Indiana University Purdue University Indianapolis
Faculty Council Minutes: May 6, 1999
Dental School Building, Room 115: 3:30 - 5:30 p.m.
Attendance Record and Original Agenda follow Adjournment as Attachments.
Agenda Item I: Call to Order: Paul Galanti (IUPUI Faculty Vice-President)! Galanti called the meeting to order at 3:34 and moved directly to the election (Item VI) because some members had to leave early for a retirement reception.
Agenda Item VI: Election of Executive and Nominating Committees (slates emailed in advance) -- Ballots Distributed at Meeting: Karen West or Harriet Wilkins (Nominating Committee Chairs). A quorum of 53 was needed; 55 were counted. The coordinator and Pfile assisted Wilkins in distributing the ballots. The results were later reported. 55 ballots were cast. Elected to the Executive Committee for the two-year term July 1, 1999 through June 30, 2001, were Naomi Fineberg, Gerald Powers, Martin Spechler, and Charlie Yokomoto. Elected to the Nominating Committee for the two-year term July 1, 1999 through June 30, 2001, were Bart Ng, Carl Rothe, and Kathleen Warfel. Warfel will chair the committee July 1, 2000 through June 30, 2001. Wilkins moved with Mannheimer's second that the ballots be destroyed and the tally sheet kept in the Faculty Council Office. Motion carried.
Agenda Item II: Approval of Minutes for April 1, 1999 (on web at "http://www.iupui.edu/~fcouncil/minutes/fc990401html.htm"). J. Keck moved with Mary Fisher's second that the minutes of April 1, 1999 be approved. Motion carried.
Agenda Item III: Chancellor's Report: Gerald Bepko (IUPUI Chancellor & IU Vice-President). Bepko began by introducing Valerie Eickmeier, Interim Dean of the Herron School of Art, and inviting to her give an update on the activities of the Campus Arts Committee which she chairs. Eickmeier reported that the first task of the committee was to draft an art policy for only the IUPUI campus, but the task soon expanded to include all campuses. The policy essentially states that all campuses will have arts committees to maintain specifications on how to proceed with art at their individual campus. The first idea of the plan states that a sculpture can be temporarily sited at a campus for up to a year without Trustee approval. The second idea of the plan concerns the determination of public spaces within the schools and how to site artwork for those spaces. So far, $10,000 has been raised to initiate this plan. Separate subcommittees will engage in fundraising, orchestrate the sculptures, and work with deans to identify the proper artworks for the various public spaces in the schools. The committee will also serve to look at gifts of artwork and if they are in alignment with IU's aims, decide whether to accept them. The committee is also involved with a restoration project. Anna Melodia (Campus Interrelations Office) and Jerry Stuff (University Architect's Office) have submitted a grant proposal to restore the Eve statue to the walled gardens (north of Ball Residence), but there has been no word yet on its approval. Last, with the art on sculpture walk, IUPUI has collaborated with the White River State Park and in two weeks an artwork will be sited on the Washington Street pedestrian bridge.
Bepko commented that the work of the Campus Arts Committee and the move of the Herron School of Art to the campus will have an extraordinary impact on the campus over the next several years, and he hoped that all would observe this and join in to make a decade of the arts that will celebrate the visual and aesthetic dimensions of life in the university community.
Bepko also distributed four memos summarizing the completed 1998/99 administrative reviews of Trudy Banta (Vice-Chancellor for Planning and Institutional Improvement), Angela McBride (Nursing School Dean), Norman Lefstein (Law School Dean), and Mark Grove (Registrar and Leader of IUPUI's Student Service Effort). Over the summer the administration will work with the Executive Committee to determine whom to review during the 1999/00 academic year. When completed the report will be posted to the FC members.
The Indiana state legislature adjourned last Thursday, except for a special one-day session in June, but it is unlikely they will take up any budget matters that involve the university. We hope there is no tampering with the results of the legislative session because they were on balance good for the university. Generally, they were in keeping with the income of the state and the surpluses that have built up and that has been the subject of so much commentary in the news media. On the operating side, the budgets were built on the assumption that there would be a 4% increase in total compensation and a 2% increase for all other categories of the budget, resulting in the expectation of a total increase in the budget in the 3.6% range. However, more was added to the university budgets: .5% of the base (or 1/2 of 1%) is being added for technology. There is also an additional 2.3% of the total university base provided for technology in cash for this biennium to be administered by the Indiana State Budget Agency and ICHE (Indiana Commission for Higher Education) in accordance with some formulas they are developing. We hope that the laws of thermodynamics which are applicable in so many other state government situations will not operate in this case. As you know, one law states that whenever heat is transferred a little is lost, but we hope we won't lose any of this funding when it is transferred to us from the state through the budget agency and the commission. All in all, on the operating side, those are good results, given the less than 2% inflation rate. We will have some limited flexibility, with a total increase in appropriation of about 6% for the first year and 3.6% for the second. There will also be income and an increase in income coming from tuition and other income, so we should have a reasonable year making budgets in the academic units. Tuition for undergraduate students at IUPUI will be set about 3.5% higher. Other tuitions will be about the same except for some professional schools which will be higher due to a special arrangement. In addition to the base increases for operating purposes there were also some other extraordinary events this year. The 21st Century Research and Technology Fund is a direct reflection of the emphasis made by President Myles Brand and Dean Robert Holden among others who made the case that higher education needs to be directly linked to economic development which in the case of Indiana surely includes the health industry, or to health, wellness, longevity, and the quality of life, and to the products and services that will help people live longer and feel better. From Eli Lilly to Guidant to Roche to hundreds of small companies to health care providers to hospitals big and small -- all are going to be expanding their activities, and as the rest of the world starts to catch up with us in terms of these features of life, our products and services are going to be in great demand all the world around. Indiana needs to be conscious of this and position itself for the future by making strategic investments. The most notable of these investments is the 21st Century Research and Technology Fund which we have been calling the Biomedical Research Initiative. In terms of its functional operation, it will primarily consist of medical research. The manner of its administration will favor and focus on the health industry. It is being established so that it will be available to the universities (primarily IU and primarily the Indianapolis campus) to help strengthen our infrastructure and our capacity to compete successfully for the expanding base of National Institutes of Health funding. This is an extremely important strategic investment for the state. There will be $25 million a year for the next two years and we think it will also be continued after that. $50 million is not bad as a pool of funding to increase our capacity to successfully compete. In turn, we hope this results in more federal research money coming into Indiana, and that this leads to more of the critical mass and magnet that is needed to attract people here and thus strengthen the health industry in Indiana.
