Draft—IUPUI Library
Faculty Meeting Minutes
Attending: Jim Baldwin, Jan Cox, Polly Boruff-Jones, Emily
Dill, Edward González, Randall Halverson, Kathleen Hanna, Fran Huehls, Richard
Humphrey, Karen Janke, Wendell
Johnting, David Lewis, Sue
London, Chris Long,
Martha McCormick, Mahnaz
Moshfegh, Miriam Murphy, Sally Neal, Kevin Petsche, Rick Ralston, Elaine Skopelja, Randi Stocker
Presiding: Martha McCormick
Recording: Sally Neal
The
Martha McCormick
announced that Sue London has received the Estelle Broadman Award for Academic
Health Sciences Librarian of the Year, given by the Medical Library
Association. This is the most
prestigious award for a mid-career medical school librarian offered by the
association and a jumping off point for future directorships.
Martha McCormick also
announced for Fran Brahmi, Chair of the IULFC Promotion and Tenure Committee,
that there will be two P & T workshops held during Librarians Day, April 25
and one held at
IUPUI Library Faculty
elections will be held at our next meeting, April 23.
Kathleen Hanna announced
that the IUPUI-InULA book sale is being held April 7 & 8. It has been announced through appropriate
venues such as JagNews.
Library Directors
Reports:
Dental Library: Jan Cox
Jan Cox updated the
group on IUSDL initiatives. As of Jan.
1, the Dentistry Library is using the CLIO ILL management software. The library has implemented PubMed’s ‘LinkOut’
utility for electronic and print resources.
LinkOut links PubMed records to online resources, including full-text
publications, biological databases, consumer health information, research
tools, and more. They are continuing to
use ProCite to build a database of IUSDL archival materials. This is providing
much needed record access to these materials.
The library has completed a lost/missing materials project. Data processed spanned back approximately 12
years. Shelf reading revealed that many
of these materials simply were not there.
Holdings for these materials have been removed from IUCAT and OCLC. While IUSDL’s pilot E-Res project was
positive, it will not proceed at this time.
The library will be conducting a web usability study in the coming
months. The library is also looking into
desktop delivery of non-returnable, ILL materials using the Prospero or Ariel
software.
Miriam Murphy
reported that the Law Library has hired Judith Anspach as their new library
director. Dr. Anspach is currently the
Director of the Law Library and Professor of Law at
Sue London announced
that the front entrance to the Medical Library should be open my mid-May. The
University Library:
David Lewis
David Lewis announced
that pay-for-printing will be instituted at University Library in
mid-June. By the end of the semester the
hardware and software to support this will be installed on UL public
computers. The cost for copies will be 2
cents per page. With the exception of
the labs under the auspices of the
The recent
university-wide meeting to discuss an IUPUI repository program was attended by
a number of university deans. University
Library will continue to move forward with this project and will probably be
using the MIT model and DSpace (Durable Digital Depository http://www.dspace.org) to forward this effort. There have also been discussions with UITS
and Dean of IU Libraries, Suzanne Thorin, concerning this project.
The fallout from the
Rowecon/Divine bankruptcy is much brighter than initially expected. Most publishers are honoring 2003
subscriptions. We are now using Ebsco as
our serial vendor.
Interviews for the
Cataloging Librarian position are being conducted. The candidate pool is strong so hopefully an
offer will be made by mid-April.
Concerning the
library’s portion of the new student tuition monies, the campus has committed 1
million dollars to the materials budget to be distributed out over the next
five years.
The discussions and
analysis of IU system wide group purchasing of databases continues to move
forward.
The statewide
academic librarians group ‘ALI’ (Academic Libraries of Indiana) is in the
process of gaining official organization status. This is the organization that
was born from Lilly grant monies.
IUPUI Library Faculty Bylaws
Committee – no
report
IUPUI Library Faculty Nominating
Committee – Polly
Boruff-Jones
Chair Polly
Boruff-Jones encouraged everyone to attend the next IUPUI Library Faculty
Meeting (April 23) to participate in elections.
A quorum is needed to hold the elections. The following positions are open:
IULFC
2 representatives; 2 alternates
IULFC
Faculty Review Board
1 representative; 1 alternate (the
alternate must be tenured)
IULFC – we
provide recommendations; Dean Thorin selects
1 representative to the IULFC
Faculty Standards Committee
1 representative to the IULFC
Promotion & Tenure Committee
1 representative to the IULFC
Research Committee
IUPUI
Library Faculty Committee
Chair Elect
Secretary
IUPUI Library Faculty Standards
Committee – no
report
IUPUI Library Faculty Promotion and
Tenure Committee – no
report
Friday,
April 25 is Librarians Day. Activities
will be held at University Library and the Law Library and the cost for the
day’s events, including lunch, is $15.00. The planning committee for this event
is asking for volunteers to present poster sessions. This is a good way to
receive feedback concerning a poster you may be presenting at a state or
national conference. New to this year’s
event will be a librarian authors’ reception.
This reception will be an opportunity for attendees to view librarian
publishing across the various campuses.
Published materials can include books, articles, chapters, etc. and can
be on both library and non-library topics.
Dean Thorin
has spoken with this group about the system wide database purchasing
initiative.
There will
be no IU-SLIS White Award given this year because no one applied for it. This award is given to applicants interested
in pursuing a research project.
[Note: an email was distributed
on 3/28 to IU librarians asking again for applicants for the White Award,
applications to be due by April 15, so apparently they are trying again to give
the award.]
IULFC Faculty Review Board – no report
IULFC Faculty Standards Committee – no report
IULFC Promotion and Tenure Committee
– no report
IULFC Research Committee – Kathleen Hanna
Kathleen
Hanna distributed a sign-up form for the IULFC Research Committee’s Directory of Current Research Interests
and Directory of Librarians’ Research Activities. If interested, complete this form and return
it to Kathleen or Miriam Murphy. Logging
your professional interests on this web site provides opportunities for
networking and developing projects with colleagues. The directories are at: http://www.indiana.edu/~iulfcrc/current.shtml
and http://www.indiana.edu/~iulfcrc/resdirectory.shtml. An electronic copy of the sign-up form can be
obtained from Kathleen at kgreatba@iupui.edu
IULFC P & T Guidelines Review – Chris Long
The
committee hopes to have a recommendation report completed by the end of
May. Committee members have interviewed
librarians across all campuses and almost all librarians have
participated. The committee gathered librarians’
comments into a 90-page document. From
this document, the following themes were identified:
a. interest in
defining terms better (what constitutes ‘good’, ‘excellent’)
b. provide more
examples of acceptable documentation
c. the balanced
case issue
a. mid-tenure
issues: need for a more structured
mid-tenure review vs. leaving as is
b. mentoring
issues: making it more formalized or
leave as is
a. Interest in
providing more examples of what constitutes good documentation
b. how to
handle annual reviews and dossiers, although this will probably stay
campus-specific due to individual campus policies
a. the need to
displace the myths surrounding going up for this
b. looking at
the incentives or lack of incentives to go up for
a. looking at
the IU Libraries Dean role on
b. how do we
incorporate mechanisms so P & T recommendations get addressed
c. diversity of
service on this committee; avoid having the same people serve on
There was no old
business to report.
New Business
There was no new
business to report.
The final IUPUI
Library Faculty Meeting of the year will be on Wednesday, April 23,
The meeting
adjourned.
Respectively
submitted,
Sally Neal, Secretary