winner this year as all applicants had already returned to IUPUI and had completed courses. The committee believes this to be a communication and marketing issue with a possible need to revisit the criteria. The committee plans to address this issue and seek resolution.
PROGRAM COMMITTEE: Carlyn Johnson Chair:
Recommendations:
1. Add structure or time frames to events that seem open-ended so people know what to expect.
2. Events of more general interest should be pursued
Some events need clarification of where SA people should meet especially when the event is open to the public. This will be addressed.
The Program and Social Committee chairs will meet to determine details re dates for fall and spring events. Two activities are usually presented by each committee in the fall and spring plus the Christmas dinner.
SOCIAL COMMITTEE: Jean Gnat Chair:
There were no formal recommendations. It was determined that the Program Committee and Social Committee will each do 4 activities (2 fall and 2 spring each) plus the Christmas dinner. Jean suggested that a new chair be found as soon as possible so that plans can progress. She will meet with the new chair to share information and materials.
Food and opportunities for socialization are important to a good turn-out and day time events are more likely to achieve attendance than evening events (exception: Christmas dinner).
G. Mannan suggested a golf outing be considered – perhaps in April.
M. Grove was suggested as a committee member: Giles Hoyt will approach her.
COMMUNICATIONS COMMITTEE: Walter Linne Chair:
Recommendations:
1. Activate changes to the SA Website
2. Encourage greater participation from Board members in contributing articles for the newsletter.
3. Develop a communications plan that will provide guidelines for general communications to the Board,
Members, and the public.
Walter was not in attendance, but it was noted additional committee members are welcome and needed.
LAST LECTURE COMMITTEE: Golam Mannan Chair:
Recommendation:
1. Establish the date for the Last Lecture asap in cooperation with IUPUI Administration
2. The SA should assume responsibility for soliciting nominations from the entire campus
Community and, if possible, send nomination requests directly to faculty and staff.
Golam reported that there is a need to establish a set time and location for the Last Lecture. He and Giles will meet with Dean Sukhatme to discuss this issue and seek resolution. The second week in April was suggested as a possible date.
They (Mannan/Hoyt) will also seek access to a list serve so that a call for nominations can be sent directly to faculty and staff.
There is a need to establish direct access to appropriate avenues for public announcements of the Last Lecture as it is an open event.
There is a need for “carry over” committee members to ensure continuity of work. The committee needs and would welcome additional members. Bill Bosron volunteered to join the committee
This is now a standing committee and needs to be so recorded.
NOMINATIONS COMMITTEE: Bill Voos Chair
Recommendations:
1. Continue special effort to seek committed members who represent the rich diversity of the campus community faculty and staff.
2. Clarify instructions on e-mail voting to avoid any possible confusion during balloting.
3. Allow plenty of lead time to set up nominee slates and to contact nominees to avoid
possible last minute problems.
Bill reported that this was our first year to use an e-mail vote. Some bugs needed to be worked out and the committee will work to clarify instructions for the e-mail vote – a work in progress.
He recommends that the committee meet early and elect a chair to avoid any last minute complications.
There should be an effort to reflect the diverse character of the campus community in the nominations.
MEMBERSHIP COMMITTEE: Joe Hingtgen Chair:
Recommendations:
1. Annual letters should include the newly compiled lists of past SA educational and social activities as well as planned activities.
2. Members should be encouraged to “talk up” SA activities whenever possible to IUPUI retirees to encourage additional membership or greater participation in the SA.
3. Continue participation in the annual IUPUI spring retirement program – excellent recruitment tool.
Joe reported that the list of past educational and social activities is a valuable tool in recruiting new members. It should be included in the annual letter if possible. Committee involvement in the spring retirement event is also an excellent opportunity to recruit. There is a video that was used this year that is very helpful as well. Eighty five letters/forms were sent out this year with 20 responses. We lose about that many (20) members by attrition each year, so we about break even.
Nick Kellum agreed to chair the committee for 2010-2011
BEPKO COMMUNITY MEDALLION COMMITTEE: Mark Grove Chair:
Recommendation:
1. Call a meeting of the committee in the fall to consider possible recipients. (E-mail solicitations
have not resulted in any candidates)
Mark was not here to report
FINANCE COMMITTEE: Giles Hoyt Chair:
Recommendations:
1. Review the budgetary process.
2. Establish 2010-11 budget
Giles reported that the committee needs to be a standing committee. It was suggested that the treasurer chair the committee.
Last year data were in flux, so a firm budget was not achieved though one was drafted. We now have resolved some data issues and can set a firm budget.
We continue to honor SA members who die with a donation to a scholarship in the member’s school. Our problem is that we don’t always know when this needs to be done.
President Wilkins reported that “A volunteer” parking is available to SA members for $83. These can be obtained at the Parking Office east of the School of Dentistry.