In addition to that, because of the strong case made for the health industry, the Indiana state legislature did not just take the university's priorities in the order they were presented, but because of State Senator Lawrence Borst's bills in particular, appropriated another $50 million, including $20 million for upgrading the three regional medical centers located at South Bend, Gary, and Terre Haute, and $30 million for the second phase of the Van Nuys Medical Science Building and the Barnhill Mall, creating a structure suitable for 21st century medical education. That's another $50 million directed towards this health industry emphasis to make us competitive.
With the Indiana state legislature, we put an emphasis on information technology, especially on IUPUI and IU becoming the center of the new growing technology fields. We noted the proposed new School of Informatics, which we'll discuss later today, the New Media Programs which we have developed over the last couple of years, and the location of Internet2 and TransPac on this campus. We made a big push for funding for the new communications / technology complex which will house the University Information Technology Services Offices as well as the infrastructure for Internet2 and TransPac, but which was also envisioned to house the classrooms and academic programs now at the Mary Cable Building. IU advocated for the whole project and it was presented as one item in its first version to the legislative house but they came back saying they could fund only one-half of it, the Mary Cable part and not the technology part (UITS and Internet2 and TransPac). The governor expressed concern because the state has already put up a good deal of money for the information technology part, and asked that the project be flip-flopped, so in the version that went to the legislative senate the request was only for the technology part and the Mary Cable part was dropped. President Brand wanted the whole project funded at the same time because it would be awkward to build the two parts of the same project at different times, and also because there was an urgent need to replace the Mary Cable Building. The governor committed to trying to pull it off. The legislature only passed the senate version which funds the technology part but not the Mary Cable part. This was our one disappointment in a year where IU and especially IUPUI did better than at any other time in memory. The only drawback is that funds to replace the Mary Cable Building were not included, but President Brand said we will launch an effort during the short session of 2000 if the budget is open to include the rest of the project. It is unclear how we will build the one building and not the other. We may have to return to the drawing board. All in all though we received very good news from the general assembly.
We had three groundbreakings, as we announced at the last meeting, starting with the new Herron ceramics facility on Stadium Drive, and then the new child care center, and then the new law school. Construction of the new law school will begin in a few weeks, and shortly after that, the new child care center. The construction of the ceramics facility has already begun. If we're lucky, Mannheimer will review it in the Star Newspaper.
We were asked to give a thumbnail on some of the other projects on campus like housing, the new campus or student center, and the child care facility. Vice-Chancellor Bob Martin will address these.
Martin reported that construction documents for the child care facility are being finalized and bids will occur in June. After one is accepted construction will begin with an anticipated opening of the Fall semester of 2000. The program statement for the student center is winding down and being reviewed by student groups and the administration. The document will then be finalized and sent to the Stern architectural firm which was selected a year ago. The trustees have asked for another feasibility study for housing. The study has been initiated and will include input from a student survey due tomorrow (May 7) as well as marketplace considerations. By the end of May we expect that a positive recommendation to go forward with the housing project (put together by Anderson Inc. out of Washington DC) will be made to IUPUI and then to the Chancellor and then to the Trustees. Also, activity on the new law school building has begun.
Galanti requested that Martin go ahead with agenda item XI, "New Snow Emergency Procedures Implemented, & Report on Capital Improvements." Martin reported that with the work of Mark Grove and the Registrar Office a call-in line is now working, with one pre-recorded message for the day and another for the evening as to closings. An internal notification plan has also been improved and will be tested this summer as part of the preparation for Y2K. Most significant though is the one number that students or faculty can call to find out if anything is closed.
After some discussion on the need for better campus signage, especially for the Nursing School, Baldwin suggested that it be campus policy that every entrance to every building have a sign posted that names the building and gives the two-letter designation that the maps use. This would especially aid walkers at the beginning of the school year. The suggestion received applause and Chancellor Bepko endorsed it as a good idea to which to return at the first FC meeting for the Fall semester (1999).
Chancellor Bepko then ended his report with two final items. Generating applause, Bepko announced that ICHE (Indiana Commission for Higher Education) had changed its number of higher education "tiers" from three to four and then from four to zero. Never say never but it appears ICHE will never broach this way of tiers again. If there is to be anything of that sort it will be through altering the campus mission in general. Stan Jones in particular (of ICHE) said to the Campus Board of Advisors (chaired by Bob McKinney) that the mission and vision of IUPUI to be one of the nation's great urban campuses needs to be taken and worked with instead, so as to rally everyone to achieve that vision for the city and the state. So we hope we've heard the last of the tiers.
Last, Bepko noted that the Consultant, Grenzebach Glier & Associates, out of Chicago, has reported in its feasibility study for the Campaign for IUPUI that everything was positive and encouraging except that we ought to be more conservative for the first campus-wide campaign and adjust our original $275 million by aiming at only $125 million for the School of Medicine and $75 million for the other schools, during the quiet phase of the campaign. The report generally was very positive and claimed that the future of the state of Indiana will depend on the future of the Indianapolis region which will in turn depend on the future of IUPUI. The campus and the community are now ready after thirty years so its time to launch this campaign and blow the roof off this $200 million goal (as we have with other campaigns) and thus solidify our position as one of the increasingly more important institutions of higher education in the state.
