Indianapolis
Faculty Council (IFC)
Minutes
April
15, 2008 ~ IH 100 ~ 3:00 – 5:00 p.m.
Faculty and Guests Present: Hasan Akay, Deborah Allen, Simon
Atkinson, Sarah Baker, James Baldwin, Trudy Banta, Charles Bantz, Wan Ning Bao,
Margaret Bauer, Terry Baumer, Anne Belcher, Teri Belecky-Adams, Ed Berbari, Joseph
Bidwell, Jacqueline Blackwell, Polly Boruff-Jones, Ben Boukai, John
Butterworth, James Clack, Janice Cox, Andre De Tienne, Marsha Ellett, Scott
Evenbeck, Mary L. Fisher, David Ford, Linda Adele Goodine, Sharon Hamilton,
John Hassell, Jay Howard, Marilyn Irwin, Henry Karlson, P. Nicholas Kellum, Chris
Long, Joyce MacKinnon, Anna McDaniel, Mahesh Merchant, Henry Merrill, Sharee
Myricks, Hari Nakshatri, Bart Ng, C. Subah Packer, Rebecca Porter, William Potter,
Fred Rees, William Schneider, Joe Scodro, Jodi Smith, Armando Soto, Uday
Sukhatme, Terri Tarr, Mark Urtel, Rosalie Vermette, Suosheng Wang, Richard
Ward, Amy Conrad Warner, Jeff Watt, Karen West, David Westhuis, Corinne
Wheeler, Robert White, Kim White-Mills, Jack Windsor, Frank Witzmann, Nancy
Young, Weiming Yu
Agenda Item I:
Welcome and Call to Order
IUPUI Faculty
Vice President Pro Tempore Mary Fisher called the meeting to order at 3:04
p.m.
Agenda Item II:
Adoption of the Agenda as the Order of Business for the Day
The agenda was
changed for Discussion Item IX and was moved to Item IV. The Agenda was adopted as the Order for the
Business of the Day.
Agenda Item III:
[ACTION ITEM] Approval of IFC April 1, 2008, Minutes
Hearing no
objections, the IFC April 1, 2008, minutes stood as written and were entered
into record.
(http://www.iupui.edu/~fcouncil/minutes/Minutes_IFC_4-1-08.htm)
Agenda Item
IV: Announcement of Slate for the
Positions of President of the Faculty, Vice President of the Faculty, IFC
Executive Committee, and the Undergraduate Curriculum Advisory Committee
(Jacqueline Blackwell, Chair, IFC Nominating Committee)
Blackwell read
the slate for the offices. She asked to
enter into the record that Martin Spechler was not present today (and this was
his first missed IFC meeting) as his grandson is being named today in a
ceremony. (http://www.iupui.edu/~fcouncil/Slate
for Spring Elections.htm)
Agenda Item
V: Updates/Remarks from the Chancellor
Chancellor Bantz
gave the following report:
·
Search
Updates: Bantz introduced Dr. Kenneth
Durgans as the Assistant Chancellor for Diversity, Equity, and Inclusion. Sukhatme updated the IFC on dean
searches. Liberal Arts is in the
finalist stage for second interviews. The
Assistant Vice Chancellor for Life Long Learning is in the finalist stage as
well. Both finalists (Khaula Murtada and
Terri Talbert-Hatch) are IUPUI faculty.
The Chancellor is working on the final stages of the SPEA search as well
as the Optometry search.
·
Purdue
University inaugurated President France Cordova. This was the first inauguration Purdue
University has held.
·
Addressing
the Affirmative Action Office report from the last meeting, he updated his
figures to a 132 case average over the last three years. The EEOC and Office of Civil Rights are the
offices mostly used for cases that go outside IUPUI purview. The week of April 28, an external reviewer will
be present to interview staff of the AAO as well as the IFC Executive Committee
and have meetings with the Affinity Councils.
Agenda Item VI:
Updates/Remarks from the IFC President
IUPUI Faculty
President Pro Tempore Rosalie Vermette gave the following report:
·
The
Core School committee has submitted no report at this time. The UFC will request a report from either the
committee co-chairs or the President at next Tuesday’s UFC meeting.
·
Family
Leave Policy: At this time, the policy will
be raised again with the President at the UFC meeting next week. There has been no word from the
President. The old policy is about to
expire. The President wants to meet with
each Chancellor before presenting the policy to the Board of Trustees. He will inform them of the policy as his
decision; then gather information in three years of its success/failure. There are two remaining Trustees meeting this
academic year.
·
The
co-secretaries of the UFC have brought concerns to the President about the
process of Affirmative Action across the university. There will be a faculty committee across the
university to talk about issues of affirmative action and if there should be
specific modification on campuses. The
President would like to have one policy across the university. He will appoint the committee to begin
meeting in the fall.
·
Intellectual
Property Policy: The document devised by
the UFC will stand as written with the added distributions. The policy will need to be approved by the
Board of Trustees.