New Officers slate for 2010-2011 was presented:

• President: Giles Hoyt
• Treasurer: Leon Rand
• Vice President: William Bosron
• Secretary: Margaret Applegate

The slate was approved by unanimous vote and the gavel was passed from Harriet Wilkins to Giles Hoyt with accolades to Harriet.

New President’s business:
Giles will send an e-mail to all SA members to solicit committee members and chairs. The Board members are encouraged to assist in identifying potential committee members and chairs.

The Glendale Library meeting room will be reserved for the third Tuesday of October, November, January and March for the Program Committee as soon as possible. (Tentative and will await the decision of the two chairs re which months will be program and which will be social)
Tony Bennett was suggested as a program speaker and this will be investigated further.
The Art Park was suggested as a possible social event for September. Both a Jaguar event and golf event were suggested. It was also suggested that these could be joint events with the Faculty Club.

Bepko Medallion
There is a need for a change in the bylaws to accommodate the language for the Bepko Medallion. It was moved and seconded (C. Johnson/G. Mannan) that the By-laws be changed to state that the purpose of the Bepko Medallion is to recognize individuals who “strengthen the bond between IUPUI and the larger community”.
Motion passed

It was moved and seconded (G. Mannan/C. Johnson) that the meeting adjourn.
Motion passed at 11:40 am.

Respectfully submitted
Margaret Applegate, Secretary

Call to order
President Harriet Wilkins called the meeting to order at 10:10 A.M.

Approval of minutes
The minutes of the April 8, 2010, board meeting had been approved by email.
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President’s report
President Harriet Wilkins announced that the next board meeting will be held on June 10 at 10:00 A.M., with members of the current board and new board members. The major agenda items will be election of new officers and planning for next year. Harriet thanked the board for good service and faithful attendance at meetings. She complimented members who worked on the Last Lecture and the overnight at Turkey Run State Park and informed the board that two key committee members, Jean Gnat and Noel Duerden, wish to retire from their positions and will need to be replaced.

Treasurer’s report
Treasurer Shirley Newhouse distributed Treasurer’s reports from April 1- April 30, 2010 and commented that the market value of all funds had risen. Balances were as follows: Senior Academy fund: $6,576; Returning Student Scholarship account: $45,075; IPS Scholarship account: $37,211; Academic Scholarship account: $38,975; and Senior Academy checking account $6,127. This year’s scholarship awards haven’t been deducted, and Shirley will remind the Foundation to do so. A brief discussion followed regarding differences in investment income of the scholarships funds. Shirley said that the Foundation manages the investments. Shirley and Leon Rand agreed to discuss this question with the Foundation.

Last Lecture report
Committee chair Golam Mannan reported on a very successful 2010 Last Lecture by Professor Emerita of History and Religious Studies Jan Shipps, held on April 30 in the IUPUI Library’s Lilly Auditorium. There was a full house, with many of Jan’s former students, family, friends, faculty and staff from the IUPUI and Bloomington campuses. The office of Dean of Faculties Uday Sukhatme generously paid for the reception, parking, and other expenses; and the IU Foundation awarded the speaker’s honorarium. Recordings of Jan’s talk were made, one of which will be placed in the Senior Academy files

Nominating Committee report
Chair Bill Voos reported that the election of new board members had been completed. The committee had made the following nominations for 2010-2011 board members to serve two-year terms beginning July 1, 2010:
Patricia Blake (Nursing), William Bosron (Medicine), Giles Hoyt (Liberal Arts), Nicholas Kellum (Physical Educations ), Walt Linne (Telecommunications), Art Mirsky (Science), Shirley Newhouse (Medicine), Leon Rand (Administration).
Ballots were sent to SA members by email or regular mail, and 60 responded. All nominees were elected.

The Nominating Committee also presented a slate of officers nominees for 2010-2011. They are:
President-Giles Hoyt
Vice President: William Bosron
Secretary: Margaret Applegate
Treasurer: Leon Rand
Officers will be elected at the SA board meeting on June 10, 2010.

Annual Meeting Committee report
The Senior Academy annual meeting will be held on Wednesday, May 26, from 2:30-4:30 P.M. Giles Hoyt reviewed the parking, menu, and accommodations to be provided by the Athenaeum. Because of a death in the family, Dean Sukhatme will not be available to speak; however, a representative of his office will be invited to bring greetings. The committee was pleased with the response for volunteers who will give brief talks about their post-retirement activities. The speakers will be Valerie Chang (Social Work) who is a visiting professor at Addis Ababa University in Ethiopia, and Patrick McGeever (Political Science and Liberal Arts) who will present a reading for his latest play.

Harriet asked for volunteers to greet attendees and assist Dottie Swinney with distributing nametags. She also asked for readers for roles in the McGeever play. Several people volunteered. Annual reports will be available on the tables. Various members suggested that a number of people who have been especially supportive of SA in the past year should be invited to the annual meeting. They include Susan Christian, Bill Heller, Sue Herrell, Shelley Hunter, Suzanne Vick, and Kevin Walsh.

