IFC 9/5/06 Minutes
Approved 10/3/06
Faculty Council Minutes (“IFC”): September
5, 2006
University Place Conference Center Room 137 (UPCC 137): 3:30 – 5:30 pm
Attendance record & original
agenda follow adjournment as attachments.
Agenda Item I: Call to Order: Rosalie Vermette (IUPUI
Faculty Vice-President, 4.0064).
Vermette called the meeting
to order at 3:33pm.
Agenda Item II: Adoption of the Order of Business for the Day.
The order of business was
revised. The revised order of business
for the day was adopted.
Hearing no objections, the
IFC May 2, 2006 minutes stood as written and were entered into record.
These
minutes are available to view online at http://www.iupui.edu/~fcouncil/minutes/fc060502html.htm
Agenda Item IV: [FIRST
Nominating
Committee Chair Jacqueline Blackwell announced
the slate of candidates for election at-large to the IUPUI Promotion and Tenure
Committee for the 2006-09 terms.
The election will be held at
the October 3rd IFC meeting.
“The individual receiving the most votes will serve until November 30, 2009
as one of three IFC-elected At-Large members of the Promotion & Tenure
Committee. Other At-Large Members
currently serving are Keith Moore (Dentistry) / 11-30-2007 and Richard Meiss
(Medicine) 11-30-2008.”
Name Unit Sub-Unit Academic
Rank
Nancy Eckerman
Robert Goulet, Jr.
James E. Klaunig
Patrick Rooney
Blackwell also distributed a
hand-out detailing upcoming opportunities for tenure-track faculty interested
in running for election to the IFC.
NOTE: In the original hand-out, potential
opportunities for non-tenure-track-faculty were also announced. Although the idea of
non-tenure-track-faculty representation to the IFC was approved last spring,
the Bylaw language relating to that action has not yet been completed or voted
on by the faculty, so the initiation of any election process or timeline for
non-tenure-track-faculty is pending.
Agenda Item V: Updates/Remarks from the
Chancellor: Charles Bantz (IUPUI Chancellor & IU Executive
Vice-President).
Chancellor
Bantz began by welcoming Uday Sukhatme,
IUPUI’s new Executive Vice Chancellor and Dean of the Faculties.
Chancellor Bantz then
updated the IFC on the following:
§
David Malik has
been appointed Associate Executive Vice President of
§
The search for
the Vice Chancellor of External Affairs is being convened by chair Gene Tempel.
§
Chuck Bonser has
completed a study on core and system schools at IU; a draft report is nearing
completion.
§
The IU
Communications Group will convene a September 11th retreat to
discuss the Integrated Image Project.
§
Following a Board
of Trustee recommendation, the research compliance structure is being reviewed.
§
The Commission on
Higher Education meets Thursday September 7th and Friday September 8th
to review IU’s proposed budget. This
year’s proposal requests significant investment in, both, the Life Sciences
Initiative and S.T.E.M.
§
Commitment to
Excellence proposals were reviewed over the summer.
§
Dean Sukhatme is
working on an academic action plan for IUPUI which, among other issues, seeks to
raise the research profile of and creates signature centers of excellence for
the campus. He continues work on this
plan with various faculty, staff, and administrative committees and will report
back to the IFC.
§
A number of
facilities projects are underway across campus including the
§
IUPUI went
tobacco-free on August 14, 2006. Thank
you to all faculty, staff, and students for their thoughtful participation in
the process leading up to the policy change.
§
Executive
Director of Enrollment Services and Associate Vice Chancellor for Student
Services Becky Porter distributed the Fall 2006
Enrollment Report and Census (http://www.iupui.edu/~fcouncil/documents/fall06enroll.htm).
Agenda Item VI: Updates/Remarks from the
IFC President: Bart Ng (IUPUI Faculty President & UFC
Co-Secretary, 4.8185, bng@math.iupui.edu).
Ng reported the following:
§
“Welcome, IFC
members, new and returning!”
§
“Welcome, Dean
Sukhatme!”
§
The IFC Executive
Committee has appointed Herron Art’s Linda Adele Goodine to replace member
David Malik, whose recent administrative appointment has necessitated that he
withdraw from the Executive Committee.
§
Chancellor Bantz
will deliver his annual State of the Campus Address on Tuesday October 3rd
in the University Place Conference Center Auditorium immediately following the
next IFC meeting (which will begin at 3:30pm).