Agenda Item VII:
[Action Item]: Resolution for
Review of the Affirmative Action Office
Resolution: (http://www.iupui.edu/~fcouncil/Resolutions
2008/Alternate AAO Resolution IFC.htm)
Supporting Documentation:
(http://www.iupui.edu/~fcouncil/documents/AA
Guidelines IUPUI and IUB0001.pdf)
Vermette has
spoken with the President of the Black Faculty and Staff Council (Kim
White-Mills) who has concerns about the timing of the resolution, the harshness
of it, and the “immediacy” of the resolution.
White-Mills said the BFSC believes the resolution is in retaliation to
the office in response to the employee’s case against a student/employee who
chose a book to read which she found offensive.
The BFSC believes that case was a mistake and will tarnish the
reputation of Lillian Charleston, Affirmative Action Officer. They believe the resolution is redundant from
what the Chancellor has said in his report today. Since the university is taking on a review,
it may negatively affect the good work of the office.
Baldwin said, in
light of White-Mills’ remarks, that the motion should be tabled until next fall
to give the university time to review the office as previously indicated. Karlson said federal law permits to review
the office. Karlson said there will be a
Board of Review called today or tomorrow as a result of a case brought about by
a faculty member who has no idea why she is being charged with unfairness.
Fisher called
the question regarding the motion by Baldwin (seconded by Blackwell). The motion carried to table the resolution
until the fall.
Agenda Item VIII:
[Discussion Item] Campus Planning Committee Report (Jack Windsor, Chair,
IFC Campus Planning Committee)
Vermette
introduced the reports of the Campus Planning Committee as well as the
Budgetary Affairs Committee as well as letters received by the Schools of
Science and Liberal Arts. The two
reports will address the items noted in the letters.
Report: http://www.iupui.edu/~fcouncil/documents/Campus
Planning Report 2008.pdf.
Windsor outlined
the report noted in the linked PowerPoint. In regard to slide 5, Windsor noted that the
IFC passed a resolution that the tenure-track faculty ratio was never to fall
below 60%. At this time, it is just a
little above 59.3%.
The Campus
Planning Committee attended each of the budget hearings and will have a formal
report later. Questions will be
addressed following the Budgetary Affairs Report.
Agenda Item IX:
[Discussion Item] Budgetary Affairs Committee Report (Benzion Boukai,
Chair, IFC Budgetary Affairs Committee)
Report: http://www.iupui.edu/~fcouncil/documents/BAC_Presentation_Final.pdf
Boukai outlined
the report noted in the linked PowerPoint.
He iterated that each unit should “share in the wealth or share in the
reduction” (illustrated in slide called “Admin/Support Cost to Appropriation.”) Boukai said budget cuts have assisted the
budget within the last year, but is it enough?
What do we need to do to meet all of the campus missions?
Agenda Item X:
Question and Answer Period
Packer asked
Windsor if the committee has looked as gender as a trend for retention. Windsor said the data varied among the
ranks. Packer suggested there may be
salary inequities for women.
Ng asked about
linkage between appropriation and cost (to Boukai). How is appropriation distributed? Boukai said he needs to defer the question as
the way the cost is assigned to units, he is not knowledgeable how the
appropriation is being allocated although there is some notion of “hold
harmless.”
Schneider asked
if that was Boukai’s revelation of the campus formula allocation vs. state
appropriations. He asked about the
increase of funds during the past five years has tuition rises. What percentage of those funds went to
faculty hiring and TTF hiring? Boukai
said the Chancellor gave a presentation on CTE allocation. Part of that report has been given to the
Budgetary Affairs Committee for their review.
The information can be made available by the Office of the
Chancellor. Bloomington has been hiring
more tenure-track and non-tenure track faculty than IUPUI. For the first question asked, RCM is supposed
to promote exchange. There are two RCM
units (those who are dependent on tax generation and those who receive
appropriation).
The Chancellor
thanked both faculty members for their reports.
He said that Bloomington did invest three times more in faculty than
IUPUI as they had more money to spend.
IUPUI spent some of our funds on the Bepko Scholars and Sam Jones
Scholars. We do not have enough faculty
of color on campus as well as not enough faculty period. We focus on the state appropriation which is low
growth. Some of our greatest successes
in transforming have been stimulated by philanthropy (i.e., named chairs). Each of those new chairs leveraged up the
number of faculty.
Ng asked how our
budgetary process links to our academic success. As we discuss the budget, this should be at
the top of our minds. He urged everyone
to look at our budget. It is unusual in
a university where RCM is supposed to be a system, you would expect more
stability. Some schools continue to run
into trouble with no hope of recovery.
Agenda Item XI:
Additional discussion regarding the AAO resolution
As
Parliamentarian, Karlson addressed tabling of the motion on the Affirmative
Action Office. He cited Roberts Rule of Order. The vote should be 2/3 and there was not a
2/3 majority. Debate can still take
place, and it will take 2/3 vote to close debate. However, it is the ruling of the chair of the
body of how to proceed, per the Chancellor and Bill Schneider. Applegate (Rachel) said the intent of the
original motion was to defer until more information was received. Karlson said waiting until the next meeting
will kill the motion. Watt said the
discussion was only one-sided during the original motion and the vote was to
close. He urged the chair to re-open
discussion. Irwin said there are some
people who may have left as the agenda item was closed. Vermette responded that Karlson wanted to
interrupt the two reports, but Vermette chose not to do this.