Scholarship Committee report
Marge Applegate reported that the committee has agreed on scholarship recipients and is awaiting acceptances.

Communications Committee report
Walt Linne reported that the committee needs a volunteer to replace Neal Duerden, who has done an excellent job writing and editing the Senior Sentinel, which in the past year has taken a substantial leap forward by using the web-based format. Walt reported that the committee will look for people to centralize the communications process, handle publicity and promotion, and manage the Senior Academy web site. Walt also wants to initiate a Senior Academy letterhead and a symbol, which might be used on a pin.

Other Business
• Giles Hoyt, Shirley Newhouse, Leon Rand, and Harriet Wilkins agreed to meet to work out a budget for next year.
• Harriet relayed the suggestion that a plaque listing the recipients of the Bepko Medallion should be produced and placed in the Senior Academy room in the Campus Center.
• Noel Duerden suggested that there should recognition of past SA presidents.
• Harriet Wilkins agreed to send a special note of condolence to Dean Sukhatme.

The meeting was adjourned at 11:15 A.M.

Respectfully submitted
Mary Grove, Secretary

Call to order
President Harriet Wilkins called the meeting to order at 10:05 A.M.

Approval of minutes
The minutes of the March 11, 2010, board meeting had been approved by email.
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President’s report
President Harriet Wilkins informed the board that the IU Retirees Association will host the Big Ten Retirees Conference in Bloomington on August 20-22 and has invited the Senior Academy to participate. The theme will be “Retirement and the Arts.”

Treasurer’s report
Treasurer Shirley Newhouse distributed reports from March 1- March 31, 2010. She reported that as of March 31 the market value of all funds had risen. Balances were as follows: Senior Academy fund: $5,766; Returning Student Scholarship account: $43,099; IPS Scholarship account: $35,938; Academic Scholarship account: $38,081. Shirley said that the budget office has not yet deducted the SA scholarship contributions and that she would remind them to do so. Mark and Harriet pointed out that the goal is $50,000 in each SA scholarship fund. Based on $50,000 and a 4% return, each fund would return the $2,000 required for each scholarship.

Last Lecture discussion
Committee chair Golam Mannan announced that the selection committee has chosen Professor Emerita of History and Religious Studies Jan Shipps as the 2010 Last Lecturer. Golam also noted a change in date and location for the Last Lecture. It will be held at 1:00 P.M. on Friday, April 30, in the IUPUI Library’s Lilly Auditorium. A reception will follow.

Golam announced that the Last Lecture Committee had approved a design for the lecturer’s plaque and the large plaque listing the first 12 lecturers, which will be hung in the Campus Center’s Senior Academy room. In addition, each plaque will have a brief description of the Last Lecture: Lessons for Life from a Lifetime of Learning. This subtext will denote that the lecturer is a distinguished member of the IUPUI community who will share wisdom gained through academic and life experiences.

A discussion followed regarding honoraria for the lecturers. The Foundation has promised to provide honoraria for 2009-2011. Next year the board will need to decide about honoraria for future lecturers.

Membership Committee report
Joe Hingtgen reported that he, Walt Linne, Ted Cutshall, and Mark Grove staffed a table at the Human Resources program held March 25th for IUPUI faculty and staff nearing retirement. They used the computerized photo display created for the February program and distributed lists of all the programs and social events sponsored by SA. Approximately 50 attendees visited the display and spoke to various SA members. Joe said that many people were surprised that IUPUI has a Senior Academy and expressed interest in becoming members. Harriet added that she had been asked for Senior Academy brochures to be distributed at a luncheon for retiring faculty on May 5.

Program Committee report
Carlyn Johnson announced that attendance was very good at March 23 program on the History of Black Physicians in Indianapolis by Dr. George Rawls. She suggested some plans for next year’s programs, including Marilyn Schultz on Indiana government and township trustees, a medical talk, and a discussion of policies and decisions that led to the recession in the U.S. Other members of the board thanked Carlyn for a good year of programs and suggested possible topics for 2010-11.

Scholarship Committee report
Marge Applegate reported that the committee has received a large number of outstanding applications for all three scholarships: IPS, Academic, and Returning Students. The committee has made recommendations and will soon know which students have accepted the scholarships. Margaret mentioned that the committee received an excellent letter of thanks from last year’s Returning Student scholarship winner. She also mentioned a problem regarding the Returning Student criteria, which does not allow applications from people who have already returned to IUPUI and enrolled in a class. She suggested that the Scholarships and Admissions offices could help by advising students to apply for the SA Returning Student scholarship prior to re-enrolling.

Annual Meeting Committee
Harriet Wilkins announced that the annual meeting is scheduled for Wednesday, May 26, from 2:30-4:30 P.M. Dean Sukhatme will be available to speak. On behalf of the committee, she reported on three possible venues. Based on room costs, food services, and parking, the board agreed that the Athenaeum is the best choice and that the meeting and reception should be held in one room,

The committee is seeking three people who will give a ten-minute talk about their post-retirement avocations and/or adventures. Several possible speakers were mentioned. Walt Linne was asked to email a request for retirees engaged in interesting travel, volunteer work, or new challenges to offer to be speakers.