One more last thing: before moving on to the president's report (and after the laughter died down), Bepko promised Keffer and some others that they would receive their promised extra-large Jaguar t-shirts, after she pointed out that at the first meeting of the 1998/99 academic year (the only one she had to miss) the t-shirts were distributed to everyone there and the promise was made to bring more for those not then present, and after she pointed out that she had faithfully attended every meeting since then in hopes of receiving one, and after she pointed out that this was her final meeting after four years of dedicated service. Thanks to Bob Martin, the t-shirts were made available at the end of the meeting, and J. Keck also took some to the Nursing retirement reception for those like Keffer who had to leave early.
Agenda Item IV: President's Report: Rebecca Porter (IUPUI Faculty President & UFC Co-Secretary). Porter started off her final report for the academic year by looking back at what the FC has been able to accomplish in the past academic year. Since the August 1998 meeting, the Disruptive Student Conduct Policy was adopted, as was the Policy on Transfer, Merger, Reorganization, Reduction, and Elimination of Academic Programs. The proposed Policy on Regularizing and Improving the Employment of Non-tenure Track Faculty was sent back to committee. The proposal for a new School of Informatics was considered and will be voted on later today. Revisions in the IUPUI Faculty and Librarian Review and Enhancement Policy, and the Dismissal Policy, were considered and will be voted on for adoption later today. Revisions in the processes involved in dealing with campus closings due to snow were requested, and you earlier heard the outcome of that request. Activities affecting our campus were monitored, and with the Chancellor's "State of the Campus Address," the good that is IUPUI was celebrated. Thanks to everyone for their demonstration of the best qualities of university citizenship through your service on the council and on committees, with a special thank-you to the committee chairs and to the members of the executive committee for all their work, and with a very special thank-you to the members of the council who are now completing their term of service with this last meeting. [They were asked to stand and receive applause of appreciation.]
Porter reported that she, Chancellor Bepko, and Executive Vice-Chancellor Plater met with the Board of Trustees committee that is reviewing dismissal policies from each of the campuses. There are still some concerns with wording and some conceptual problems with our policy for dismissal for incompetence. We will address those concerns over the summer and anticipate that we will return to the council for some action in the fall. President Brand's review will be discussed tomorrow (May 7) at the Board of Trustees meeting. The newspapers will be there so you might check out what they report this weekend.
Finally, Porter told everyone she hoped they would enjoy their break away from council meetings and that she looked forward to seeing them at the first meeting for the fall semester (September 2).
Agenda Item V: President's Annual Summary Report on Review Boards and Mediation -- Rebecca Porter. President Porter explained that Bylaw Article IV.F.9 of the Constitution calls for the president to report a summary at the May Faculty Council meeting of the information on the activities of the Boards of Review and the Mediation Committee for the past academic year, including the number received of requests for review, the number of cases and the types of grievances assigned, the findings and recommendations, and the extent to which those recommendations were sustained by administrative action. She reported that at the time of this report last May (1998), one Board of Review case was in progress, and that the Executive Committee had received six written requests for review of administrative actions during this academic year. One case was assigned to the Mediation Committee and five cases were assigned to review boards. All review boards had completed their work at that time. Of the seven total cases, in one case the nature of the grievance dealt with promotion, in four others with tenure, in one with work conditions, and in one with salary adjustment. Regarding case resolutions, one case was withdrawn prior to the hearing, the review board found some of the contentions meritorious in one case but the grievant resigned before any actions could be taken, the review boards upheld the administrative action in four of the cases, and one case remains in process. In those cases in which recommendations were made the Chancellor acted in concert with the recommendations.
Agenda Item VII: Proposal for School of Informatics -- Darrel Bailey (New Media), Mike Dunn (IUB), Jim Baldwin (Academic Affairs Chair), and Rich Pfile (Budgetary Affairs Chair) (full proposal on web at "http://informatics.indiana.edu/proposal.html."). [DISCUSSION AND VOTE ITEM: 20 Minutes]. On behalf of the IUPUI Faculty Council Executive Committee, Porter moved that the following proposal for the School of Informatics be endorsed by the IUPUI Faculty Council.
"Acting on the recommendations of the Budgetary Affairs Committee and the Academic Affairs Committee, the IUPUI Faculty council endorses the formation of the Indiana University School of Informatics to be co-located at IUPUI and IUB, subject to the following conditions: 1) courses and degrees (including those currently pending) shall be reviewed and approved by the established process on each campus where the courses or degrees are to be offered; 2) site-specific approval for IUPUI shall be sought from ICHE (Indiana Commission for Higher Education) for all degrees offered in whole or in part at IUPUI so that such degrees will be awarded and recorded on this IUPUI campus; 3) proposals for new degrees shall contain information analyzing the marketability of the new graduates; 4) any new state-allocated or university-level allocated resources for the School of Informatics shall be distributed equitably between IUPUI and IUB; 5) income from student fees, grants, contracts, professional service, or other school activities, shall remain on the campus where the activity takes place except that established procedures for sharing income through distance learning and cross-campus research will be encouraged; 6) faculty appointed solely to the School of Informatics shall be approved in accord with campus procedures on the campus of their primary appointment; and 7) a formal assessment of the School shall be completed before the end of the seventh year (i.e., spring of 2006) in accord with established program review criteria with an interim assessment of progress toward meeting the proposed purpose and objectives of the School completed at the end of the third year. The results of each assessment shall be made available to the IUPUI and IUB Faculty Councils."
Darrell Bailey, Director of the New Media Program, and Associate Director of the proposed School of Informatics, opened the discussion by pointing out that the proposal was brought before the FC at its previous meeting (April 1), had been brought before the IUB Faculty Council, and that several other groups and committees had dealt with it. He then spoke to the issue of whether Informatics has usurped New Media. Bailey pointed out that net gains have been made that New Media alone would not have brought about, e.g., several bachelor's and master's degrees have been added, many health and information technology concerns have increased, and through input from Riegenstrief, Allied Health, Nursing, Engineering & Technology, Science, Liberal Arts, and Herron Design, the possibilities Informatics offers have expanded. Also, possibilities of partnerships with the private sector have opened up with regard to the issue of replacing the Mary Cable Building with a technology/classroom building.
