Draft—IUPUI
Library Faculty Meeting Minutes
September
18, 2002 / University Library 1126
Attending: Jim Baldwin, Fran Brahmi, Jan Cox, Polly Boruff-Jones,
Todd Daniels-Howell, Emily Dill, Nancy Eckerman, Carole Gall, Vania
Goodwin, Kathleen Hanna, Amy Hatfield, Jennifer Hehman, Richard Humphrey, Karen
Janke, Kellie Kaneshiro, David Lewis, Sue London, Chris Long, Martha McCormick, Pat McWilliams, Miriam
Murphy, Sally Neal, Ann O’Bryan, Kevin Petsche, Peggy Richwine, Eliane Skopelja, Mary Stanley
Guest
Speaker: Suzanne Thorin, Ruth
Lilly Dean of IU Libraries
Presiding: Martha
McCormick
Recording: Sally Neal
There
has been a date change for the April 2003 IUPUI Library Faculty Meeting. The meeting will be held on April 23, 2-4
pm, in the Law Library Conference Room.
Go to http://www.iupui.edu/~libfac/
for a complete listing of meeting dates.
The
INULA book sale is scheduled for Oct. 12 from 10:00 am – 4:00 pm, the same
weekend as Explore IUPUI. Volunteers
are still needed to work the sale.
The
April 17, 2002 minutes were approved.
Library
Directors Reports:
Dental
Library: Jan Cox
The Dental Library has a
new staff member, Amy Edwards, Library Services Representative (Interlibrary
Loan). Susan Beane has been promoted to Access Services Manager. The Dental Library is planning to implement
CLIO, an ILL management software package, this fall. IUSDL is conducting a pilot project using ERROL, University
Library's electronic reserves system.
All of IUSDL's circulation notices are now being delivered via
e-mail. Staff is processing a lost/missing
book report. Finally, staff is using
Procite software to build a database of IUSDL's archives materials.
Jim
Bailey announced his retirement as of June 30, 2003. Mary Hudson has joined the library staff in a full-time reference
librarian position. The Law Library
will be undergoing an inspection by the American Bar Association in March 2003.
Due
to the construction of the ‘People Mover’, access to the Medical Library will
continue to be problematic until mid-November.
The available entrances to the Library include: access via University Hospital or via the
Medical Sciences building. Clean-up
from the foyer flood is continuing.
The
Medical Library has successfully instituted pay-for-print on the Library’s
computers. Library users pay
for their copies via their OneCard. If
other campus entities are interested in exploring this, contact Jim Morgan; Jim
spearheaded this project for the Medical Library.
As
of July 1, the following Medical School units reorganized under the
department: IRET-Information Resources
& Educational Technology:
IRET (Information
Resources and Educational Technology) – Director, Julie McGowan, Associate
Dean, Office of Information Resources and Educational Technology
Educational
Technology – Jim Morgan, Director
Ruth Lilly Medical Library -
Julie McGowan, Director; Sue London, Executive Associate Director
Visual
Media - Tom Weinzerl, Director
The
groundbreaking ceremony for the new Herron Art Building was held Friday, Sept.
13.
A
new digital libraries initiative, the ‘Filer Project’ is being pursued. This project will make available
electronically philanthropic studies conducted in the early 1970’s.
Special
Collections has acquired an Indianapolis Foundation collection and Junior
Achievement collection.
IUPUI
now has access to two NetLibrary collections; the one purchased by the
Indianapolis Library Federation as well as the titles purchased by us.
University
Library purchased access to Books 24/7, a leading provider of web-based digital
technical reference content, containing digitized "best-in-class"
reference books, journals, research reports and documentation.
There
are now over 10,000 journal titles being linked by the SFX software.
Sonja
Staum-Kuniej is on leave to work on a Smart Desktop initiative through the
Indiana Humanities Council. Steve
Schmidt will be acting Team Leader for the Herron Library Team. Mary Beth Minick and Karen Janke are serving
as Access Services Team Leaders. Edward
González joins University Library as a librarian on the SETN team.