Nominating Committee report
Chair Bill Voos reported that the committee’s work is progressing well. There will be a meeting of the nominating committee directly after the board meeting.

The meeting was adjourned at 11:27 A.M.

The next board meeting will be at 10:00 A.M. on Thursday, May 13, 2010, in the Glendale Public Library.

The SA Annual Meeting will be held on Wednesday, May 26, at 2:30-4:30 P.M., at the Athenaeum.

On June 10, 2010, at 10:00 A.M., there will be a meeting of the combined current and incoming board members.

Respectfully submitted
Mary Grove, Secretary

Committee Chair present: Walt Linne

Call to order
President Harriet Wilkins called the meeting to order at 10:07 A.M.

Approval of minutes
The minutes of the February 11, 2010, board meeting had been approved by email.
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President’s report
President Harriet Wilkins informed the board that the Last Lecture date has been changed from April 16 to Friday, April 30, at 4 p.m. in the Herron School of Art Auditorium. Bill Voos, who is familiar with the Herron auditorium, said that the space is very nice, with comfortable seating for several hundred, AV and media facilities, and a large screen. In addition, there is a large lobby to use for receptions, and the main gallery is nearby. Parking is convenient and will be validated. Cars may drive to the door to drop off people who have difficulty walking.

Last Lecture discussion
Mark Grove, a Last Lecture committee member, said that Bart Ng is chairing the selection committee. He added that one of the finalists is not available for the April 30 date, but another finalist who had not been available on April 16, will be available on April 30. Leon Rand asked whether it would be desirable to choose a date when all finalists could be present. Harriet replied that, with changes in schedules of the potential finalists, it would be impossible to guarantee a date. She added that finalists would remain on the list in subsequent years.

A discussion followed regarding whether SA should change the “Last Lecture” appellation, because some people have asked whether the lecturer is retiring or terminally ill or leaving the university. The board discussed the question and decided that there is ample tradition to use the term “Last Lecture” to describe a lecture by a distinguished member of an academic community who shares wisdom gained through a life of inquiry, reflection and service.

The board also discussed the costs of receptions following the Last Lecture and SA annual meeting, which in the past have been supported by the Dean of the Faculties. Harriet agreed to follow up regarding financial support for the receptions. (See below for Last Lecture committee report.)

Treasurer’s report
Treasurer Shirley Newhouse distributed reports from February 1, 2010 – February 28, 2010. Shirley reported that as of February 28 the market value of all funds had lost ground. Balances were as follows: Senior Academy fund: $5,647; Returning Student Scholarship account: $42,583; IPS Scholarship account: $35,718; Academic Scholarship account: $ 37,927; Senior Academy checking account: $6,138. Harriet said that she will request a list of SA scholarship contributors and send them letters of thanks. Mark suggested that Kevin Walsh, fiscal officer in the Dean of Faculties office is a good source of contributor and donor lists.

Last Lecture Committee report
Committee chair Golam Mannan had additional information on Last Lecture, having just returned from a meeting with Vice Chancellor for Public and Government Relations Amy Warner and others. Golam reported that Amy said Chancellor Bantz’s choice would be to tie the Last Lecture to the Chancellor’s Honors Convocation, although this would not be possible this year. Amy said that her office will pay the costs of the Last Lecture reception, and the Dean of Faculties will pay for the plaque honoring the lecturer. The costs of the SA Annual Meeting reception will likely be paid by the Dean of Faculties office. Harriet will write to Dean Sukhatme to confirm that support. Golam also reported that Amy’s office will fund free parking as well communication and publicity costs, including a Last Lecture CD. The Senior Academy will pay for a plaque listing all recipients to be placed in the Senior Academy room (CC 264).

Golam reported that the Last Lecture committee received significantly fewer nominations this year, probably due to the fact that the Deans of the schools were contacted for nominees, rather than all faculty members. Golam has proposed that, in order to maximize the number of nominees next year, the invitations for Last Lecturer nominations should go to all faculty, either from the Dean Sukhatme or Senior Academy.

After discussion, the board decided that the Last Lecture title is appropriate and will continue to be used, but a brief subtitle will be added to clarify the choice of a distinguished member of the IUPUI community who will share wisdom gained through academic and life experiences. Golam will also discuss with the Foundation questions regarding honorarium awards.

Membership Committee report
Joe Hingtgen reported that Dottie has sent letters to new retirees informing them of their free one-year membership, which can be extended by paying for either an annual or lifetime membership. Joe asked board members to assist in staffing a table at the Human Resources program for new retirees, which will be held the morning of Thursday, March 25, in the Riley Hospital Auditorium. Ted Cutshall is taking the first shift, and Mark Grove is setting up a PowerPoint of SA photos of social events and programs. More volunteers are needed.

