IUPUI Library Faculty
Meeting Minutes
September 18, 1996
The meeting was called to order at 9:20 am with Julie Fore presiding.

Attending: Brahmi, F., Browning, M., Eckerman, N., Fore, J., Goodwin, V., Harmon, J., Hay, S., Hehman, J., Hook, S., Humphrey, R., Johnting, W., Kaneshiro, K., Kleinschmidt, B., Lewis, D., London, S., Long, C., McDonald, D., Morgan, J., Moshfegh, M., Orme, B., Ralson, R., Richwine, P., Shin, J., Staum-Juniej, S., Stocker, R, Su, J., Tompkins, P., Wright, M., Yegerlehner, S. Guest: Suzanne Thorin

Meeting minutes from the April 17, 1996 Regular Meeting and the May 22, 1996 Special Meeting were approved.

ANNOUNCEMENTS

  1. IUPUI Library Faculty Web site: http://www.beaker.iupui.edu/libfac/
  2. University Libraries (UL) is phasing in a prototype of a new homepage in October. Please take a moment to look at the page http://andretti.iupui.edu/newlib.html and direct comments to Sharon Hay (shay@library.iupui.edu).
  3. Anyone interested in helping prepare a bibliography on breast cancer for a session at the annual meeting of the American Assocation of Law Libraries should contact Bruce Kleinschmidt at the Law Library.

DIRECTOR'S REPORTS

Dental Library: Sara announced that a planned extension to the Dental School Building will include significant support of library space. The design of the new space will allow the library to play an active role in problem based learning curriculum changes which are currently being implemented. The library is the focus of a special fundraising campaign. The newly appointed Dean Goldblatt is a returning Associate Dean who is a library supporter.

Law Library: The Board of Trustees interviewed the final three architect candidates this week.

Medical Library: Dana was pleased at the CHL support of a Medial Library proposal to pursue a Strategic Directions Proposal in the second round of grants. This proposal expands the current OVID full text electronic journal project (see http://www.medlib.iupui.edu/medweb) and is envisioned as a project supported by many parts of the campus.

University Library: Phillip reported that UL is pursuing an Indianapolis Foundation grant which also supports electronic science journals. The project presents the opportunity to place a greater emphasis on electronic journals, to create opportunities for interdisciplinary cooperation, and to study the range issues which will need to be addressed in electronic collection development. UL will be hiring a full time Development Officer to begin initiatives for external support of the UL. In addition, UL has been approached by the Athletic Department to participate in a fund raising effort which emphasizes the learning resources for a first rate institution. The classroom on the 1st level (1130) is technology equiped and when not used for some other purpose, may be available for external groups. Herron is celebrating it 90th and plans 2 celebrations. One will be a invitational luncheon with Kurt Vonnegut whose grandfather was the architect of the building.

COMMITTEE REPORTS

Bylaws Committee -- no report

IULFC Faculty Standards Committee
The Committee completed last year's projects and is waiting on a charge from IULFC.

IULFC Representative
IULFC is going to try to meet more often this year so that they more actively participate in the dicsussions of the various Committees. Dean Thorin agreed to be the Research Committee Liaison.

MARK YOUR CALENDAR: Librarians Day has been set for May 9, 1997 at Kokomo.

OLD BUSINESS

none

NEW BUSINESS

  1. The Nominating Committee was charged with finding a candate to fill out the position of IULFC Alternate. Alternate Chris Long became a regular member with the resignation of Barb Albee.
  2. SPECIAL STUDY GROUP. Last year, language about letters in dossiers was reviewed by the SSG, discussed by the IUPUI Library Faculty and forwarded to Dean Plater. This year the document includes a list questions for dossier reviewers to ask when reviewing faculty dossiers. The document was forwarded to the SSG with the request that they develop appropriate parallel language for librarians. The document was posted on the listserv and discussion indicated the need for some revisions. A revised edition will be made available. The final document will be forwarded to Dean Plater within the month.
  3. IUPUI LIBRARY FACULTY QUORUM. Last year this body had no quorum at 3 out of 5 meetings. The bylaws state that a quorum is half of the current membership numbers which means that we need 21-25 people present to obtain a quorum. The bylaws also prescribe that the meeting be held on the third Wednesday, but leave open the month and the time of the meeting. David Lewis made a motion, which was seconded by Vania Goodwin, to charge the bylaws committee. After some discussion regarding the possibility that of whether the problem was with the defiinition of quorum or with the meetings and whether we could assertain the cause without polling absent members, David Lewis amended his motion, which was seconded by Bill Orme. The motion: The Bylaws Committee is charged to review the standard for a quorum and the prescription for the meeting day, utilizing appropriate fact finding steps in the process, and to report back. Passed by voice vote.
  4. TASK FORCE ON SERVICE. Bill Orme indicated that the latest draft of the Task Force Report on Service will be discussed at the October 3, 1996 Faculty Council Meeting. The document still contains language that is in conflict with criteria outlined in the Library Faculty Handbook. Marie Wright, who is on the committee, indicated that the committee acknowledges some difficulties in creating a document for all constitutencies. Contact Julie Fore or Bill Orme for copies of the document (it may be distributed with the Faculty Council Agenda as well). Anyone who wishes is welcome to attend the meeting to make their concerns known. You may also contact one of the many librarians currently serving on faculty council: Jim Baldwin, Julie Fore, Sara Hook, Delores Hoyt, Nancy Eckerman, or Bill Orme.

GUEST SPEAKER

Suzanne Thorin, the new Dean of Libraries, spoke about her activites and observations in her short time here. She initially decided that she would not impose any direction until she had enough information to work with, so she established a schedule to see each library and meet with libarians, staff and other administrators as appropriate. She recognizes the quality of the libraries at Indiana University and is beginning to be able to see places where we can begin to do better. Communications and inter-departmental problem solving are some of the areas that need improvement. Ultimately, she hopes to establish a system which will allow her to be the catalyst in cooperative ventures.

In the question and answer period, we discussed the desire to have communication with others in the system who have similar responsibilities (counter-parts meetings), the lack of special interest groups which have not been established for the purpose of accomplishing a particular task, and the possibility of mini-librarians days for interchange and learning.

Respectfully submitted
Minde Browing
Secretary

Created:  21 September 1996
Last modified:  7 August 1999 (JDM)
Comments:  IUPUI Library Faculty Secretary <libfac@iupui.edu>

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