IUPUI

New or Amended H-1B

For new or amended H-1B employment the hiring unit liaison provides the following documentation to International Affairs:

1. Check payable to DHS in the amount of $320 (all petitions).
   
   Check payable to DHS in the amount of $500. (This fee is required for employees who are new to IU and continuing employees changing from another status to H-1B, but not for extensions or amendments for continuing H-1B employees.)
   
   Premium processing cases only—check payable to DHS in the amount of $1000.
   
   Checks cannot be combined. They must be payable by a U.S. bank. See H1B Fee information.
   
   
2. Statement on departmental letterhead
   • Identifying duties and responsibilities the H-1B employee will perform,
   • minimum degree requirements of the position, and
   • a discussion of how the prospective employee's education, training, and experience qualify him/her for the position.
   See sample position description.
   
   
3. Offer of employment identifying job title, salary, and period of employment (the period of employment should match the period requested on the “Request to Process and H-1B” form.
   
   
4. Curriculum vitae, including list of publications and presentations.
   
   
5. Documentation of highest academic degree (usually a copy of the official diploma). If document is not in English, also include a translation certified as in sample translator’s statement (Requires Adobe Acrobat Reader™ - Free Download) with copies of the original language document (documents need not be originals). If diploma does not indicate the field of study, attach a copy of transcript.
   
   
6. Copy of passport pages showing biographical data and expiration date of passport.
   
   If the applicant is already in the U.S., the following documents are also required:
   
   
7. Copy of front and back of I-94 (white card in passport).
   
   
8. Documents verifying current immigration status.
   
   If in F-1 status, copy of I-20 and practical training authorization (EAD), if applicable.
   
   If in J-1 status, copies of all DS-2019’s; if applicable, USCIS I-612 waiver Approval Notice or copy of letter from Department of State recommending waiver of 2-year home residency requirement.
   
   If in H-1B status, all previous H-1B approval notices (Form I-797) and one or two recent paystubs verifying continued employment with current H-1B employer.
   
   If in F-2, J-2, or H-4 dependent status, copies of spouse's visa documentation and proof of family relationship, if principal alien’s name does not appear on dependent’s visa page.
   
   If the applicant is a physician to be involved in patient care, the following documentation is also required:
   
   
9. License to practice medicine in the State of Indiana.
   
   
10. Evidence that the physician is a graduate of a medical school in the U.S. or a foreign country (Copy of diploma used for #6 is generally sufficient).
    or
    Full and unrestricted license to practice medicine in a foreign country
    
    If the physician is not a graduate of a U.S. medical school, the following documentation is also required:
    
    
11. Evidence that the physician has passed all parts of the FLEX, NBME, or USMLE certifying examinations.
    
    
12. Evidence that the physician has passed the ECFMG English language proficiency test.
    or
    Diploma from accredited Canadian medical school.
    

Other Health Care Occupations

If the position offered is in a healthcare occupation, such as a medical technologist or a clinical lab specialist, the employee may be required to provide an Alien Health Care Worker Certification from a credentialing organization. OIA can help you determine whether the certification will be required. Research technicians (RS07) doing bench research do not require this certification.

In addition to certification, the appropriate Indiana State license must be provided. If a license is not required, the department must obtain a letter from the State Health Profession Bureau stating that a license for this occupation is not required in Indiana.

Caution: The Alien Health Care Worker Certification process can take 6-12 months. If certification is required and the prospective employee is not already certified, the hiring department may find it necessary to rescind the offer of employment.