BYLAWS OF THE IUPUI LIBRARY FACULTY(Revised April 2007)PDF Edition |
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PREAMBLEBelieving in the missions and goals of the various schools on the IUPUI campus, the Library Faculty is dedicated to fulfilling the varied information needs of these schools by collecting, organizing and disseminating recorded knowledge in all of its forms, and to providing access to these resources by committed library service. The Library faculty accepts the responsibility for maintaining high standards of performance and for participating in the development of library services. NAMEI-1. The official name of this body shall be the IUPUI Library Faculty, hereinafter referred to as the Library Faculty. MEMBERSHIPII-1. The Library Faculty shall be composed of all persons located on the Indianapolis and Columbus campuses who have been appointed as librarians with the rank of Affiliate Librarian, Assistant Librarian, Associate Librarian or Librarian. The Library Faculty shall also include all persons on these campuses who have been appointed as librarians with adjunct, visiting, or part-time rank of Affiliate Librarian, Assistant Librarian, Associate Librarian, or Librarian. II-2. Library faculty members shall have the right to vote and the right to hold office. OFFICERSIII-1. The officers of the Library Faculty shall consist of the elected officers -- Chairperson, Vice-Chairperson /Chairperson Elect, and Secretary. III-2. An election of officers shall be held yearly and they shall serve one-year terms, with the exception of the Vice-Chairperson/Chairperson Elect who shall serve a two-year term. The Vice-Chairperson/Chairperson Elect shall assume the office of Chairperson in the second year of his/her term. III-3. It shall be the duty of the Chairperson, with the advice and consent of the other officers, to lead the Library Faculty in fulfilling the purposes stated in the Preamble, to appoint committees, to conduct the affairs of the Library Faculty, and to chair the meetings. III-4. It shall be the duty of the Vice-Chairperson /Chairperson Elect to act as Chairperson in the temporary absence of the Chairperson and to succeed to this office in the case of permanent absence or disability of the Chairperson. III-5. It shall be the duty of the Secretary to keep a record of the transactions of all meetings, to send all necessary notices, to take care of all necessary correspondence, and to render a report of any financial transaction. III-6. The Chairperson, with the consent of the Executive Board, shall have the power to appoint successors for the other officers if they are unable to serve their terms. III-7. In the event that the processes specified by the Bylaws cannot be adhered to, the Chairperson shall have the power to appoint temporary successors for committee members and for elected representatives to other bodies. These appointments shall become permanent when confirmed by the Executive Board. MEETINGSIV-1. The Library Faculty shall meet four times a year. IV-2. The officers shall meet at least one time prior to each of the Library Faculty meetings and at the call of the Chairperson. If, at the officers meeting, it is determined that there is no significant faculty business, the scheduled Library Faculty meeting may be canceled. Additional Library Faculty meetings may be called at the discretion of the Chairperson. IV-3. The last regular meeting of the academic year shall be known as the annual business meeting and shall be for the purpose of approving the slate of candidates, receiving reports of officers and committees, and for handling any other business that may arise. IV-4. All Library Faculty members shall be notified in advance of the purpose, time and place of all general meetings. IV-5. Thirty-three percent of the membership shall constitute a quorum. IV-6. Any question shall be voted on by a show of hands and be so ruled by a majority of members present. A vote by ballot can be ordered by a majority vote or by the Chairperson. ELECTIONSV-1. Elections shall be conducted by secret marked ballot and concluded by May 31. Electronic voting shall be permitted. Before election at the annual business meeting, additional nominations from the floor shall be permitted. In the event of a tie, the Nominating Committee shall conduct a run-off election by mail ballot or electronic ballot. V-2. Newly elected officers shall assume their duties on July 1. REPRESENTATIVES TO OTHER BODIESVI-1. The Library Faculty representatives to other bodies or committees shall be elected by the Library Faculty in accordance with procedures adopted by the Bylaws of the governing body to which the individual is to be elected. VI-2. In the absence of procedures of the governing body, the Nominating Committee shall prepare a slate of candidates for each position to be voted by secret ballot. The candidate receiving the greatest number of votes shall be the representative. The candidate receiving the second highest number of votes shall be the alternate. In the event of a tie, the Nominating committee shall conduct a run-off election by secret ballot. VI-4. The Library Faculty has one representative serving a two year term on the IUPUI Campus Wide Promotion and Tenure Committee. The representative shall be elected as part of the regular IUPUI Library Faculty Elections which are conducted during the last meeting of the term and the term of office shall begin on December 1st of that election year. The librarians' representative to the IUPUI Campus Wide Promotion and Tenure Committee shall be tenured, and to the extent practicable, should hold appointment at the rank of professor or librarian. The Nominating Committee should, whenever possible, seek candidates by alternating between the two library groups; the professional schools' (i.e. Dental, Law, Medicine) libraries and the University Libraries. The name of the elected representative shall be forwarded to the IUPUI Dean of the Faculties by the Chairperson of the IUPUI Library Faculty before November 1st (in the year of an election). If this elected representative is unable to complete his/her term, the Chairperson of the Library Faculty should notify the Nominating Committee to prepare a slate of qualified candidates for a special election. The special election should be held at the discretion of the Chairperson of the Nominating Committee of the Library Faculty. EXECUTIVE BOARDVII-1. The Executive board shall consist of the elected officers named in Article III of the Bylaws and the immediate past Chairperson. Each library, i.e. University, Medical, Dental, and Law, shall be represented on the Executive Board. In the event that the Executive Board, consisting of the elected officers and immediate past Chairperson, does not include a librarian from each one of these libraries, then each unrepresented library shall elect a librarian to serve as an additional member of the Executive Board. The name of this representative must be presented to the Chairperson at least one month prior to the first meeting of the academic year. VII-2. The Executive Board shall be the governing body of the Library Faculty. It shall conduct all business of the library Faculty not otherwise provided for.
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Created: 7 November 1996 (MCB) |