IUPUI Library Faculty Meeting Minutes
18 April 2001, Law School Library (Faculty Room)
Attending: James Baldwin, Polly Boruff-Jones, Fran
Brahmi, Brenda Burk, Nancy Eckerman, Julie Fore, Randall Halverson, Dolores Hoyt,
Richard Humphrey, Wendell Johnting, Kellie Kaneshiro, David Lewis, Chris Long,
Mahnaz Moshfegh, Pat McWilliams, Miriam Murphy, Kioshi Otsu, Mary Stanley
Presiding:
Brenda Burk (Chairperson)
Recording:
Randall Halverson (Secretary)
Announcements
Burk thanked the librarians of the Law School for
providing a room and refreshments.
Burk proposed that the agenda be amended to finalize
the slate of candidates for 2001/2002 before considering other agenda items.
Approval of Minutes
--November
29, 2000 (including clarification of acronyms in the Committee and
Representative Reports section)
--February 28, 2001
A motion to accept both sets of minutes was made and
seconded with unanimous approval.
Directors’ Reports
University Library (Lewis):
University Library is restructuring the work of
librarians. Currently, librarians work
within teams having functional roles, such as the Reference & Research, or
Instructional Team. Librarian assignments
are being reassigned to teams serving campus
constituencies by academic discipline.
Librarians will be serve in four “liaison cluster” areas: Science and
Engineering, Liberal Arts, Professional Schools, and University College. This
reorganization will take effect formally during the week of May 7.
Several searches are underway by University Library:
Law Library (Murphy for Bailey): Law Library staff are getting everything
ready for the upcoming move to the new Law School building. A diagram of the new library is now posted
on the web. [See URL: http://www.iulaw.indy.indiana.edu/library/diagram.htm]
The library will be closed from May 6 to May 28, and
will officially reopen Tuesday, May 29.
Ruth Lilly Medical Library (Brahmi):
The Dental Library and the Columbus Library were not
represented for the directors’ report.
Committee and Representative Reports
Promotion and Tenure Committee (Report by Eckerman)
In the future, those with significant instructional
responsibilities will be required to include documentation of teaching
excellence in the P & T dossier.
Evidence may include evaluations by one’s peers, or by students.
IULFC
Review Board (Eckerman)
Eckerman noted that a presentation regarding the
status of grievance procedures for librarians will be given during lunch at
Librarian’s Day [April 23].
Eckerman gave a brief summary of major issues/problems
that have been identified with respect to librarian grievance policies. She pointed out that it is important to work
out solutions before the need arises.
According to Eckerman, the functioning of various
review boards is complex, varying by campus.
While for, example, IUPUI encourages use of mediation at first; other
campuses have rely upon an ombudsman.
Some boards specifically do rule out reviewing P&T procedures or
decisions, while others are willing to become involved in these areas. For certain multi-campus programs,
grievances hearings must be held at an “administrative” campus, which may be
geographically remote from the campus where a person is employed.
Lewis asked if it is constructive for Review and
Enhancement grievances to be taken to an off-campus review board.
Baldwin commented that having a separate grievance
system for librarians is a problem.
Because librarians have faculty status, librarians should use the
faculty Board of Review system.
Eckerman noted a number of problems that have been
identified are particular to certain campuses.
Librarians on the Bloomington campus have largely worked through
problems on that campus. Eckerman
pointed out that there will not be enough time to discuss grievance procedure
issues during lunch at Librarian’s Day.
She recommended that the most efficient approach would be for interested
librarians to assemble at a special symposium this summer.
Old Business
Citation Management Software
Halverson presented the results from a survey of
campus librarians to determine involvement by librarians in providing
information resources or technical assistance for users of citation management
software. The dental and law libraries
reported that none of their librarians are involved in supporting needs in this
area. Two University Library librarians
have been identified as “contacts” for citation management software
questions. At this time, EndNote
training sessions conducted by the Office of Professional Development refer users
to Richard Eppert, of the University Library client support team.
Fore noted that the medical library uses EndNote and
Reference Manager in conjunction with Medline.
She indicated that the librarians give assistance as needed, but that no
one has chosen to become an expert in the use of any particular kind of
software.
She suggested respective strengths of the three
citation software packages sold by ISI:
Kaneshiro indicated that the medical librarians would
like to collaborate with other campus librarians interested in this kind of
software.
New Business
Election of Officers for 2001/2002
(see Election Report, Appendum)
Brenda reminded the members of the upcoming
IU-systems Librarian’s Day (Monday, April 23).
Burk turned the gavel over to newly-elected
chairperson Boruff-Jones, who adjourned the meeting.
Respectfully submitted,
Randall Halverson, Secretary
Election Report
Roster of Officers for 2001/2002
Vice-Chair/Chair Elect: Martha McCormick
Secretary:
Fran Huehls
IULFC: Kelly
Kaneshiro & Jim Baldwin
IULFC Alternates: Amy Cavanaugh & Brenda Burk
IULFC Faculty Review Board: Nancy Eckerman
Members of the IUPUI Library Faculty Executive Board
from the IUPUI Professional Schools are needed for the 2001/2002 Academic
Year. One representative respectively
is needed from the Dentistry, Law, & Medical Libraries. If you are interested, please contact Polly
Boruff-Jones.
Last modified:
May 24 2001 (RSH)