Program Committee report
Carlyn Johnson announced that Dr. George Rawls will speak on the History of Black Physicians in Indianapolis on March 23 at 10:00 A.M. Walt Linne will email an invitation to SA members. Carlyn has also contacted Assistant Chancellor for Diversity Ken Durgans and other organizations who are interested in the topic. She will prepare a poster and ask the Glendale Library to post it as an invitation to the public.

Social Committee report
Mary Grove reported that the last event of this year is an overnight trip to Turkey Run State Park. Jean Gnat is chairing the event, and reservations are due by April 5. Reservations may be made by email (www.indianainns.com) or phone 1-877-563-4371. Mention that you are a part of the IUPUI group. Also inform Jean Gnat (gnat@iupui.edu) or phone 872-3605.

Scholarship Committee report
Marge Applegate reported that the committee has received a large number of applications and will meet to review them.

Other Business: Annual Meeting
President Harriet Wilkins said that the annual meeting will be scheduled for late May, depending on Dean Sukhatme’s schedule. Suggested venues for the meeting included the Athenaeum, the Glick History Center, and the Indianapolis Museum or Art. Giles Hoyt will check on the Athenaeum’s availability, cost, and food services. Leon Rand suggested that the agenda could be enlivened by including a few brief “reports” on exciting things that retirees are doing or have done—travel, volunteer work, adventures, new challenges. Board members enthusiastically concurred with that idea. Harriet, Carlyn, Golam and Leon will meet to develop specific plans for the annual meeting.

Nominating Committee report
Chair Bill Voos urged board members to suggest names of candidates. He announced that there will be a meeting of the nominating committee directly after the board meeting.

The meeting was adjourned at 11:20 A.M.
The next Board meeting will be at 10:00 A.M. on Thursday, April 8, 2010, in the Glendale Public Library.

Respectfully submitted
Mary Grove, Secretary

Members absent: Joe Hingtgen, Leon Rand

Committee Chair present: Walt Linne

Call to order
President Harriet Wilkins called the meeting to order at 10:05 A.M.

Approval of minutes
The minutes of the November 12, 2009, board meeting had been approved by email.
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President’s report
President Harriet Wilkins introduced Chris Maroldo, Director of the University College STAR (Students Taking Academic Responsibility) Mentoring Program, who explained how the program works. Mentoring is mandatory for students who are in first-time academic probation or reinstated for the upcoming semester. Currently, there are 200 students per semester in the program and 100 volunteer mentors, who are faculty, students, advisors, and other resource people. Mentors do not do academic advising, but they meet with a student about 30 minutes a week for 10 weeks. Students do a self assessment to analyze why they are having academic problems. Common issues are time management, hesitancy in approaching teachers and unfamiliarity with university resources. Some first generation college students feel bewildered. Students say the greatest benefit is that “someone cares about me.” Maroldo urged the Senior Academy members to consider becoming mentors. Harriet offered to announce the need for mentors at the next SA program.

Harriet reported:
• At this point, 46 SA members have pledged $25,452 to the United Way campaign.
• Richard Patterson is moving to Atlanta and has resigned from the SA board. Richard’s resignation was accepted by consensus.
• She’s trying to fix a date for the SA annual meeting.

Treasurer’s report
Treasurer Shirley Newhouse distributed reports from November 1, 2009 – December 31, 2009.

As of December 31, 2009, balances were as follows: Senior Academy Fund: $5401; Returning Student Scholarship account: $41,927; IPS Scholarship account: $35,056; Academic Scholarship account: $ 37,635; Senior Academy checking account: $6,174.

Shirley said that SA has $2,000 in each scholarship fund that hasn’t been deducted from those accounts to reimburse IUPUI for this year’s scholarships. She will remind the Foundation to release those awards.

Shirley also reported that recent contributions to the scholarship funds (in response to a year-end letter to SA members) have not been posted. Harriet said that once we will get a report on those contributions, the Scholarship Committee will send thank-you letters to contributors.

Last Lecture Committee Report
Chair Golam Mannan reported that letters were sent to four finalists nominated for the 2009 lecture, asking them whether they wish to be considered in 2010. In November, Dean of the Faculties Sukhatme sent a letter to the deans requesting nominations and asking them to distribute the letter to their faculty members. The Last Lecture Committee is working on additional ways to solicit nominations from the university community.
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A discussion followed regarding awards for the Last Lecturer. The IU Foundation will provide cash awards for the next two years; afterward the Foundation will continue to co-sponsor the event, though funding is not assured. Board members discussed awarding a plaque or medallion to the Last Lecturer. Golam agreed that the Last Lecture Committee will choose an appropriate award.

Program Committee Report
Carlyn Johnson announced that on January 19, 2010, Tom DeCoster will speak on the characteristics of four generations: Veterans, Boomers, Generation X and Millennial (the Helicopter Generation). For a future program, Carlyn has asked Marilyn Schultz, an expert on state and local government, to speak about Indiana’s governmental system and the Kernan-Shepard report.