Mike Dunn, Director of the Informatics Office, added that prospects for external funding are high, commented that the proposal from FE is friendly, even though technical, and ensured the group that they could count on the equitable distribution mentioned in the fourth condition. Spechler raised the issue of the number of students for the new school with regard to IUB and IUPUI, and whether the income generated would remain at IUPUI. Dunn thinks the numbers will be close and pointed out that the income is already remaining with IUPUI. Dunn added one last word. An advisory group of about 58 people from both IUB and IUPUI (out of computer science, electrical engineering, library and information science, telecommunications, et. al.) unanimously approved the proposal at its last meeting.
Pfile, Budgetary Affairs Chair, added that the school will likely add students to the campus, and that much of its infrastructure is already here. So, either the students will generate tuition, or if not, it will have little impact.
Baldwin, Academic Affairs Chair, said his committee was impressed with the number of academic hurdles this proposal has already jumped, and added that Bailey had already addressed most of their concerns at one of their meetings. He did however point to one possible major problem emerging in the future between IUB and IUPUI due to the center of the school's administration being located at IUB while the school's center of gravity will be at IUPUI. As a final note he pointed out that this will be the 23rd degree-granting school at IUPUI.
Spechler raised some questions regarding the emphasis on undergraduate and graduate students with regard to IUB and IUPUI. He asked if IUB would handle the undergraduate end primarily leaving IUPUI the graduate? Dunn replied that both will emphasize the undergraduate degrees for now, but that as the interest in the graduate degrees takes off, IUB will likely concentrate on the masters in human/computer interaction and chemical informatics with IUPUI concentrating on the masters in health and bio informatics. The proposal currently calls for no Ph.D. to be offered. Bailey pointed out that there will be 143 New Media undergraduate students and 53 graduate students in the fall. He noted that President Brand's original charge called for the development of an undergraduate program at IUB only, but that it has already far outgrown that charge, and that the proposal before the FC offers many opportunities.
Schmenner asked where the funds are coming from and what it will cost. Dunn replied that the intent will be to request legislative funding, but that one million from the Strategic Directions Initiative will get them through 2001 until the legislative funding can take over. It remains a question whether enrollment alone can make it go. Schmenner asked if the school would be a black hole with regard to funds? Dunn replied that a pro-forma indicated the income would be greater than the expenses at both campuses. Rogers asked if this would be due to schools transferring funds to Informatics and so showing only a zero sum gain? Dunn replied that 90% of the funds will come from new enrollments. Wilson (Slocum alternate) commented that the new school will only help enrollment and presented as evidence the fact that having the New Media program at IUPUI has only helped increase Computer Science enrollments.
Russell requested a response to the rumor he has heard circulate among agitated faculty at Liberal Arts, namely that the original plan called for the school to be centered at IUPUI with all funds and monies staying here, but that President Brand personally intervened and stole the school. Others present confirmed the circulation of the story. Chancellor Bepko responded that President Brand has provided leadership which we should applaud. His effort in no way intended to diminish our capacity at IUPUI, and as Darrel Bailey has pointed out, will in fact make us better and has now made the school's potential much greater than it would have been. It is important that we embrace with enthusiasm the opportunities that multicampus schools offer. The future of higher education will involve more and more multicampus substantive intellectually-grounded activity, not getting together as an adjunct to our academic work, but really heavyweight intellectual activity between campuses. We are on the cutting edge here, not only with New Media and Informatics but in a lot of other ways between Bloomington and Indianapolis. In this corridor that also extends to Lafayette and which we've talked about for years, we can find some of the most interesting long-term opportunities for creating academic and research programs and also some of the most exciting opportunities to be found anywhere in the country. We need to keep this in mind as a foundation for thinking about New Media and Informatics. Finally, Darrel Bailey and Michael Dunn are exemplars of the kinds of faculty leaders for these kinds of programs. Darrel has done extraordinary things for this community and is well known also in Bloomington. Michael Dunn is not as well known here but his work with Informatics here has shown him to be a fine colleague, a skillful leader, and a person sensitive to the concerns here expressed. So, the rumor is not well-founded. We should not be worried but should look at the facts as they develop and the assurances that are promised. This is really an exciting opportunity for everyone.
Galanti called for the FC to proceed with the motion before it. No second was necessary since the motion came from the Executive Committee, so he called the question. There were only three "nays" so the proposal was endorsed.
Agenda Item VIII: "Proposed Revision May 1999 ("Faculty Review and Enhancement" & "Dismissal Procedures for Tenured Faculty and Librarians") -- Karen Gable (Faculty Affairs Chair) & Rebecca Porter (Executive Committee Chair) (first presented at FC990401) (emailed earlier and on web at http://www.iupui.edu/~fcouncil/documents/proposedrevisionsfc990401html.html [DISCUSSION AND VOTE ITEM: 20 Minutes]. On behalf of the Executive Committee, Porter moved that the FC adopt the proposed revisions in the "IUPUI Faculty and Librarian Review and Enhancement" policy and the "IUPUI Dismissal Procedures for Tenured Faculty and Librarians" policy, as specified in the document labeled "Proposed Revisions May 1999" and attached to the agenda for this meeting. Kennedy seconded the motion.
