Draft—IUPUI Library Faculty Meeting Minutes

April 21st, University Library UL1116

 

 

Attending:  Baldwin, Jim; Boruff-Jones, Polly; Huehls, Frances; Janke, Karen; Lewis, David; McCormick, Martha; Neal, Sally; O'Bryan, Ann; Palmer, Kristi; Petsche, Kevin; Stanley, Mary; Stocker, Randi; Towne, Stephen; Anspach, Judith; Cosanici, Dragomir; Hudson, Mary; Humphrey, Richard; Long, Chris; Moshfegh, Mahnaz; Otsu, Kiyoshi; Gall, Carole; Ralston, Rick

 

Presiding:  Randall Halverson

Recording:  Amy Hatfield

 

Call to Order:

Approval of Minutes for March 17th, 2004 meeting.  Minutes approved.

 

Announcements:

Frances Huehls - Promotion Tenure workshop May 21st.  More info coming out via email in a week.

 

Kristi Palmer - Thanks to all who helped with the InULA book sale.  Total from sales is just under $3600.

 

Randall - Thanks to IUPUI Library Faculty officers and members for this year's participation.

 

Kevin Petsche - Librarians day Friday, April 23rd.  Can show up and register day of event.  UL Lower lobby.

 

Special Presentation

Etta Ward & Carole Gall - COS presentation.

-Asked for feedback regarding the type of workshops librarians want.  Most have COS profiles but need refresher.

-June 16th (Wed.) is the next COS workshop at the medical library.

-Asked for a point of contact per library to work with Etta as a 'trainer'.  Please volunteer or forward names of interested librarian(s) to Etta.

-What schools use it most; liberal arts and medicine so far... Etta will get stats of schools using COS and individuals in schools using it for librarians to review.

Old Business

Steve Towne representing IUPUI Library Faculty Bylaws Committee - change definition of quorum.

-Bylaws committee researched attendance and based 33% quorum definition on a typical turnout of 20 attendees per meeting.

-Randall Halverson asked if the Bylaws Committee has entertained electronic voting as an option.

-Steve Towne responded the committee has discussed this possibility - but the bylaws need to be reworked to incorporate this voting mechanism.

-Martha McCormick made a recommendation that the Bylaws Committee review and rework the bylaws next year.

-The members voted on and passed the new quorum definition: 33% of membership = quorum.

 

Presentation of Election Slate

-Election slate/ballot presented.

-IULFC Research, IULFC Promotion & Tenure and IULFC Research non-voting Committee nominee names will be put forward as noted on the April 21, 2004 ballot.

 

The group then completed the election ballots and took a break.

 

Library Directors’ Reports

UL - David Lewis

-Gala is on Saturday!

-UL budget - budget sent on 15^th: 2% for salaries; received $350K for materials budget which is now in pretty good shape.  Other budget areas may be a little tight.

-Campus initiatives

• President Herbert pushing for mission differentiation based on individual campuses.
• Doubling goals: not clear how this will impact the libraries - but definitely will; retention rates not good and this is an area that will be evaluated.

-Common pool of resources

• Suzanne Thorin - proposal to trustees to pool e-resources for all campuses.  Proposal did not get wide discussion and that was made clear.  There are opportunities for collaboration that make sense.  1 million spent on common DBs and 19K on journal titles.  Borrowing-pool monies will be used to support the common purchasing.  Suzanne Thorin developed new proposal for common purchases.  Nothing formal.  Suzanne Thorin was prepared to take to trustees but that did not happen: President Herbert is in the position to interact with the trustees and will bring forth University business accordingly.  Assessment-based pooling $ contributions via a committee process for our campus does not make sense.  Undergraduate commonality of resources, however, is the place for common purchases.  It doesn’t make sense to put all research resources from IUPUI or IUB on ALL campuses as the research and missions differ quite a bit from campus to campus.  This is an issue to be further explored.  According to President Herbert, IU is one university – but emphasizes campus differentiation (?). 

-DSpace update

• Learning communities are being created for the fall on scholarly communication as a means to raise issues and awareness on campus.  There is a resolution in IUB council - university faculty council - regarding faculty responsibility of research placement, copyright, etc.  Libraries need to have these conversations with faculty colleagues.

 

Law - Judith Anspach - no report

 

Medical - no report

 

Dentistry – no report

 

Committee Reports

 

IULFC rep

Polly Boruff-Jones - Librarians day - presenting ballot to approve changes to P & T process.  IULFC drafting ballot to include recommendations.  We will have the opportunity to provide feedback on the recommendations.

 

New Business

None

 

Election results:

Colleagues, the nominating committee of the IUPUI Library Faculty wishes to thank every one who agreed to be nominated for an elected or appointed office.  The following are the results:

• IUPUI Library Faculty Vice-Chair/Chair-Elect:  Elaine Skopelja
• IUPUI Library Faculty Secretary: Debra Denslaw
• IUPUI P&T Committee (2-year term beginning Dec. 2004): Chris Long
• IULFC Representative (2-year term beginning July 1, 2004):  Bill Orme
• IULFC Alternate (2-year term beginning July 1, 2004): Joe Harmon
• IULFC Faculty Review Board Rep (2-year term beginning July 1, 2004):  Miriam Murphy
• IULFC Faculty Review Board Alternate (2-year term beginning July 1, 2004):  Carole Gall

Congratulations to all elected candidates and thanks to everyone who participated as a candidate or voter. 

Polly Boruff-Jones will send to Dean Thorin the following names for appointments to IULFC committee service.

• IULFC P&T Committee (2-year term beginning July 1, 2004):  Untenured assistant librarian – Emily Dill, Karen Janke
• Tenured associate librarian – Rick Ralston
• IULFC Research Committee (2-year term beginning July 1, 2004): Jennifer Hehman, Sally Neal, Kristi Palmer  

 

Respectively submitted,

Amy Hatfield, Secretary