Financial Aid : IUPUI

Satisfactory Academic Progress (SAP)

IUPUI and IUPUC students must maintain satisfactory academic progress (SAP) in an eligible degree or certificate program to be eligible for financial aid. Federal regulations require that your entire IU record be reviewed for SAP, including semesters in which you did not receive financial aid.

SAP Requirements

In order to be eligible for financial aid at IUPUI or IUPUC, you must meet all of the requirements listed below:

Cumulative IU Grade Point Average (GPA)

Undergraduate students must maintain a minimum 2.0 cumulative IU GPA
Graduate students must maintain a minimum 3.0 cumulative IU GPA

It is important to note that transfer hours outside of the IU system do not count towards your cumulative IU GPA.

Exception: Courses from Purdue are used in the calculation of your cumulative IU GPA if you are enrolled in a Purdue degree program.

Completion Rate

You must complete a minimum of 75% or higher of your attempted GPA hours. The calculation used to determine your completion rate is:

Total Hours Successfully Completed	= Completion Rate
Total Hours Attempted

Hours successfully completed include those with grades of A, B, C, D, P, R, and S. Unsuccessful completion (included in total hours attempted in the formula above) includes grades of F, X, I, and W. Transfer hours are counted as both attempted and completed.

If your completion rate is below 75%, our office will check to see if you will be able to complete your degree requirements within 150% of the published length of the academic program.

Maximum Degree Completion Time Frame of 150%

You must complete your degree requirements within 150% of the published semester hour length of the academic program. We are required to select students at the point in time we determine they may not be able to meet the 150% requirement. Therefore, we begin to select students when they have attempted the following:

Certificate Degree - more than 30 hours attempted
Associate Degree - more than 80 hours attempted
Bachelor's Degree - more than 150 hours attempted
Master's Degree - more than 60 hours attempted
Doctoral Degree - more than 120 hours attempted

GPA Hours

The following are included in the SAP calculation:

Total Hours Earned = all course work with a grade of A, B, C, D, P, R or S.

Total Hours Attempted = Total Hours Earned PLUS all course work with a grade of W, F, FX, DX, CX, BX, and I

GPA Hours also include:

Hours accepted for transfer
Repeated coursework
Coursework in which a student is granted academic forgiveness
Consortium coursework
Courses that are noncredit remedial and enrichment
English as a Second Language courses
Coursework completed in the Passport Program between IUPUI and Ivy Tech Community College of Central Indiana

Audited courses are not included in the SAP calculation.

Financial Aid for Repeated Coursework

Recent federal regulations change the way enrollment status is determined for students who are repeating coursework in which they previously received a letter grade of D- or higher. An institution may pay a student one time for retaking previously-passed coursework. To determine a student’s enrollment status (full-time vs. part-time), the school may not include more than one repetition of a previously passed course.

Example: Two years ago, Sam enrolled in a 3-hour Applied Mathematics course and received a grade of D-. Sam took the same course again last year and received a grade of C-. His major requires that he pass the class with a C or better, so Sam decides to take the course again this semester. Sam is enrolled in 9 hours of other coursework plus the Applied Math class, for a total of 12 hours. The 3 hours of that class are NOT included in determining Sam’s enrollment status for the current semester because it is the 2nd time he is repeating a class in which he previously received a “passing” grade. Sam would be paid financial aid as a part-time student because he is enrolled in 12 hours minus the 3 hours of the course he’s repeating for the second time, which do not count. For financial aid purposes, Sam is enrolled in 9 eligible hours.

SAP Monitoring

The IUPUI Office of Student Financial Services reviews each undergraduate and graduate financial aid applicant for SAP on an annual basis. This evaluation begins after spring semester grades have been posted in May and must be completed before financial aid can be awarded. After you submit the Free Application for Federal Student Aid (FAFSA) to IUPUI/IUPUC, you are evaluated to determine if you meet the standards for SAP. If you do not submit the FAFSA but apply for a private or Federal PLUS loan, you will also be evaluated for SAP.

The Schools of Dentistry, Law, and Medicine monitor SAP on an annual basis for professional students in their programs. This evaluation is completed prior to any awarding of financial aid.

Financial Aid Suspension

You must meet all the SAP requirements listed above to be eligible to receive financial aid. If you do not meet the requirements, you will be notified via your IUPUI/IUPUC email account and an item will appear on your OneStart "To Do List". You will see multiple items on your "To Do List" if there are multiple SAP requirements that you do not meet.

Reinstatement of Financial Aid Eligibility

You may reinstate your financial aid eligibility in two ways:

Successfully complete coursework that improves your IU cumulative GPA and/or completion rate to meet the SAP standards. As noted earlier, you are evaluated on an annual basis. However, you may request a SAP review at the end of any semester of enrollment. Note: students who are at or near the maximum timeframe cannot improve their status by continuing to take classes.
Appeal to the Office of Student Financial Services SAP committee. Information on how to submit an appeal is included in the email notification you will receive if you do not meet the SAP standards. The SAP Appeal form can be found at http://www.iupui.edu/~finaid/forms/sap/sapforms.html. You will need to set up an appointment with your academic advisor in order to develop an academic plan for the upcoming academic year that will enable you to meet the SAP standards. Note: Students selected ONLY for completion rate are not required to meet with an academic advisor.

In addition to completing the appeal form, you are required to provide the following:

Typed personal statement explaining:
- Extenuating circumstances that led to your not meeting the standards, and
- What actions you are taking to ensure future academic progress
Documentation to support your extenuating circumstance(s)
- Examples of extenuating circumstances include (but are not limited to):
  - A period of illness or injury,
  - Death of a family member,
  - Family difficulties (illness or divorce),
  - Military service.
A copy of your unofficial transcript from OneStart at https://onestart.iu.edu

SAP Appeal Deadlines

You should submit the appeal and required documentation by:

August 1, 2011 for Fall Semester 2011 aid,
December 19, 2011 for Spring Semester 2012 aid, and
April 13, 2012 for Summer 2012 aid.

SAP Appeal Reviews

The Office of Student Financial Services SAP committee will review your appeal within fifteen business days of receiving your completed appeal form and required documentation. Decisions are made after a careful evaluation of your unique circumstances, Federal Title IV regulations, and the IUPUI guidelines. You will be notified of the committee's decision via your IUPUI/IUPUC email account. During this time, you are responsible for any tuition and fees (including late fees) that are charged to your account.

Submitting an appeal does not guarantee approval or aid eligibility.

If your SAP appeal is not approved, please refer to the section “Reinstatement of Financial Aid Eligibility” under #1. Should you increase your GPA or completion rate to meet the minimum SAP standards, please contact our office. Financial aid can be reinstated for any subsequent term after SAP has been met.