Gable (Faculty Affairs Chair) reported that the Faculty Affairs Committee approved the proposed revisions, but with the following stipulations included in a letter to Dean Plater on May 3rd: "At the April 23 meeting of the IUPUI Faculty Affairs Committee, the action was taken to approve the proposed revision of the IUPUI Faculty and Librarian Review and Enhancement document. The action will be reported at the next IUPUI Faculty Council meeting. This letter expresses our concerns about several aspects of the implementation of the new policy. The Faculty Affairs Committee directed me to identify the three remaining areas of concern that should be considered for further clarification, consideration, or possible revision. 1) A major concern is that the review process initiated at the school level should reflect at least two consecutive annual reviews representing at least two years work to indicate performance as unsatisfactory. Although it is generally interpreted that two consecutive annual reviews would represent at least two full years of work, the possibility exists that the review period could in reality reflect only a segment of a year rather than an entire year. 2) The Faculty Affairs Committee also expressed concern that faculty members, at the time the revised document is disseminated, should once again be made aware of the existing accessibility to the faculty grievance process, i.e., the Board of Review for addressing specific instances of perceived inappropriate post-tenure review procedures. 3) The Faculty Affairs Committee recommends that it actively participate in identifying criteria for the evaluation of school policies related to the Review and Enhancement document, and in assessing IUPUI and school policies related to the proposed document. The committee thanks you for your attention to these concerns as the document becomes operational."
Spechler, while recognizing the good work put into this document by many persons such as Bill Plater and Sara Hook, nevertheless opposed it for two reasons: it weakens tenure and is unnecessary. He urged that it be tabled until matters could be rectified. He lead the FC through the most objectionable parts of the document on pages 4.8, 4.11, and 4.13. Thus, he contended the possibility exists that a tenured faculty member can be found incompetent and dismissed because their performance is unsatisfactory to the extent that it demonstrates being incapacitated. That weakens tenure significantly. Against this it can be argued that this represents only a small window and that safeguards have also been established. But the window at some schools is getting larger, and deans are specifying grounds on which a unsatisfactory tenured faculty member can be dismissed. Secondly, it is unnecessary. We passed a policy on post-tenure review which stated that a person could be terminated only for violating the commonly understood rules of professional conduct and not for unsatisfactory performance of one's duties as a teacher or researcher. The UFC policy, which has been approved by the Trustees as well as the UFC, is quite sufficient. We could just simply tell the schools to proceed as their judgment indicates but within the guidelines approved by the UFC and Trustees. The UFC document had substantial impact from the IUPUI representatives and is a true statewide university document and not simply a IUB document. We can embrace it and bypass this.
Porter responded that the UFC document mandates that each campus shall develop procedures to review, remediate, and sanction faculty conduct. We can not simply rest with the UFC document. Our campus must adopt specific procedures to implement this process. We can have a difference of opinion on whether this document weakens tenure or not -- I think it does not -- but we can not go back to the Trustees without our procedures. Trustee Richardson has just called for each campus to send him their campus-specific procedures, so even if we don't approve these, we will still need others. Fisher commented that tenure that protects those who are incompetent weakens tenure more than having this small window. The legislature can do away with tenure, but if we keep our house in order that won't have to happen. J. Keck commented that this document would have served extremely well in two cases she was involved in where tenure was the issue. Vessely commented that this document would also more importantly have served those people who were being reviewed. Webb called for the question. There was only one "nay" so the proposed revisions were approved. Mannheimer commented that the issue was more than heated throughout the year in the Faculty Affairs Committee, but that the Chair, Karen Gable, handled matters very well and deserved to be congratulated. [Applause]
Agenda Item IX: Annual Report on University College -- Scott Evenbeck (Dean) [INFORMATION ITEM: 15 Minutes]. Evenbeck distributed a supplementary handout to accompany the University College Update (May 6, 1999) which was attached to the agenda. The FC approved the formation of University College (UC) two years ago. At the last May FC meeting (1998) he reported on the planning year. UC began in earnest the fall semester of 1998. Using an overhead, Evenbeck displayed the UC mission and the 35 founding faculty. The mission statement reads: "UC is the academic unit at IUPUI which provides a common gateway to the academic programs available to entering students. UC coordinates existing university resources and develops new initiatives to promote academic excellence and enhance student persistence. It provides a setting where faculty, staff, and students share in the responsibility for making IUPUI a supportive and challenging environment for learning." The 35 founding faculty are: Sarah Baker, Andrew Barth, Robert Bringle, David Burr, Joe Christian, Jeremy Dunning, LaForrest Garner, Cliff Goodwin, Linda Haas, Sharon Hamilton, Barbara Jackson, William Kulsrud, Raima Larter, N. Douglas Lees, Monroe Little, Ann Lowenkron, David Malik, Debra Mesch, Alan Mikesky, Theodore Mullen, Bart Ng, Richard Emery Nickolson, Gregor Novak, Obioma Nnaemeka, John O'Loughlin, William Orme, David Papke, Michael Parsons, Rebecca Porter, Irene Queiro-Tajalli, Stanley Sunderwirth, Rosalie Vermette, Richard Ward, Jeff Watt, and Dorothy Webb. Their participation has been extensive and the university owes them a great deal of gratitude for their work on founding University College at IUPUI. On October 2, 1998, UC was officially founded, and on July 1, 1998, the old library building was dedicated as the new University College Building.
A central concern at IUPUI generally and with the UC in particular is who is to be served and who will be admitted. Two kinds of mistakes are possible, one more serious for us than the other. Its not a mistake to admit students who succeed or to deny admission to students who would not have succeeded if admitted. But it is a mistake to admit students who don't succeed. This mistake is emphasized by elite institutions, who should be more selective. But it is also a mistake to not admit students who would have succeeded, and this mistake is one often emphasized by public institutions like ourselves. We must not make this mistake. At IUPUI, students who it might be thought won't do well, often do. We do not want to make the mistake of denying admittance to students who would have succeeded. Those students, once admitted, are dealt with by the UC. Our admittance rate has increased from 55% to 71% but we have maintained a steady rate of retention among those who participate in our learning communities. The retention rate has been sustained even with rising admission rates at UC due to the success of our learning communities. Much money and time is devoted to supplemental instruction or mentoring. The whole premise of students mentoring other students is the key to our retention success. To maximize benefits, the student culture centers on learning, with students learning together. Another program UC has instituted that is working out well is our Early Warning System where a letter is sent to each of the faculty asking if the UC student is having any problem. Assessment, especially of student learning outcomes, is all-important.