Noel Duerden and Mark Grove encouraged Carlyn to invite the people who had responded to the recent SA survey stating their willingness to give a presentation. Mark mentioned, in particular, Dr. George Rawls, an SA member from the IU Medical School, who has an interesting personal story and has offered to speak on the History of Black Physicians.

Social Committee Report
Mary Grove reported on upcoming activities:
• Reservations are due by February 8 for the February 17 lunch at Charbonos in Avon and slide program commemorating 15 years of SA events.
• Ten members have made reservations for March 17 program by the Ensemble Music Society.
• The final social event is an overnight stay at Turkey Run State Park on May 6-7.

Other Business
Board members congratulated Noel Duerden on the excellent writing, layout, use of color and photos in the Senior Sentinel.

Harriet announced that Bill Voos will chair the Nominating Committee.

The next Board meeting will be at 10:00 A.M. on Thursday, February 11, 2010, in the Glendale Public Library.

The meeting was adjourned at 11:25 A.M.

Respectfully submitted
Mary Grove, Secretary

Members absent: Marge Applegate, Ted Cutshall, Giles Hoyt

Call to order
President Harriet Wilkins called the meeting to order at 10:05 A.M.

Approval of minutes
The minutes of the September 10, 2009, board meeting had been approved by email. The board did not meet in October.
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President’s report
President Harriet Wilkins suggested that future board minutes could be approved by email, since they are emailed to board members while the meeting is still fresh in their minds. Corrections or additions could be sent to the secretary, and corrected minutes could be approved and posted on the SA Website promptly. After discussion, the board agreed to review and approve e-mailed minutes.

Harriet complimented Carlyn Johnson, chair of the Program Committee for arranging programs that are popular with Senior Academy members. There were 35 attendees at the September program on health care reform and 30 attendees at the October program on managing retirement accounts.

Harriet reported that at this point, 46 SA members have pledged $21,252 to the United Way campaign. This total is somewhat diminished from last year’s pledges of $30,613 from 54 donors. Leon Rand and Mark Grove mentioned the possibility that some pledges may be not be recorded under SA but in another academic or administrative unit where the SA member worked before retirement. After a discussion, the board members agreed that SA should not send another letter reminding members to support the United Way campaign.

Treasurer’s report
Treasurer Shirley Newhouse distributed reports from September and October. As of October 31, 2009, balances were as follows: Senior Academy Fund: $5396.39; Returning Student Scholarship account: $39,626.27; IPS Scholarship account: $34,918.69; Academic Scholarship account: $ 37,175.99; Senior Academy checking account: $6,043.47. Shirley reported that $2,000 in each scholarship fund had not yet been deducted from those accounts to reimburse the university for this year’s scholarships. Shirley will ask the Foundation to release those awards.

Leon Rand asked for a clarification of the communication between the Foundation, Kevin (the Academic Affairs account manger) and Shirley. When people donate to the SA scholarship funds, SA currently doesn’t get their names, and that part of the report is missing. Shirley was asked to check with Kevin to clarify this matter.

Bill Voos brought up another issue: the cost of the 2009 annual meeting. Formerly, those costs had been paid by the Chancellor’s account, but this year’s meeting costs were charged to SA. The board asked Shirley to request an itemized bill for $970.82 in annual meeting charges so we can use that information in planning future campus functions.

Membership Committee Report
Chair Joe Hingtgen reported the current membership numbers. The grand total is 293 members, of which 15 are new members and 142 are Life members. The Membership Committee has sent two letters asking the new retirees, who have a one-year free membership, to consider becoming paid members.

Program Committee Report
On January 19, 2010, Professor Tom DeCoster will speak on the new generation of college graduates. His talk is titled “The Millennials are Coming.” In planning a future program, chair Carlyn Johnson has talked to Marilyn Schultz, an expert on state and local government, to speak about Indiana’s governmental system, last year’s Kernan-Shepard report on streamlining local government, including a review of the value of Township Trustees.

Social Committee Report
Mary Grove reported on past and upcoming activities: Despite very inclement weather, 23 people attended the October 8 tour of the Sampler Furniture Factory in Homer, Indiana, followed by lunch in Metamora. Thirty-five people have made reservations for the November 18 event, a tour of the exhibit “Sacred Spain: Art and Belief in the Spanish World” at the Indianapolis Museum of Art. The annual SA holiday dinner will be held on December 9 at Hollyhock Hill. On February 16, 2010, SA members will gather for a lunch at Charbonos and a slide program commemorating 15 years of SA events. In March, there will be a program by the Ensemble Music Society. The final social event will be an overnight stay at Turkey Run State Park on May 6-7.

Carlyn Johnson suggested that, in planning next year’s offerings, the Social Committee might consider the Metropolitan Opera programs shown on a big screen at the Regal movie theater on 96th and I-69 and at the AMC theater in Castleton. She praised to the quality of the opera programs.