§
President Adam
Herbert will deliver his last annual State of the University Address on Tuesday
September 26th at 3:00pm at the
§
On August 18th
the Board of Trustees resolved “that no later than February 2007 the President
and faculty submit to the Board of Trustees a plan to incorporate a specific
general education component in the undergraduate degree requirements for all
Indiana University campuses and programs.”
Ng
observed that, for IUPUI, General Education is a concept very active in our
culture and the resolution is an opportunity to highlight and define it. In other words this resolution offers the opportunity
to develop a tactical, course-supported approach to those values.
The
fact-finding process (regarding current practices across campus) has begun in
preparation for IUPUI’s response to the Trustees. Dean Sukhatme and the IFC Executive Committee
have discussed and are moving forward to convene an ad hoc curriculum
committee--chaired by Senior Advisor to the Chancellor on Academic Planning and Evaluation Trudy Banta and composed of the Associate Deans for
Academic Affairs from each school and IFC Academic Affairs Chair Betty
Jones--to continue work on a response.
§
Ng then called on
Mark Sothmann, Interim Director of the Division of Labor Studies (“DLS”), to
speak to the division’s proposed program restructuring [according to procedures
and policies on program restructuring passed by a former IFC body]. A timeline has been set for the presentation
of a DLS faculty plan in response to a preliminary proposal. The IFC decided to invite a representative of
the DLS faculty to a future Council meeting to discuss the situation.
NOTE: Following
the meeting, Sothmann compiled materials (timelines, preliminary proposals,
etc.) re: the DLS. The
materials—available online at http://www.iupui.edu/~fcouncil/DLS/DLS.htm
—were distributed to IFC members electronically and are excerpted below.
“On May 15, 2006 the
1. Facilitate a merger if DLS identifies a partner by December 2006
2.
In the absence of a merger partner, design and
implement a Campus Integration Plan taking into consideration the changing
labor and economic conditions of the state and
3. Seek IUPUI campus review of the Campus Integration Plan through the “IUPUI Policy on School or Program Restructuring”
4. Contact all current majors individually and counsel them regarding degree completion options.
5. Seek the cooperation of Ivy Tech State College in offering a terminal associate of science degree relevant to labor studies and ensure that those students who complete the degree will be able to enter a baccalaureate program at IU with full credit transfer.
6. Examine the quality of current course offerings, particularly of the online courses that now comprise 80 percent of the DLS total enrollment.”
“Timeline for Labor Studies Review and
Steps to Adhere to the “IUPUI Policy on School or Program Restructuring”
Step 1- The Director of the affected program must provide notice to the faculty, staff, and students of the affected program when the change is first contemplated. This should be done as a formal meeting between the Director and the faculty, staff, and students. This meeting shall include discussion of which school and faculty governance bodies are to review the financial viability of the school and its affected programs, and what review processes are to be used and shall include the issuance of a precise statement about the financial and other difficulties associated with the affected programs and the possible impact on the school for not taking action. Sufficient documentation shall be provided to the faculty and to any others who request it to support and explain any proposed plan.
Completion by June 15th:
Executive Vice President’s letter to labor coalition detailing dialogue
between Labor Studies and IUPUI Administration regarding history of merger attempts
and need to initiate campus based integration
Executive Vice President’s May 15th letter to Labor Studies
faculty indicating appointment of an
Interim Director to review on-line curriculum, develop a campus integration
plan, seek review through the IUPUI Faculty Council by December 30th
2006, and fully implement by June 30th 2007.
Interim Director’s May 15th letter to all 108 Labor Studies
undergraduate students indicating organizational change is occurring and
emphasizing that each student’s case will be fully evaluated with the student
to ensure full opportunity for graduation- finish review by June 15th
2006
Early June- Interim Director will hold a formal meeting of DLS faculty
to detail scope of his responsibility, timeline, and IUPUI policies for review.
At that meeting a DLS representative group will be named to engage the Interim
Director in planning. The Interim Director will present the academic and
budgetary parameters for planning campus integrated units irrespective of
campuses and how many such units can reasonably be supported by the current
academic environment and budget. Interim Director will caucus with the DLS
representative group regarding the modeling.
June 7-8th with Executive Vice President’s entrée, the
Interim Director will present the DLS presentation to the Academic Leadership
Committee and Chancellors and engage discussion.
At the invitation of the campus officers the Interim Director will
visit each campus to host an open forum for presentation and feedback. Students,
labor leaders, legislative representatives and others will be invited by campus
officers.
