These policies apply to
undergraduate students only. Any requests by graduate students for change of
grade after the conclusion of a course are subject to the policies of the
academic unit.
This
policy refers to requests for change of grade, grade discrepancies
or grade disputes following the conclusion of the course and not requests for
withdrawals after the conclusion of the course.
Undergraduate units will
not consider petitions for change of grade from concluded courses older than 5
years. Academic units may choose to use
a shorter time period than the campus limit.
Academic units may make an exception only if an extremely serious and
documented circumstance (e.g., coma, unmanageable schizophrenia, etc.)
literally prevents the student from filing the petition within the 5-year
period.
Other
options, such as grade forgiveness, grade replacement and probationary
readmission are possible alternate methods that students can use to continue
their education.
For the situation where a student believes there
was an error in the calculation or assigning of a course grade it is the
responsibility of the student to contact the course instructor to discuss the
grade and make his or her case to have the grade changed. If the course instructor
declines to support the student's request for a change
of grade or in situations where the instructor cannot be contacted, the student
may appeal the course grade following the procedures established by awarding
academic unit.
Requests for change of grade after the
conclusion of a course will be honored only to correct a mistake or error in
calculating or assigning the course grade. To facilitate this process, the
Office of the Registrar shall maintain a Change of Grade
Petition document.
The Change of Grade Petition shall require course
information, a provision for the student to make a personal statement
explaining why she or he believes the grade should be changed and a provision
to include supporting documentation.
Decisions on grade changes are made within the
schools. If the request is supported, the school will notify the Office of the
Registrar of the new grade and the student will be mailed a notification of the
grade change, including a new cumulative GPA. For this reason it is important
that students keep their addresses current. If the request is denied, students will
be so notified by the school.
(Approved by Academic
Affairs Committee
(Approved by the IUPUI Faculty Council