IUPUI LIBRARIANS PROMOTION AND TENURE COMMITTEE
ORGANIZATION AND
PROCEDURES
(Approved by the IUPUI Library Faculty, July 26, 2006)
1. NAME
The name of this committee is the IUPUI Librarians Promotion and Tenure Committee.
2. RESPONSIBILITIES
The primary responsibility of the committee is to review each dossier submitted to it through the promotion and tenure processes, including those submitted for third-year review.
Committee members do not serve as emissaries of their libraries or schools, though they provide valuable information about and contribute to the understanding of their areas. They are chosen for professional excellence, independence of judgment, and non-parochial outlook.
3. MEMBERSHIP
a. The committee is elected by the IUPUI Library Faculty. It is composed of five tenured, voting librarians.
b. The committee may recommend the replacement of a voting member who is, or expects to be, absent from two or more consecutive scheduled meetings of the committee.
4. TERM
OF APPOINTMENT
Voting
members of the committee serve for a two-year term, and may be elected to one
successive term. Election of the
committee will take place no later than June 1 each year, for service to begin
on July 1.
5. STRUCTURE
a. The voting membership of the committee is composed of two members from University Library, one member each from the Indiana University School of Medicine Libraries and the Indiana University School of Law – Indianapolis Ruth Lilly Law Library, and one member at large, with a total committee membership of five.
b. Directors/Deans of campus libraries are excluded from serving on the committee.
6. OFFICERS
a. The officers are a Chairperson, Vice Chairperson (Chairperson-elect) and a Secretary.
b. Annually, at its first meeting after July 1, the committee elects a Vice Chairperson and a Secretary. The Vice Chairperson will succeed to Chairperson on July 1, following election. The Vice Chairperson and Chairperson-elect should be rotated among representatives from the various libraries.
c. It is the duty of the Chairperson to call and preside at meetings of the committee. It is the duty of the Vice Chairperson to perform these duties in the absence of the Chairperson. The Vice Chairperson also serves as parliamentarian for the committee.
d. It is the duty of the Secretary to record the minutes of the committee and to perform such other duties as designated by the Chairperson.
7. COMMITTEE
MEETINGS
Rank, tenure, and third-year review deliberations and voting by the committee are open only to committee members.
8. COMMITTEE
PROCEDURES
a. Parliamentary authority is Robert’s Rules of Order (latest edition), except as otherwise specified.
b. Three voting members constitute a quorum.
c. All voting members, including the Chairperson, vote on recommendations related to tenure, rank, and, in third-year review cases, on successful progress towards tenure. Decisions on recommendations for tenure, rank, and third-year review require the concurrence of a majority of the voting membership, i.e., three members. Any recommendations may be reconsidered at the request of any member before the close of the voting sessions.
d. Members of the committee will excuse themselves from deliberations and voting on individual cases, if, in their judgment or the judgment of the committee, they cannot render an impartial judgment. Committee members abstain from voting on a candidate for whom they have cast a vote at an earlier level.
e. The committee examines and reviews only the dossier of each librarian under
consideration which contains all recommendations and relevant materials to be considered by the committee. The committee appraises each dossier relative to the approved criteria and prepares a detailed statement justifying its recommendations. The committee chairperson records the committee vote on the appropriate forms for each dossier and signs both the forms and the recommendation statements. The Chairperson serves as the contact between the committee and the candidate and may be asked to request from the candidate additional information, clarifications, etc.
f. Following the election of the committee, the Chairperson will furnish the faculty with a calendar including the deadlines for dossier materials. The committee may make exceptions for the inclusion of materials that are unavailable to the candidate by the announced deadline, such as important letters of recommendation or publications.
g. In the case of a negative tenure recommendation, the Chairperson will, within five working days after the committee completes it deliberations, give written notification with useful feedback and offer the opportunity for the candidate to submit additional material. The candidate must respond within five working days from receipt of notification to the Chairperson. The promotion and tenure committee will reconvene to reconsider the dossier.
When a negative committee recommendation is made on a promotion and/or early tenure case, the committee will, within five working days after the committee completes its deliberations, give written notification with useful feedback. At this point the candidate may (1) withdraw the dossier from the process, (2) add material to the dossier, or (3) allow the dossier to proceed through the process. If the candidate elects option 2, the additional material should be submitted within five working days from receipt of notification to the Chairperson. The promotion and tenure committee will reconvene to reconsider the dossier.
When a negative third-year review recommendation is made by the committee, the committee will, within five working days after the committee completes its deliberations, give written notification with useful feedback. The committee will then require the candidate to submit subsequent annual reviews to the committee for review and feedback each year prior to submittal of the tenure dossier.
h. The committee members treat as confidential all information acquired and/or discussed during the promotion, tenure, and third-year review processes.
Primary Peer Review
Committee
Team Leader
Chair, IUPUI Librarians
Promotion and Tenure Committee
Dean of
University Library, IUPUI
IUPUI Campus Promotion
and Tenure Committee
Dean of Faculties IUPUI
Vice President/Chancellor IUPUI
Office of the President
Board of Trustees
DOSSIER ROUTING
SCHOOLS OF DENTISTRY,
LAW, MEDICINE at IUPUI
Primary Peer Review
Committee
Library Director
Chair, IUPUI
Librarians
Promotion and Tenure Committee
Dean of the
IUPUI Promotion
and Tenure Committee
Dean of Faculties, IUPUI
Vice President/Chancellor, IUPUI
Office of the President
Board of Trustees