Article I - Name
The Senior Academy of Indiana University-Purdue
University Indianapolis (IUPUI) is hereafter referred to as the
Academy.
Article II - Mission and Objectives
A. The Academy is an independent
association of retired faculty and staff who contribute their
expertise and experience to IUPUI and the greater community.
B. The Academy, with the assistance
of IUPUI, encourages and assists scholarly, professional, educational,
and service interests of the members, enabling them to continue
to contribute to the institution and the community.
C. The Academy also provides educational presentations,
discussions, and trips of interest for the members to encourage
active membership and to broaden their knowledge and understanding.
Article III - Membership
A. Membership shall be open to
all retired faculty and staff of IUPUI, who agree to make a commitment
to the activities of the Academy and to pay dues as recommended
by the Board of Directors and approved by the Academy.
B. First-year retirees are given free membership.
Article IV - Governance
A. Board of Directors
1. The Academy shall be governed by a fifteen (15) member Board
consisting of retired faculty and staff members, elected by the
membership of the Academy.
2. The Board membership should be representative of the Academy.
3. The Academy shall operate on the calendar of the University,
i.e., July 1 through June 30.
B. Terms of Office of Board
1. Members of the Board may be elected by the Academy at their
annual meeting for four one-year consecutive terms.
2. An individual shall be eligible for re-election after being
off the Board for a minimum of one year.
3. New members will assume responsibility at the next Board meeting
after the Annual meeting.
C. Election of the Board
1. No later than March 15, the Nominating Committee, in conjunction
with the Academy office, shall solicit Board and Officer nominations
from all members of the Academy.
2. The Nominating Committee may also make nominations.
3. The Senior Sentinel may be used as a vehicle for the solicitation
of nominations.
4. The list of nominations for the Board shall be mailed to all
members of the Academy no later than three weeks before the Academy
Annual meeting and returned at least one week before the meeting.
5. In the event of a vacancy:
a. The Nominating Committee shall nominate a replacement and
the Board shall vote to fill the unexpired term.
b. The replacement representative, who wishes to continue serving,
shall automatically begin serving the first full year term at
the next annual meeting.
6. The Dean of Faculties at IUPUI shall be an ex-officio of the
Board, without vote.
D. Officers.
1. The Officers of the Academy shall be Board members and shall
be President, Vice-President, Secretary, and Treasurer.
2. The Nominating Committee shall prepare a slate for the election
of the Officers of the Board and the Academy.
3. Election of all Officers shall be held at the first Board
meeting after the Annual meeting of the Academy in the spring.
4. No Officer should serve more than four consecutive one-year
terms.
5. In the event that an officer resigns or becomes unable to
function, the Nominating Committee shall prepare a slate for the
Board to elect a successor to complete the term.
6. If the office of the President is vacated,
a. The Vice-President shall assume the office of President.
b. A new Vice-President shall be nominated from the Board and
elected by the Board at their next meeting.
7. In case of a delay in election of an Officer or Board member,
the current member may continue in office beyond her/his four-year
term until the election is completed.
E. Duties of Officers
1. The President of the Board shall:
a. Preside at meetings of the Board and the Academy.
b. Be the primary representative of, and spokesperson for, the
members of the Academy.
c. Set the agendas for meetings of the Board and the Academy.
d. Consult, as appropriate, with the University administration.
2. The Vice-President of the Academy shall:
a. Perform the duties of the President in his/her absence.
b. Carry out special duties as assigned by the President.
c. Become the President if the President resigns or is unable
to function.
3. The Secretary of the Academy shall:
a. Monitor and review the minutes of the Board and Academy meetings.
b. Prepare and oversee the distribution of correspondence for
the Academy as designated by the Board.
c. Report to the Board at each regular meeting on the correspondence
sent and received.
4. The Treasurer of the Academy shall:
a. Oversee the accounts of the Academy.
b. Provide a treasurer’s report to the Board at each regular
meeting and to the Academy at the annual meeting.
5. The Dean of Faculties of IUPUI:
a. Shall serve as the administrative liaison to the Academy,
unless notified differently by the University Administration.
b. Will authorize limited support for the Academy as needed and
as deemed feasible by the University administration.