Evenbeck then addressed the agenda for the future of the UC. The UC is focusing on the possibility of broadening the student learning communities into external learning communities that embrace almost all students (85-90%), and which include service learning. The School of Business has done especially well with its service learning. Collaborative governance, which includes but expands faculty governance, is being instituted, and will be a central concern. Students who register will not be permitted to complete registration before signing up to belong to a learning community. Advisors are proactive with students seeking them out and not waiting for them to initiate contact. The UC is now engaged in reappointing some faculty and appointing some new faculty.
Evenbeck closed inviting the council members to attend the UC's free summer orientation May 17th and again October 6-8.
At this point, Executive Vice-Chancellor Plater distributed a memo on the Community College System and IUPUI (May 6, 1999). Plater explained that the UC is especially important now with Indiana's coming community college system. IUPUI has for some ten years been collaborating with Ivy Tech, but this new initiative provides a great opportunity for IUPUI to craft its future. The formation of UC was the first decisive step. The second was the Honors Program. IUPUI will now, however, have to shift its emphasis away from remediation (which Ivy Tech will provide) to focus on learning communities, instructional teams, and supplemental instruction or mentoring. IUPUI will need to rethink its admissions policies and practices. Several other issues will need to go through committees and come to the council, and there is little time over the summer to take advantage of the opportunity, but optimism is still counseled. The UC faculty under Dean Evenbeck's leadership has been asked to collaborate with the School of Education to plan and implement a new model of student academic support which will allow IUPUI to undertake this transformational step in our undergraduate programs. In cooperation with the Council of Deans and our academic support services, the FC will need to develop a full agenda of action items to be undertaken during the year. The FC will likely need to be prepared to take action early in the fall semester. Questions or comments were solicited by Dean Plater.
Porter pointed out that Evenbeck's annual report to the FC on University College occurs because the FC mandated it with its approval, and that the annual reports will continue until the FC decides it is no longer necessary.
Agenda Item X: Report on Outcome of Gender/Racial Salary Equity Review -- Pat Rooney & Paul Carlin [INFORMATION ITEM: 10 Minutes]. Rooney distributed a chart and used the overhead to explain the pay equity analysis. The chart breaks the data down by school but Rooney spoke only to the summary data. 83 faculty were identified by the regressive analysis as being one standard deviation below their projected salary when controls for certain parameters like rank and terminal degree are used. 15 of those identified have now retired, resigned, changed rank, or were denied tenure. 6 of those identified requested that they not be reviewed. 23 additional others (apart from the 83 identified) petitioned for a review. 55 faculty to date have been reviewed. 24 of those were recommended for a pay adjustment. 23 of those received pay adjustments.
Agenda Item XI: New Snow Emergency Procedures Implemented, & Report on Capital Improvements -- Robert Martin (Vice-Chancellor for Administration and Finance) [INFORMATION ITEM: 10 Minutes]. See under item III above.
Agenda Item XII: Approval of the Academic Calendar -- Jim Baldwin (Academic Affairs Committee Chair) and Mark Grove (Registrar). Grove reported that in 1992 the FC decided it wished to annually approve the academic calendar. The calendar from 1999 to 2020 was unanimously approved by the Academic Affairs Committee. There have been no significant changes. Grove explained that IUPUI will not have a week long break in the fall; IUB does but it also has three days less in the fall than the spring; IUPUI will not do that. N. Fineberg moved with Gregory's second that the calendar be approved through 2010. Motion carried.
Agenda Item XIII-XV: Question / Answer Period, Unfinished Business, and New Business. With the arrival of jaguar t-shirts at the back of the room, and amid thanks to Bob Martin, J. Keck took some to the Nursing Reception.
Agenda Item XVI: Adjournment. Galanti adjourned the meeting at 5:24 pm.
Attendance Record for May 6, 1999 Faculty Council Meeting;
Agenda for May 6, 1999 Faculty Council Meeting.
[Minutes prepared by Faculty Council Coordinator, David Frisby,
(UN 403) (274-2215) (Fax 274-2970) (firstname.lastname@example.org) (http://www.iupui.edu/~fcouncil)]
[Attachment for FC990506 Minutes]
Attendance Record for FC990506.