Other Business
Noel Duerden suggested that SA might send an end-of-year letter to SA members asking them to consider contributions to the scholarship funds. Discussion followed, supporting that idea, since many people ramp up their charitable giving at the end of the year and consider tax breaks for supporting higher education. Harriet said that she will touch base with Art Mirsky with the plan to send a scholarship-support letter on December 1.

The board agreed to cancel the December meeting. The next meeting will be January 14, 2010.

The meeting adjourned at l0:50 A.M.

Respectfully submitted
Mary Grove, Secretary

Call to order
President Harriet Wilkins called the meeting to order at 10:10 A.M.

Approval of minutes
The minutes of the August 13, 2009 board meeting were approved.
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President’s report
President Harriet Wilkins reported that she had met with Chris Maraldo to discuss the University College STAR program. STAR is a one-on-one mentoring program for students who have been on probation or are near probation status. The program is seeking volunteer mentors who will meet with, advise, and motivate students. It is not a tutoring program. Chris would like to come to a future Senior Academy meeting to talk about the program. Noel Duerden suggested that an article in the Sentinel may attract some volunteers.

Harriet said that the United Way Campaign mailing had gone out to Senior Academy members and, in the past, members had responded generously.

President Harriet Wilkins and Vice President Giles Hoyt reported that they had met with Dean Uday Sukhatme to discuss the relationship of the Senior Academy to the University. The Dean was particularly pleased by the success of the Last Lecture program last spring and will support this program again this academic year. They also talked about ways in which the Academy may be able to contribute to the new RISE (Research-International-Service -Experiential Learning) program

Leon Rand mentioned that there were many new University units and programs like RISE. He asked whether the Senior Academy Program Committee might consider offering a program to acquaint members with activities that have been created since most of us retired. Carlyn Johnson suggested that such a program could be presented next spring, after the currently scheduled programs have been completed.

Giles Hoyt pointed out that the Faculty Club offers many interesting programs and that Senior Academy members receive special membership advantages, including a lower dues rate. He suggested that information about Faculty Club membership should be shared with SA members.

Treasurer’s report
President Wilkins distributed the report prepared by Treasurer Shirley Newhouse. As of August 31, 2009, balances were as follows: Senior Academy Fund: $6,056.97; Returning Student Scholarship account: $37,705.17; IPS Scholarship account: $33,351.42: Academic Scholarship account: $ 36,079.81.

Membership Committee Report
Chair Joe Hingtgen reported for the committee (Joe Hingtgen, Marge Applegate, and Ted Cutchall). There are 278 members, of which 135 are life members, 113 are annual members, and 30 are unpaid. There are 67 members who received free memberships for 2008-9 and 2009-10. Renewal letters have been sent. And the committee plans to send a letter to life members, reminding them of the benefits of Senior Academy.

A discussion followed regarding whether the Senior Academy should acknowledge the death of a member by sending a sympathy card to relatives. After discussion, it was decided that whenever the Senior Academy is made aware of a member’s death (which is not always possible), a sympathy card will be sent to the family. Bill Voos reminded the board of a protocol approved in the past year for deceased members who had undertaken leadership roles and made significant contributions to the Senior Academy.

Joe also noted that the Membership Committee members had discussed the idea of sending letter to “lapsed” members, but decided that, based on prior experience, the efficacy was doubtful with only a few responses to hundreds of letters sent.

Program Committee
Chairperson Carlyn Johnson reported on the programs for September and October. On September 29 at 10:15 A.M., Dr. David Orenthlicher will discuss the current national debate about health care reform. On October 20 at 10:15 A.M., four financial experts will discuss “Managing Your Retirement Account.” The speakers are consultants from Fidelity Investments and TIAA-CREF and the director of retirement programs from IUPUI Human Resources. January’s program will feature Professor Tom DeCoster.

Social Committee
Mary Grove reported that 43 Senior Academy members registered for the September 11 campus bus tour followed by a presentation of IUPUI’s Master Plan for the Future by Professor of Business Administration and Chancellor’s Office Chief of Staff. The bus transportation, tour guides, parking fees, and meeting room were donated to Senior Academy.

Last Lecture Committee
Harriet Wilkins reported for Golam Mannan. The first Lecture was clearly a success. In addition, the Last Lecture Committee learned some lessons and, as a result, the schedule will be modified.

Invitations for nominations will go out in December, with a February 1 deadline for submissions. During the first week of February, the screening committee will select candidates, and last year’s finalists will be invited to apply. Nominees will be asked for a dossier and summary of their proposed lecture. During the first week of March, the screening committee will send candidates to the selection committee, consisting of three active faculty, three retired faculty, and one student. No members of the selection committee will be from the candidates’ schools. The selection committee will notify the chosen speaker on March 6. The Last Lecture will be held on April 16, 2010.

The board had a brief discussion about awarding a medal or plaque to the Last Lecturer.