The
Dean of Students, University College, and University Library has purchased a one
year subscription to the plagiarism detection tool, Turnitin.com. Contact Sally Neal for information about
this product. It can be accessed off
the University Library’s LIS page under the ‘T’ alphabet bar.
Dean
Thorin is organizing a committee to look at how the libraries can be
incorporated into the Oncourse environment.
IUPUI
Online is a continued initiative for distributed education that the University
is pursuing; University Library intends to support its mission.
Budget
The School of Science completed a
journal cut of $60,000 for 2002-2003
The University system experienced a 3%
budget cut. The University paid for it
out of pocket.
The
University Library will be undergoing an accreditation assessment this academic
year as part of the campus’s North Central Association of Colleges and Schools
accreditation visit. Carla Stoffle from
the University of Arizona is on the accreditation team.
IU
libraries are providing access to library databases to IU alumni through the
Northern Lights service. This service
is accessible via the alumni association’s web site and is being funded by
IU-Bloomington libraries, IUPUI-University Library, and IU-Kokomo libraries.
Organization
of the Librarians Day Picnic has begun.
The librarians day committee is in the process of selecting a date for
the picnic. Please share with the
committee any national or state programs/conferences that have already been
scheduled for the spring.
The
committee will be reviewing nominations for the Herbert S. White Award again
this year.
An
IU-libraries system-wide committee is being formed to assess promotion and
tenure guidelines across the various campuses.
The committee will be composed of library directors and librarians. The members of this committee are:
Erika Dowell, IUB
Linda Fisher, IUSB
Chris Long, IU Law/Indpls IULFC Faculty
Standards Committee 2002/03
BJ Irvine, IUB & member of the 1988
review committee
Judy Violette, IPFW Lib. Dir.
Marty Rosen, IUSE Lib. Dir.
Gwen Pershing, P&T Committee
Mary Stanley, IUPUI
Vania Goodwin, IUPUI
Gary Wiggins, IUB
Carol Rusinek, IUN
Richard Vaugn, IUB Law
Laura Baldwin, IUE
Diane Bever, Kokomo
Yolanda Cooper-Birdine, ex-officio
Nancy
Eckerman raised the question concerning the lack of medical library
representation on the system-wide committee. A number of librarians from the
Medical Library present at the meeting also expressed concern about the lack of
Medical Library representation. Suzanne
Thorin stated that while this was not intentional, not all specific libraries
could have a seat on this committee. There is a person from University Library
sitting on this committee who will represent the Medical Library.
Bill
Plater’s ad
hoc campus committee which is to look at guidelines for librarian P&T here
at IUPUI
will feed into this group. The members
of this committee are:
Chair Sara Hook
Jan Cox
Sue London
Chris Long
Miriam Murphy
Bill Orme
Steve Towne
Concerning
the make-up of the IUPUI campus committee, Nancy Eckerman made a motion that a
letter of inquiry be written to Dean Plater asking that a person be added to
this campus committee who has served before on the campus-wide P&T
committee and who has attained full librarian rank. A vote was conducted. Of
the 30 voting members present, 17 voted to pass the motion; 1 voted to not pass
the motion, 12 members abstained. The
motion passed.
The
committee will be looking at the following promotion and tenure files this
academic year:
Promotion to full librarian – 3
candidates
Promotion to tenure – 2 candidates
Mid-tenure review – 2 candidates
The
promotion and tenure workshops held last spring were well received. In particular, the workshop to apply for
full-rank was appreciated since this type of workshop had not been offered in
previous years.
Current
issues that the committee will be looking at include: 1.) there is concern that the Human Resources officer, which is
currently a staff position, is someone who is outside the P&T process and
2.) last year’s systemwide P&T committee had questions about handling
balanced cases and will be looking to receive some clarification on the issue.
There
was no old business to report.
There
was no new business to report.
The
group took a break and then IU-Libraries Dean Suzanne Thorin spoke. She touched upon such topics as: the alumni database initiative through
Northern Lights, and the opening of IU-Bloomington’s off-site storage facility
The
meeting adjourned.
Respectively
submitted,
Sally
Neal, Secretary