Fisher reopened
discussion.
Packer continued
her discussion that was interrupted to table the motion earlier. She said if we allow the AAO to continue to
operate the way it is currently operating, people will continue to be
hurt. The track record has not been
good. One goal was to curtail the operations
the way they are to protect others to receive due process. The Council would like to have involvement in
the review of the AAO. If a review
happens before we are able to have input, then we won’t be able to have
input. It was reiterated that there is
more than one case showing that someone has been hurt.
Schneider suggested
an amendment. He amended the resolution as
follows:
The
IUPUI Faculty Council requests 1) that the Chancellor -- in collaboration with
the Vice Chancellor for Diversity, Equity and Inclusion and the IFC Faculty
Affairs Committee -- immediately conduct
a review of the procedures of the IUPUI Office of Affirmative Action relating
to the handling of allegations of discrimination, and 2) that the Chancellor
immediately suspend (EXAMINE) all
current procedures in use by the Affirmative Action Office for the review of
allegations of discrimination until (TO ENSURE) appropriate
procedures are put in place that assure due process and fairness to all
parties involved in a complaint. The
adoption of interim procedures assuring due process and fairness should occur
before the end of April 2008, and permanent policies and procedures should be
in place by the beginning of the next academic year.
The motion was
seconded. The vote was too close to
determine.
Discussion was
reopened.
DeTienne is
concerned by not suspending and not examining, cases will not be heard
fairly. Ward said we don’t have enough
information to know what the cases are that are not being heard fairly. That is due to confidentiality. Boukai wonders if someone can say why the
Bloomington procedures can’t be put in place during the interim while reviews
are being conducted. Schneider agreed
with Ward that we don’t have enough information to suspend a motion. He believes his proposed changes are as much
as we can do. Hassell spoke previously
in correspondence about implementing a set a processes and procedures that we
hadn’t had a chance to look at first.
Vermette said we did not say we would adopt the Bloomington procedures
but have something comparable. A faculty
member said in review of the current procedures, he didn’t see anything wrong,
but perhaps it is the officer that is using the procedures. Fisher said there are questions about the
procedures. Ng said that in some sense
we do have enough evidence of procedure.
The IFC-EC has responsibility to keep confidentiality and they know in
fact that there is a problem and urges the Council to react.
Fisher called
again for the vote regarding Schneider’s changes. The motion was made and seconded to approve
the amended changes.
Discussion
opened.
DeTienne asked
if the first part of the resolution is relatively the same as the second
part. Fisher said the resolution says
that there should be a review and the sentence regarding adopting interim
procedures was removed.
The vote was
taken for approval of the resolution.
The motion passed and the resolution stands as follows:
The IUPUI Faculty
Council requests 1) that the Chancellor -- in collaboration with the Assistant
Chancellor for Diversity, Equity and Inclusion and the IFC Faculty Affairs
Committee -- immediately conduct a review
of the procedures of the IUPUI Office of Affirmative Action relating to the
handling of allegations of discrimination, and 2) that the Chancellor
immediately examine all current procedures in use by the Affirmative Action
Office for the review of allegations of discrimination to ensure appropriate
procedures are in place that assure due process and fairness to all parties
involved in a complaint.
Agenda Item XII:
Question and Answers Reopened
Ward asked what
will happen with CTE funds. The
Chancellor reiterated the usage of CTE funds.
Utility funding has been cut due to the changes the faculty and staff
have implemented to conserve energy. The
President has allocated funding to need-based funding which will be cut out of
administrative costs. We won’t notice
the allocation much as it will come from administrative services, but by the
fifth year of the cut, we will notice the cuts.
Sukhatme showed
the Academic Plan booklet which was distributed to the IFC. There will be a large distribution to the
faculty and staff.
Atkinson asked
if there are any kind of commitments or need to address the issue of “hold
harmless” and how we deal with it historically.
The Chancellor said in 1989, it was based on differential costs within
the schools. What happens when the
function of the school changes throughout the years and/or new schools (such as
Informatics and University College) are developed? How do we not simply transfer money from one
school to the other? Emory bought out
every faculty member and student and closed down their dental school. Where do we find a revenue stream? This is where Dean Sukhatme’s enrollment
shaping initiative comes into play. The
lack of non-resident tuition is how Bloomington is able to afford more faculty
than we can. The revenue for that level
is so much higher than resident rates.
If medicine were not paying with medical savings profits, the School of
Medicine would not be able to function.
They have another revenue source as well as philanthropy.
Agenda Item XIII:
Call for any IFC or UFC Standing Committee Reports.
No reports.
Agenda Item XIV:
Unfinished Business
No business.
Agenda Item XV:
New Business
No business.
Agenda Item XVI:
Adjournment
A motion to
adjourn was made and seconded. The
motion carried. Vice President Pro Tempore
Fisher adjourned the meeting.
Karen Eckert
IUPUI Faculty
Council Coordinator