Other Business
Walt Linne and the board members complimented Noel Duerden on the excellent Senior Sentinel. Walt reported that Judy Silence is updating the Website. Walt is talking with Jim Brown, retired Dean of Journalism, about lending his talents to improve Senior Academy communications.

Harriet Wilkins announced that a budget committee had been appointed, chaired by Giles Hoyt, with members Shirley Newhouse, Leon Rand and Walt Linne.

Bill Voos moved and Giles Hoyt seconded adjournment. The meeting was adjourned at ll:20 A.M.

Respectfully submitted
Mary Grove, Secretary

Call to order
President Harriet Wilkins called the meeting to order at 10:10 A.M.

Approval of minutes
The minutes of the June 24, 2009 board meeting, approved by email prior to this meeting,
were affirmed.
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President’s report
President Wilkins reported that she and Vice President Giles Hoyt recently met with Dean
Uday Sukhatme to discuss the relationship of the Senior Academy to the University. He
was particularly pleased by the success of the Last Lecture program last spring and will
support this program again this year. Ways in which the Academy may be able to
contribute to the new Research International Service and Experiential Learning program
(RISE) were also explored.

Leon Rand mentioned that there were many new University units and programs like RISE and asked if the Academy might consider offering a program to acquaint members with these activities that have been created since most of us retired. If it isn’t a part of our September 11th tour of the campus and information about the IUPUI master plan, Carlyn Johnson suggested that this could be presented next spring after the currently scheduled programs have been completed.

Giles Hoyt pointed out that the Faculty Club offers programs of this type and that Senior
Academy members receive special membership advantages, including a lower dues rate.
It was suggested that information about Club membership should be shared with our members.

Treasurer’s report
Treasurer Shirley Newhouse reported that as of June 30th, 2009, balances were as follows; Senior Academy Fund: $5,727.80, Returning Senior Scholarship account: $35,568.61, IPS Scholarship account: $31,689.84, Senior Academic Scholarship account: $ 34,917.75 and Senior Academy account: $5,678.47. The dues total as of June 30th was $1420. The cost of the Bepko Medallion for Dr. Robert Einterz was $351.48.

There was a discussion concerning which accounts should be used to provide money for
our scholarships now that they are at least partially endowed. (They were completely
endowed last summer prior to losses sustained because of the current economic situation.)
The Board wants the money taken from the three scholarship accounts, even if it is necessary to supplement the scholarship accounts with funding from the general Senior Academy account during these financially difficult times. Shirley will meet with Kevin Walsh to be sure this is taken care of according to the wishes of the Board. Also, Shirley reported that because of the high cost of having our deposit checks printed with the name of the organization, we will forgo this process in the future.

Program Committee
Chairperson Carlyn Johnson reported the following schedule for the coming year: September 11, tour of the IUPUI campus and a presentation on the master plan by Dr. Roger Schmenner (jointly planned with the Social Committee); September 29, health care reform, Dr. David Orenthlicher; October, TIAA-Cref adviser Michael Charles and January, Tom Decoster will speak on the Millenium Generation. Dovetailing with these programs will be Social Committee events in November; a trip to the IMA; December, the annual holiday dinner and the Last Lecture in the spring.

Dick Patterson suggested that a presentation on new IUPUI programs and departments be
presented in March and this was well-received.

Harriet stated that Jean Gnat will continue as Social Committee Chairperson and that
Golam Mannan will again chair the Last Lecture Committee.

Old Business
Noel Duerden asked whether contact information, such as board member telephone
numbers and email addresses should be listed in the Sentinel. Dick Patterson explained
his initial concern because the Sentinel is now being published online as well as on paper
and information can easily be picked up by “spammers”, but agreed that it is now too late
to avoid this possibility because the information is already on line. Following discussion
of the value of making this information available to the membership a motion was made
by Giles Hoyt and seconded by Shirley Newhouse that: “The Senior Academy Board
Member email addresses and telephone numbers will be published in the Sentinel, including the on-line version, unless members object to the inclusion of their own information.” The motion passed unanimously. (This rescinds the policy set by a motion passed last spring which stated that this material was not to be published on line.)

Harriet said that many new retirees fail to acknowledge our free first year membership and
asked if Board Members thought they should still receive Academy benefits, such as
reduced parking permit fees and invitation to our activities. Following discussion, it was
decided that free membership should not be activated until membership forms are
completed and returned to the Senior Academy office.

New Business
Harriet is setting up a Budget Committee which will be chaired by Giles Hoyt, with
members Shirley Newhouse, Leon Rand and Walt Linne to study our budgeting
procedures. A Mentoring Committee will also be set up and the Last Lecture Committee
will be chaired by Golam Mannan again, with Mark Grove and Joe Hingtgen serving as
members. Harriet will also pull together a committee to secure more detailed committee
report information.

Adjournment
A move to adjourn was made by Leon Rand, seconded by Bill Voos and passed at
11:30 A.M.

Respectfully submitted
Bill Voos, acting secretary for Mary Grove