Article V – Standing Committees
A. Members of Standing Committees of the Academy
and their Chairs shall be nominated by the Executive Committee
and approved by the Board.
B. Executive Committee.
1. This Committee shall be the Officers and the immediate Past
President (without vote).
2. It shall be delegated the power to act for the Board when
the Board is not meeting.
3. The President shall brief the Board on activities of the Executive
Committee at each meeting.
C. Communications.
1. This committee shall develop and produce an Academy Newsletter,
and develop and maintain a Web page.
2. It shall develop and initiate other activities and written
materials to promote awareness about the Academy and its contributions
to the University and the greater community to further the Mission
and Objectives of the Academy.
D. Membership.
1. This committee shall monitor the updating of the mailing lists
of retired faculty and staff for the purpose of inviting them
to participate in the Academy.
2. It shall also monitor and update the Academy membership list,
acknowledging honors and deaths of members.
3. It shall participate in on-campus events as applicable.
E. Nominating.
1. The Nominating committee shall be the Executive Committee
and up to two active members of the Academy who have served on
the Board.
2. It shall select nominees whose experience and qualities meet
the needs of the Academy.
3. The Academy elects the Board and the Board elects the officers.
4. It shall contact prospective nominees and obtain their consent
to serve if elected.
5. It shall prepare and submit a report, which may include the
reason for the selection of the nominees.
6. A Board member may nominate an Officer in addition to those
nominated by the Committee.
7. Election shall be by:
a. Voice vote if the slate is uncontested.
b. Secret vote if the slate is contested, and counted by the
Secretary and Treasurer.
F. Program
1. The committee shall recommend and develop programs consistent
with the Mission and Objectives of the Academy.
2. The committee shall work with the Communications Committee
to promote programs and other activities of the Academy.
G. Social
1. This committee shall recommend and implement social events
for the Academy membership.
H. Scholarship
1. This committee shall be responsible for evaluating all Academy
scholarships.
2. The Chair of the Committee shall brief the Board on activities
of the Scholarship Committee.
3. Academy Scholarships include:
a. Freshman Scholarship for a student from the Indianapolis Public
Schools who shows potential for academic excellence.
b. Returning Student Scholarship for a student who dropped out
of collegiate studies for at least five years.
c. Academic Scholarship for a graduating senior.
I. Bepko Community Medallion
1. This committee shall, at least once every three years, recommend
to the Board a person in the community or in the University to
receive the Gerald L. Bepko Community Medallion.
2. The award, created by the Academy in 2003, honors a person
who has made a significant and ongoing commitment to strengthening
the bonds between IUPUI and the Indianapolis Community.
3. The Committee shall coordinate the presentation of a lecture
by the recipient of this award, if appropriate.
J. Ad Hoc Committees
1. The President may appoint Ad Hoc committees as required.
Article VI – Meetings
A. There shall be meetings of the membership
at least annually in the spring.
B. There shall be monthly meetings of the Board
unless otherwise recommended by the President and approved by
the Board.
C. A majority of all Board members shall constitute
a quorum at meetings of the Board.
D. The latest edition of Sturgis’ The
Code of Parliamentary Procedure governs this organization in all
parliamentary situations that are not provided for by law or these
Bylaws.
Article VII – Bylaws & Amendments
A. Proposed amendments to these Bylaws may be
brought to the Board by any member of the Academy.
B. Revised Bylaws and proposed amendments are
approved when at least two-thirds of the Board members so affirm,
and these are implemented immediately.
C. Copies of the amended Bylaws shall then be
distributed to the members of the Academy at the annual meeting.
Recommended by Board: April 14, 1994
Revised: May 2, 1994
Revised: May 12, 1994
Revised: June 1, 1994
Revised: June 9, 1994
Adopted: July 15, 1994
Revised: June 1, 1995
Revised: August 8, 1996
Revised: November 14, 1996
Revised: February 11, 1998
Revised: October 14, 1999
Revised March 4, 2000
Revised: February, 2004
Recommended by Bylaws Committee 2007.
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