[P = Present; L = Alternate; N = Notice; A = Absent]
I. Voting Members (109):
A: Allen, Stephen (Elected: Medicine 6/99);
L: Atkinson, Simon (Elected: Medicine 6/99) -- [via James A. Marrs (Medicine)];
A: Bailey, Darrell (Ex Officio: Director of Music)
P: Baldwin, James (Elected: At Large 6/99);
A: Banta, Trudy (Elected: At Large 6/99. Ex Officio: Chancellor's Admin. designee);
P: Belcher, Anne (Elected: Nursing 6/99);
P: Bepko, Gerald (Ex Officio: Officer: Chancellor of IUPUI.);
P: Besch, Henry (Ex Officio: UFC Representative 6/00);
L: Bippen, Paul (Ex Officio: Dean of IUPU Columbus) -- [via Patrick Rooney (IUPU Columbus)];
A: Bjork, Ulf Jonas (Elected: Journalism 6/99);
P: Blix, Susanne (Elected: Medicine 6/00);
A: Broadie, Thomas (Ex Officio: UFC Representative 6/99);
A: Brothers, Linda (Elected: At Large 6/99);
A: Brown, James W. (Ex Officio: Associate Dean of Journalism);
P: Burr, David (Elected: At Large 6/99);
P: Canty-Mitchell, Janie (Elected: At Large 6/99);
P: Carr, Lucinda G. (Elected: Medicine 6/00);
A: Chernoff, Ellen (Elected: Science 6/99);
P: Chin, Ray (Elected: Science 6/00);
A: Cobb, Karen (Ex Officio: UFC Representative 6/99);
A: Cronin, Blaise (Ex Officio: Dean of Library & Information Science) (Bloomington);
P: Crowell, Dring (Elected: Science 6/99);
A: Dalsing, Michael (Elected: At Large 6/99);
A: DeSchepper, Edward (Elected: Dentistry 6/99);
A: DiMicco, Joseph (Elected: At Large 6/99);
A: Dunning, Jeremy (Ex Officio: Dean of Continuing Studies) (Bloomington);
L: Eckerman, Nancy (Elected: Medicine 6/99. (Elected: At Large 6/00) -- [via Julie Fore (Medical Library)];
P: Eickmeier, Valerie (Ex Officio: Interim Dean of Herron Art)
P: Evenbeck, Scott (Ex Officio: Dean of University College),
A: Faris, James V. (Elected: At Large 6/99);
P: Fineberg, Naomi (Elected: At Large 6/99);
P: Fineberg, S. Edwin (Ex Officio: UFC Representative 6/00);
P: Fisher, Mary (Elected: At Large 6/99);
P: Ford, David (Elected: At Large 6/99);
A: Froehlich, Janice (Elected: At Large 6/00);
P: Galanti, Paul (Officer: Vice-President 6/00. Ex Officio: UFC Representative 6/99);
P: Gardner, Carol (Elected: Liberal Arts 6/99);
P: Gilman, Linda (Elected: Nursing 6/99);
P: Goldblatt, Lawrence (Ex Officio: Dean of Dentistry);
A: Greene, Roberta (Ex Officio: Dean of Social Work);
P: Gregory, Richard (Elected: Dentistry 6/00);
L: Hamant, Celestine (Elected: Allied Health Sciences 6/99) -- [via Karen Gable (Allied Health Sciences)];
A: Harrington, Susan Marie (Elected: At Large 6/00);
L: Holden, Robert (Ex Officio: Dean of Medicine) -- [via Lynda Means (Medicine)];
P: Hook, Sara Anne (Elected: At Large 6/00. Ex Officio: UFC Representative 6/00);
P: Hoyt, Dolores J. (Elected: At Large 6/00. Ex Officio: UFC Rep 6/00);
P: Jafari, Maymanat (Elected: University Libraries 6/99);
A: Karlson, Henry (Elected: Law 6/00);
P: Keck, Juanita (Elected: At Large 6/99. Ex Officio: Executive Committee 6/99);
P: Keck, Robert (Ex Officio: Executive Committee 6/00);
P: Keffer, M. Jan (Ex Officio: UFC Representative 6/99);
P: Kellum, P. Nicholas (Ex Officio: Dean of Physical Education);
P: Kennedy, Sheila (Elected: Public & Environmental Affairs 6/00 -- replaced Joyce Man);
P: Lee, Wei-Hua (Elected: Medicine 6/00);
A Lefstein, Norman (Ex Officio: Dean of Law);
P: Mannheimer, Steven (Elected: At Large 6/99. Ex Officio: Executive Committee 6/00);
A: Mannix, Edward (Elected: Medicine 6/99);
P: Marrs, James A. (Elected: Medicine 6/00);
P: Martin, Joyce (Elected: At Large 6/00);
A: Mayfield, Jennifer A. (Elected: Medicine 6/00);
L: McBride, Angela (Ex Officio: Dean of Nursing) -- [via Juanita Keck (Nursing)];
P: McDaniel, Anna (Elected: At Large 6/00);
A: Modibo, Najja (Elected: Continuing Studies 6/00);
P: Ng, Bart (Elected: At Large 6/99);
P: Olson, Byron (Elected: At Large 6/00. Ex Officio: Executive Committee 6/00);
A: Parsons, Michael (Elected: Education 6/00);
P: Perkins, Susan (Elected: At Large 6/00);
P: Pfile, Richard (Elected: Engineering and Technology 6/00);
P: Plater, William (Ex Officio: Chancellor's Administrative Designee);
A: Pless, John (Elected: Medicine 6/99);
P: Porter, Rebecca (Elected Officer: President 6/00. Ex Officio: UFC Rep. 6/00);
P: Powers, Gerald (Ex Officio: Executive Committee 6/99);
A: Ralston, Rick (Elected: At Large 6/00);
P: Richwine, Margaret W. (Elected: Medicine 6/00);
A: Robertson, Jean (Elected: Herron 6/99);
P: Rogers, Richard (Elected: Business 6/99);
A: Rosentraub, Mark (Ex Officio: Associate Dean of Public and Environmental Affairs--Indianapolis);
P: Rothe, Carl (Elected: Med 6/99. Ex Off: Exec C. 6/99, & UFC Rep 6/99);
P: Russell, Steven (Elected: Liberal Arts 6/00);
P: Saatkamp, Herman (Ex Officio: Dean of Liberal Arts);
A: Sawchuk, Alan P. (Elected: Medicine 6/00);
P: Schmenner, Roger W. (Ex Officio: Associate Dean of Business--Indianapolis);
A: Seifert, Mark (Elected: At Large 6/00);
P: Sothmann, Mark S. (Ex Officio: Dean of Allied Health Sciences);
P: Spechler, Martin (Ex Officio: UFC Representative 6/00);
L: Stocum, David (Ex Officio: Dean of Science) -- [via Kathryn Wilson (Science)];
A: Sutton, Susan (Elected: At Large 6/99);
A: Swartz, Darl (Elected: At Large 6/00);
A: Tompkins, Philip (Ex Officio: Director of University Libraries);
A: Touponce, William (Elected: Liberal Arts 6/00);
A: Udry, Eileen (Elected: Physical Education 6/00);
P: Unverzagt, Frederick (Elected: At Large 6/00);
P: VanVoorhis, Rebecca (Elected: At Large 6/00);
P: Vermette, Rosalie (Elected: At Large 6/99. Ex Officio: Executive Committee 6/99);
P: Vessely, Jeffery (Elected: At Large 6/00. Ex Officio: Executive Committee 6/00);
A: Wagner, Marion (Elected: Social Work 6/99. Ex Officio: UFC Representative 6/99);
P: Warfel, Kathleen (Ex Officio: UFC Representative 6/00);
P: Wass, Justin L. (Elected: Medicine 6/00);
P: Watt, Jeffrey (Elected: At Large 6/00. Ex Officio: UFC Representative 6/00);
P: Webb, Dorothy (Elected: At Large 6/99);
A: Wiebke, Eric (Elected: At Large 6/00);
A: Wilcox, Barbara (Ex Officio: Executive Associate Dean of Education--Indianapolis);
P: Wilkins, Harriet (Officer: Parliamentarian 6/99. Elected: At Large 6/00);
P: Yokomoto, Charles (Elected: At Large 6/00);
P: Yurtseven, H. Oner (Ex Officio: Dean of Engineering & Technology).
