Summer 2005 IUPUI Compliance New

Summer 2005
IUPUI Compliance Newsletter

Department of Intercollegiate Athletics
bshambau@iupui.edu

Recently Announced NCAA Interpretations

The Use of Personalized Recruiting Aids During a Recruiting Visit

Date Issued: May 4, 2005
Interpretation: The committee determined that personalized recruiting aids, which are precluded during an official or unofficial visit, also include any decorative items and special additions to any location the prospect will visit (e.g., hotel room, locker room, coach's office, conference room, arena) regardless of whether or not the items include the prospect's name or picture. The committee noted that all facilities and locations the prospect will visit during the official or unofficial visit should be maintained in the same manner as they would normally appear.
[References: NCAA Division I Bylaws 13.7.6.9 (activities) and 13.8.2.1.8 (activities)]

Participation of an Incoming Student-Athlete in Practice Sessions Prior to an Institution's Foreign Tour

Date Issued: May 4, 2005
Interpretation: The committee confirmed that an incoming student-athlete (freshman or transfer) may participate in practice sessions conducted in preparation for a foreign tour only if such practice sessions occur either:

a. On or after the first permissible practice date in the involved sport (pursuant to playing and practice season regulations); or
b. On or after the first day of classes of the student-athlete's
first regular term at the institution.

[References: Division I Bylaws 12.02.5 (student-athlete), 13.02.9 (prospective student-athlete), 30.7.2 (eligibility of student-athletes), 30.7.2.1 (incoming-student participation) and 30.7.7 (practice limitation)]

Summer Compliance Reminders

· Outside Competition

Written Permission Required for ALL Participation on any Outside (non-IUPUI) Team

Summer Basketball League Permission Form must be submitted to the Head Coach prior to participation on any outside team. Basketball Head Coach signs the form to signify general knowledge of the intended outside competition. The Head Coach submits the form to the Compliance Office for review. Compliance Coordinator forwards the form to the Director of Athletics for final approval. NO PARTICIPATION IS PERMISSIBLE UNTIL IT HAS BEEN APPROVED BY THE DIRECTOR OF ATHLETICS. Soccer, Softball, and Volleyball Outside Competition Permission Form must be submitted by the student-athlete of these sports to the Compliance Office prior to any participation on an outside team. Individual sport student-athletes must notify their respective Head Coach prior to any participation on an outside team or in an outside event.

o Athletics department personnel must properly complete and submit the Outside Activity Approval Form for the following activities

Team fundraising
Speaking engagement
Non-institutional camp or clinic
Camp or clinic for non-prospects
IUPUI ATHLETICS OUTSIDE ACTIVITY APPROVAL FORM

Summer Employment

Employment of IUPUI Student-Athletes at Institutional Sports Camps or Clinics

Director of Athletics must give prior approval before a student-athlete’s employment at a sport specific camp or clinic.
Compensation received by the student-athlete shall be proportionate to the going rate for camp or clinic counselors of similar teaching ability and camp or clinic experience. Compensation may not be received on the basis of a student-athlete’s athletic ability or level of expertise.
A student-athlete may not receive compensation if only lecturing or demonstrating.
A student-athlete may not be permitted to conduct his or her own camp or clinic.
A student-athlete’s picture and institutional affiliation may be used only in the camp counselor section of a camp brochure simply to identify the athlete as a staff member. A student-athlete’s name or picture may not be used in any other way to advertise or promote the camp or clinic.
Student-athletes may receive compensation for individualized teaching or coaching sports skills as long as the student athlete is giving individualized instruction, the fee is paid by the lesson recipient, campus facilities are not used, and the university maintains documentation of the lessons.

Athletics Department Staff may be involved in non-institutional sports camps as long as such camps are designed to develop fundamental skills for a specific sport, held open to the general public, conducted primarily for educational purposes and do not provide material benefits to camp participants or include a recruiting presentation.

Exception: In men’s basketball, coaching and non-coaching staff members with basketball specific responsibilities may be employed only at their own institution’s camps or clinics.

Beginning August 1, 2005

In women’s basketball, a coach (or any individual with women’s basketball only responsibilities) and student-athletes may be employed only at their own institution’s camps or clinics; additionally, an institution may not employ another Division I women’s basketball coach (or any other individual with women’s basketball only responsibilities) or student-athlete at their own institutional camp or clinic.
Any institutional staff member with basketball-specific duties (e.g., coaches, graduate assistance, director of basketball operations, managers and administrative personnel) is prohibited from participating in coaching activities involving nonscholastic-based basketball teams.

Academic Calendar

Summer I

· Classes begin: May 11

· Withdraw with W or F: June 1 – June 7

· Last day to withdraw: June 7 by 6:00 p.m.

· Classes end: June 22

· Grades available: June 28

Summer II

Classes begin: June 27
100% refund period ends at 6:00 p.m.: July 5
Pass/Fail option deadline by 12:00 p.m.: July 9
50% refund period ends at 12:00 p.m.: July 9
Withdrawal with W or F: July 18 – 23
Last day to withdraw: July 23 by 12:00 p.m.
Classes end: August 8
Grades available: August 12

Fall 2005

Classes begin: August 24
No class Labor Day: September 5
Pass/Fail option deadline by 6:00 p.m.: September 13
Withdraw with W or F: October 19 – November 15
Last day to withdraw: November 15 by 5:00 p.m.
No classes Thanksgiving Break: November 23 – 27
Classes end: December 12
Final exams: December 13 – 19
Grades available: December 23

National Letter of Intent Late Signing Period

· Final date of signing for all sports except basketball: August 1, 2005

· Basketball signing period ended May 18, 2005

Dead Periods

· Men’s Basketball: July 16-21

· Women’s Basketball: July 16-21

· Softball: May 31-June 9 (Noon)

Recruiting Calendar

Rules Education Session

August 9 at 10:30 a.m., NIFS second floor classroom

Announcement to Representative of Athletics Interests

Definition of a Rep (NCAA Bylaw 13.02.11):

A “representative of the institution’s athletics interests” is an individual who is known (or should have been known) by a member of the institution’s executive or athletics administration to:

a. Have participated in or to be a member of an agency or organization promoting the institution’s intercollegiate athletics program;
b. Have made financial contributions to the athletics department or to an athletics booster organization of that institution;
c. Be assisting or to have been requested (by the athletics department staff) to assist in the recruitment of prospects;

§ d. Be assisting or to have assisted in providing benefits to enrolled student-athletes or their families; or

§ e. Have been involved otherwise in promoting the institution's athletics program.

Compliance Office Summer Closing

· NCAA Regional Seminar – June 15

· Independence Day – July 4

· Vacation Day – July 28-29

Compliance Coordinator Office Staff Directory

· Location: UC 3104

· Compliance Coordinator – Bret Shambaugh

o (317) 278-1648 (office)

o (317) 341-2412 (cell)

o (888) 479-8425 (pager)