Interim Director will meet with
the IU-Bloomington Center for Research on Learning and Technology and the IUPUI Center for Teaching and Learning to
determine an independent review process for an evaluation of the on-line
curriculum- due date June 30th 2006
Presentation to DLS faculty and campus officers will be made available
to IUPUI Vice Chancellor for External Relations and IUPUI Faculty Council
President
Step 2- The school’s or unit’s faculty governance body may proceed like the Director as in #1 above to address financial difficulties they believe are present in either specific programs or within a specific school or unit as a whole. In these situations, the designated leader of a unit’s faculty governance body should be the one to initiate the meeting following the guidelines in #1 above
Completion by June 30th - Deadline for the DLS
representative group to react to the budgetary and unit modeling and present
any alternative models
Completion by June 30th - Deadline for identifying campuses
where Labor Studies units will likely reside based on university and campus
conversation, conversation with faculty, and university policies.
Step 3- The program faculty shall have an opportunity to discuss the plan proposed by the Director and vote by secret ballot.
Step 4- The Director of the affected program shall provide an opportunity for input by faculty, staff and students of the affected program prior to any formal action.
Completion by July 14th- Deadline for the Interim Director
to put forth a “Preliminary Campus Integration Plan for Labor Studies at
Indiana University” for distribution to DLS faculty and key constituencies. The
Interim Director will host an open forum to explain the preliminary plan and
invite response from the faculty, staff, and students. Labor leaders and state
legislators will be invited to attend.
Completion by August 4th t- Based upon the
responses of faculty, staff, students, labor leaders, and state representatives
the Interim Director will submit a “Campus Integration Plan for Labor Studies
at Indiana University” to DLS faculty
Completion by August 18th- DLS representative group will
discuss and cast secret vote
Step 5- The faculty of the division shall forward its response to and results of their voting on the proposed changes to the Director with a copy to the Chancellor. In preparing the response, the faculty shall address the factors under IV 6 a-j in the policy
Step 6- Any proposal to transfer, merge, reorganize, reduce, or eliminate a program must be evaluated according to the following considerations- note a-j in policy
Completion by September 1st- DLS representative body will
forward its response to Interim Director and IUPUI Chancellor noting items a-j
in the policy
Step 7- Having considered the input from faculty, staff, and students, the Director shall forward a proposal for the transfer, merger, reorganization, reduction, or elimination of the affected program to the Chancellor with a rationale for why these organizational changes are necessary, how they will enhance the educational process, and what their impact will be on faculty, staff and students. In preparing the proposal, the Director shall address the factors under IV. 6 a-j and include an environmental impact statement that shows how the changes will impact other programs and affect the campus as a whole
Completion by September 8th- Interim Director will submit to
the Chancellor a “Campus Integration Plan for Labor Studies at
Completion by September 29th- Any alternate proposals will
be submitted to the Chancellor
Completion by October 6th- Vice Chancellors on all IU
campuses will be given an opportunity to offer remarks to the IUPUI Chancellor
regarding proposals
Step 8- If the Director’s proposal and the faculty responses are in agreement on the rationale for and implementation of the changes and if the changes do not involve the elimination of degree-granting program, the Chancellor shall forward them to the IUPUI Faculty Council Executive Committee. If the Committee believes that further review is required, a majority vote may result is a request that the Committee review the proposal and its effects on faculty, staff and students. The Committee may choose to appoint an ad hoc committee to review the proposal or assign the proposal to one of the already constituted committees of the IUPUI Faculty Council for further review
Completion by October 13th- Chancellor forwards the Interim
Director’s “Campus Integration Plan for Labor Studies at
Step 9- The Executive Committee review process must include at least one meeting with members of the faculty from the schools or departments affected by the proposed changes
Step 10- Persons affected by, or concerned about, the proposed changes shall be permitted to provide written comments, which will be considered as part of the Executive Committee review process
Step 11- The Executive Committee or its designee shall prepare a report and recommendations and forward a copy to the Chancellor and the Director of the affected program.
Completion by November 10th- Executive Committee complies
with Steps 9-11
Step 12- The Director shall provide a response to the Executive Committee which will submit the proposal, the recommendations of the Committee or its delegate, and the response from the Director to the IUPUI Faculty Council
Completion by November 15th- Interim Director provides a
response to the Executive Committee
Completion by November 30th- Executive Committee submits
recommendations and Interim Director’s responses to the IUPUI Faculty Council
Step 13- When the Chancellor of IUPUI declares that there may be a need to transfer, merge, reorganize, reduce or eliminate a program on campus and that these structural changes may have an impact beyond the affected program and result in the reassignment of faculty or the elimination of degree-granting programs, or when there is disagreement between the Director of the affected programs and the faculty, the proposal will be submitted to the IUPUI Faculty Council Executive Committee for further review.