II. Non-Voting Members (5):
P: Blake, Pat (Ex Officio: Senior Academy Representative);
P: Lowenkron, Ann (Elected: University College 6/00);
A: Manaloor, Jacob (Ex Officio: Student Assembly President);
A: Phillabaum, Melinda (Ex Officio: Staff Council President);
P: Rooney, Patrick (Elected: IUPU Columbus).
III. Guests/Visitors/Others (non-voting):
A: Azzarelli, Biagio (AAUP President);
P: Boschmann, Erv (IU Vice-President for Distributed Education);
A: Brenner, Mark (IUPUI Vice-Chancellor for Research and Graduate Education & IU Associate Vice-President for Research);
P: Paul Carlin (Liberal Arts: Economics)
P: Combs, Terri (Coordinator of Associate Faculty Affairs);
A: Crist, Alan (Associate Vice-Chancellor and Executive Director for Enrollment Services);
P: Dunn, Mike (IUB Computer Science);
P: Frisby, David (Faculty Council Coordinator);
P: Gable, Karen (Allied Health Sciences);
P: Grove, Mark (Registrar);
A: Logsdon, Susan (IU Foundation Director for Corporate and Foundation Relations);
P: Lorentz, Donald (UITS Audio Engineer: Recorder);
P: Martin, Robert (Vice-Chancellor for Administration and Finance);
A: Nehf, Laura C. (Coordinator for Associate Faculty Affairs);
A: Newbrough, Randy (UITS Audio Engineer: Recorder);
P: Quaid, Kimberly (Director of Commission on Women);
P: Schneider, William (Director of Research and Graduate Programs);
L: West, Karen (Nominating Committee Chair) -- [ via Harriet Wilkins (Parliamentarian)].
[Attachment for FC990506 Minutes]
Indiana University Purdue University Indianapolis (IUPUI)
Faculty Council (FC) Meeting: Thursday, May 6, 1999
Dental School Building, Room S115 (DS 115): 3:30 - 5:30 p.m.
A G E N D A
I. Call to Order: Paul Galanti (IUPUI Faculty Vice-President)!
II. Approval of Minutes for April 1 1999 (see attachment1 and also on web at "http://www.iupui.edu/~fcouncil/minutes/fc990401html.htm").
III. Chancellor's Report: Gerald Bepko (IUPUI Chancellor & IU Vice-President).
IV. President's Report: Rebecca Porter (IUPUI Faculty President & UFC Co-Secretary).
V. President's Annual Summary Report on Review Boards and Mediation -- Rebecca Porter.
VI. Election of Executive and Nominating Committees (slates emailed in advance and see attachment2) -- Ballots Distributed at Meeting: Karen West or Harriet Wilkins (Nominating Committee Chairs).
VII. Proposal for School of Informatics -- Darrel Bailey (New Media), Mike Dunn (IUB), Jim Baldwin (Academic Affairs Chair), and Rich Pfile (Budgetary Affairs Chair) (see abstract attached3 and full proposal on web at " http://informatics.indiana.edu/proposal.html."). [DISCUSSION AND VOTE ITEM: 20 Minutes].
VIII. "Proposed Revision May 1999 ("Faculty Review and Enhancement" & "Dismissal Procedures for Tenured Faculty and Review") -- Karen Gable (Faculty Affairs Chair) & Rebecca Porter (Executive Committee Chair) (first presented at FC990401) (emailed earlier but see attachment4 and on web at http://www.iupui.edu/~fcouncil/documents/proposedrevisionsfc990401html.html [DISCUSSION AND VOTE ITEM: 20 Minutes].
IX. Annual Report on University College -- Scott Evenbeck (Dean) (see attachment5) [INFORMATION ITEM: 15 Minutes].
X. Report on Outcome of Gender/Racial Salary Equity Review -- Pat Rooney & Paul Carlin [INFORMATION ITEM: 10 Minutes].
XI. New Snow Emergency Procedures Implemented, & Report on Capital Improvements -- Robert Martin (Vice-Chancellor for Administration and Finance) [INFORMATION ITEM: 10 Minutes].
XII. Approval of the Academic Calendar -- Jim Baldwin (Academic Affairs Committee Chair) and Mark Grove (Registrar).
XIII. Question / Answer Period.
XIV. Unfinished Business?
XV. New Business?
*Attachments (not included with FC990506 minutes):
1 Unapproved Faculty Council Minutes for May 6, 1999 (synoptic);
2 Slates for Election of Executive and Nominating Committees (Ballots distributed at meeting);
3 Abstract of Informatics Proposal (http://informatics.indiana.edu/iche426.doc);
4 Proposed Revision May 1999 ("Faculty Review and Enhancement" & "Dismissal Procedures for Tenured Faculty and Review");
5 University College Annual Report 1998/99 (May 6, 1999).
Next Faculty Council Meeting: September 2, 1999!
[Agenda Prepared by Faculty Council Coordinator, David Frisby,
UN 403, 317-274-2215 (fax 4-2970), email@example.com : http://www.iupui.edu/~fcouncil]