Draft—IUPUI Library
Faculty Meeting Minutes
Attending:
Jim Baldwin, Polly Boruff-Jones, Vania Goodwin, Kathleen Hanna, Joseph
Harmon, Jennifer Hehman, Robert Hinton, Karen Jenke, David Lewis, Martha
McCormick, Ann O’Bryan, Kristi Palmer, Kevin Petsche, Emily Dill, Janet
Feldmann, Judith Anspach, Mary Hudson, Richard Humphrey, Wendell Johnting,
Chris Long, Mahnaz Moshfegh, Miriam Murphy, Jan Cox, Fran Brahmi, Sue London,
Peggy Richwine, Suzanne Thorin
Presiding: Randall
Halverson
Recording:
Amy Hatfield
Call to Order:
The meeting
was called to order by Randall Halverson, IUPUI Library Faculty Chair. Mr. Halverson asked for brief introductions
and announcements.
Martha McCormick - DSpace implemented at University Library. In beta test mode currently. A test community for IUPUI libraries has been
created and will be structured to include each IUPUI Library represented as a
Collection within the IUPUI Libraries Community. Martha asked that those interested in
establishing a test library Collection to please contact her.
Miriam
Murphy –Looking for InULA Indianapolis Book Sale chair and
volunteers and for names to be put forth for the Indiana Library Federation
(ILF) Executive Board from the Middle Managers Division
Jennifer
Hehman – Project Director for a new ILF Division of Women’s project: a digital
online archive of images of “Women in Indiana Libraries: 1850-1950“ located on
the ILF Division of Women homepage. The
project is to create online an archive of pictures of the women who worked in
Indiana Libraries –all across the state in those years. Also, InULA needs members to renew their
membership and volunteer for committees for this coming year- in particular,
the InULA IUPUI Book Sale Committee needs volunteers to serve. Miriam
Murphy is the President of InULA for 2003-2004.
Peggy Richwine
– New Public Health web page on Medical Library website: Indiana Public Health
Information Network (http://www.medlib.iupui.edu/pbhealth/). Peggy also received a grant to create portable
computer classroom for Public Health training and conducted her first session
in
Judith Anspach – Introduced herself as the new
law library director.
Randall Halverson,
Chair - Next meeting will be on
University Library – David Lewis
- Kicked
off celebration of University Library’s 10th yr - events throughout the
academic year – culminating with a gala event on April 17th.
- Digital Library
news includes: DSpace implementation (IDEA – IUPUI Digital Archive) in beta
phase – being developed as campus resource; PRO: Philanthropy Resources Online
- converted book materials - continued growth; new history of
-
University Library is exploring and evaluating federated search engines. Currently evaluating Ex Libris/ MetaLib
with particular interest in portal creation, SFX functionality and Oncourse/Angel
integration enabling linking to digital content.
- Texas
Information Literacy Tutorial (TILT) is being customized for University Library
and is nearly complete.
-
Involvement in Jumpstart, Center for Teaching & Learning and other instruction
initiatives continues to be active.
- ILLiad
(ILL product) is up and running enabling better stat provision.
-
University Library is implementing pay for printing today but will not charge
until likely the Spring semester (will be collecting usage stats throughout the
Fall).
IUPU
- Patty
Vahey is now at IUB and Emily Dill has taken her place.
- Nasser H.
Paydar has been appointed the new Dean and Vice Chancellor of IUPUI-Columbus
- Working
on Ivy Tech collaborative initiative
Medical Library – Peggy Richwine
reporting for Julie McGowan
- IUSM Centennial
celebration kick-off is September 23rd. Event includes all 8 campuses via polycom
connection and a giant cake in the shape of
- People
mover up and running - good publicity for library
- We are
hosting Midwest Chapter/Medical Library Annual Meeting. Kellie Kaneshiro is president; Julie McGowan is
keynote; Amy Hatfield is presenting “GIS and Medical Librarians” during the academic
concurrent session; Nancy Eckerman is presenting “Our Brave Soldiers” during
the general concurrent session. All are
invited to register and attend.
- An OVID CE
course will be held Tuesday morning in University Library - new IUPUI librarians
can contact Peggy to participate.
- Reorganization
of library and other IUSM departments 1 yr ago formed our new IUSM department:
Information Resources & Educational Technologies (IRET). IRET includes the Medical Library, Visual
Media, Presentation Technology Services and Educational Technologies.
- A new
service unit is being developed called the Advanced Technology Collaboratory (ATC
- Amy heading).
- Medical
Library is developing new web site
Law Library - Judith Anspach
- Accreditation visit was last spring and
received good report – fits nicely with Judith’s agenda for library and will use
as a guide in moving forward with initiatives
- Report
indicated more librarians with JD/MLS were needed - 2 positions for new
librarians are being created
- Ambitious
faculty liaison initiative
- Looking at increasing reference services to
include weekends and late night - evening program requires late night reference
- Monographs not up to par due to several
issues - evaluating current collection and will grow collection to include more
interdisciplinary materials
- 2 Centers:
The Center for Law and Health
& Center for International and Comparative Law
- An
approval plan will be put in place
-
Introduced a new MLS/JD joint program through SLIS
Dental Library - Jan Cox
- Conducted website survey – currently in analysis
phase – goal is to refine pages for optimal usage.
- New trial of Lexi-Comp online for dental - Lexi-Drugs
online*
- Participating
in request delivery service - 3 requests/no request made by us/faculty
pleased/concern with delivery - due to cost efficiency, will not change
delivery mechanism
-
Participating in
- Enhancement
of archives portion of website to include historical timeline of school
Committee Reports:
Joe Harmon - IUPUI Promotion &Tenure
Overview of
committee:
- 18-20 representatives/one
from every unit
- Joe represents
all campus libraries
- Dossiers
from last year totaled approx 120
- Primary
and secondary presenters receive a selected number of dossiers to
review/primary presents the dossier cases and makes recommendations/secondary can
add comments and give recommendations/if good, goes through/well-written
dossiers will do that
- Weak
case/badly written - all have to read - *upsets* P&T Committee - not a good
idea
- Typically
a weak dossiers includes too much detail and not enough emphasis on important
items - bad strategy
- Joe is
not advocate for Librarians - he is a resource for librarians, but does not
read or present librarian dossiers
- Advices in
preparing - get lots of perspectives and input/ferret out your case so there
are no questions
- Personal
recommendation - publish! Not required of
librarians, but very important - provides a discipline - write and present.
- Other
commenter tips:
+ Jennifer Hehman - publish in field and library journal/top
tier journal in field
+ Fran Brahmi – publication is important - peer review and
status of journal needs to be communicated/ use JCR to get stats on journal and
citation analysis of own publications.
+ James Bowman – indicating importance of publication is
responsibility of supervisor - but we need to be sure the supervisor knows
importance of journal/narrative is important: narrative should be written as
narrative - needs to have a theme & carry through
+ Peggy Richwine – re: publications - give time to get
published and *cited* prior to submitting dossier
- Joe recommends
being on the committee
- New P&T
guidelines available online - http://www.jaguars.iupui.edu/frames/forms/ptreviewguidelines0304.doc
No old business to report.
New Business
No new
business introduced.
Break
The group
then took a break.
Special Guest Dean Thorin: "State of the IU
Libraries"
Meeting
adjourned at approximately
Respectively
submitted,
Amy
Hatfield, secretary