Step 14- The Executive Committee review process must include at least one open, campus-wide meeting at which anyone with concerns about the proposed changes may be heard.
Completion by December 5th- Presentation of Interim
Director’s campus integration plan, Executive Committee responses to the campus
integration plan, other reactions to the campus integration plan, and general
discussion at a regularly scheduled IUPUI Faculty Council meeting with open
attendance
Step 15- The IUPUI Faculty Council shall be given a reasonable time to deliberate and make its own recommendations to the Chancellor
Completion by February 6th- Regularly scheduled IUPUI
Faculty Council meeting with open discussion of campus integration plan and
vote on recommendation to the Chancellor
Step 16- The Chancellor shall make the final recommendations on the proposal and forward it to the Director of the affected program for implementation
Completion by February 16th- Chancellor makes final
recommendations on the campus integration plan and implementation begins.
Agenda Item VII: Question / Answer Period.
See Agenda Item VI. (questions were posed about the Division of
Labor Studies).
Agenda Item VIII: New Data
Protection Laws in
“The first law,
found at Indiana Code (IC) 4-1-10, basically makes it a crime to disclose a
person's Social Security Number except under certain circumstances that are
spelled out in the law.
The second law,
which will appear at IC 24-4-14, basically makes it a crime to dispose of
certain sensitive personal information areas accessible to the public, without
taking certain steps to render it unusable by third parties.
The third law,
found at IC 4-1-11, basically requires the University to notify individuals
whose personal information is reasonably exposed to unauthorized access as a
result of an electronic systems security breach.”
E-mail
questions about how to secure your data to itpo@iu.edu .
Agenda Item IX: Unfinished Business?
No
discussion.
No
discussion.
Agenda Item XI: Adjournment.
A motion to adjourn was made
and seconded. The motion carried. Vice President Vermette adjourned the meeting
at 5:27pm.
Minutes prepared by Faculty Council Coordinator, Molly
Martin
UN 403 / 274-2215 / Fax: 274-2970 / fcouncil@iupui.edu / http://www.iupui.edu/~fcouncil
[Attachment
for IFC 9-5-06 Minutes: Attendance Record for IFC 9-5-06
[P
= Present; L = Alternate; N = Notice; A = Absent]
[Attachment for IFC 9-5-06 Minutes]
ATTACHMENTS
NOT CONTAINED IN THESE MINUTES
Tuesday September 5, 2006 - 3:30-5:30 pm
A G E N D A (IFC: September
5, 2006)
The Faculty Council Executive Committee welcomes you and thanks
you for your service.
I.
Welcome and Call to Order: Rosalie
Vermette (IUPUI Faculty Vice-President, 4.0064, rvermett@iupui.edu).
II.
Adoption of Agenda as the Order of Business for the Day.
III.
(2 minutes) [ACTION ITEM] IFC 5/2/06 Minutes (distributed electronically):
Up for Approval.
IV.
(1 minute) [FIRST
V.
(15 minutes) Updates/Remarks from the Chancellor:
Charles Bantz (
VI.
(15 minutes) Updates/Remarks from the IFC
President: Bart Ng (IUPUI
Faculty President & UFC Co-Secretary, 4.8185, bng@math.iupui.edu).
A. A reception honoring faculty
achieving 20 years of service will follow today’s meeting.
B. The
next IFC meeting will be held on Tuesday
October 3rd from 3:30-4:00 in the UPCC Auditorium and will be
followed by the State of the Campus address.
VII.
(20 minutes) New Data Protection Laws in
VIII. (10 minutes) Question / Answer Period.
IX.
(5 minutes) Call for any FC or UFC
Standing Committee reports.
X.
Unfinished Business?
XI.
New Business?
XII.
Adjournment.
PLEASE ADJOURN
TO THE UPCC FIRST FLOOR ATRIUM FOR A RECEPTION
RECOGNIZING,
BOTH, TWENTY-YEAR HONOREES AND NEW COUNCIL MEMBERS. THANK YOU!
Next Faculty Council Meeting: Tuesday October 3, 2006, 3:30-4:00pm,
Followed
by the State of the Campus Address
Please
visit the Faculty Council website at http://www.iupui.edu/~fcouncil
for agenda, updates & more.
Agenda prepared by Faculty Council Coordinator
Molly Martin: UN 403 / 274-2215 / Fax: 274-2970 / fcouncil@iupui.edu / http://www.iupui.edu/~fcouncil