Spring 2005 IUPUI Compliance Newsletter
     
 

 

  

TENTATIVE ROSTERS 2005-06 ARE DUE NO LATER THAN MAY 15:

http://www.iupui.edu/~comply/manual/8a.html

RECENTLY ADOPTED NCAA LEGISLATION

  • To specify that, for the purpose of satisfying the graduation component of the initial-eligibility requirements, a prospective student-athlete may use a GED test taken no earlier than the date the prospective student-athlete's high school class would normally have graduated from high school. Effective Date: August 1, 2005; for entering freshman whose initial collegiate enrollment occurs during the 2005-06 academic year and thereafter.

  • To permit an institution to provide a Volunteer Coach complimentary meals incidental to organized team activities. Effective Date: August 1, 2005.

  • To eliminate the requirement that the Director of Athletics (or designee) must give prior approval to the student-athlete's employment arrangement in the institution's own camp or clinic. Effective Date: August 1, 2005.

  • In Men's Basketball, to specify that an institution may not send general correspondence to prospects prior to June 15 at the conclusion of the prospect's sophomore year in high school. Effective Date: Immediate.

  • In Women's Basketball, to establish a Dead Period on December 24 through December 26. Effective Date: August 1, 2005.

REVISED DEPARTMENTAL OFFICIAL VISIT PROCEDURES

  1. Head Coach submits the Official Visit Request, Student Host Instruction/Receipt, and Tentative Itinerary forms along with the proper transcript and test scores to the Compliance Coordinator. Any monies spent prior to the Compliance Coordinator's approval could be deemed a secondary violation of NCAA recruiting bylaws. In addition, reimbursement will not be processed for expenses incurred (e.g. plane ticket) prior to approval of the official visit.

  2. Upon approval by the Compliance Coordinator, the Official Visit Request form will be sent to the Athletics Director and Business Manager for Final Approval. The Administrative Assistant will be notified by the Compliance Coordinator regarding any approved Student Host monies. The Head Coach will be notified and presented with the "OV Notice" for presentation to the visiting prospect. Any monies spent prior to Final Approval could result in departmental, institutional, and/or NCAA sanction.

  3. OV Notice:

    4. To: PROSPECTIVE STUDENT-ATHLETE

    In accordance with legislation adopted by the NCAA Division I Board of Directors, our institution is responsible for providing you with the following guidelines regarding your visit to our campus:

    1. You must have at least began classes in the twelfth grade

    2. You have not already taken five Official Visits

    3. You will not accept cash from anyone associated with our institution

    4. You will not be party to any activity that involves alcohol, drugs, gambling, and/or sex

    5. You will not accept any tangible gift from anyone associated with our institution

    6. You will not participate in any recruiting conversation with an IUPUI Booster

    7. You will not participate in any activity that is located more than 30 miles from our campus

    8. You will not participate in athletics related activity so that a member of the coaching staff may evaluate your abilities

    9. You will not participate in any activity or event that may cause a perception of impropriety

  4. Following the completion of the Official Visit, the coach should submit the Official Visit Expense Report (including Receipts), Itemized Meals, and Official Visit Activity forms to the Compliance Coordinator.

  5. Upon approval by the Compliance Coordinator, the Official Visit Expense Report, Receipts, and Itemized Meals form will be forwarded to the Business Manager.

RECRUITING PERIODS
CONTACT

Men's Basketball

  • March 16-22

  • April 6-10

  • April 15-30

Women's Basketball

  • March 1-31 (Eighteen Person Days - other Days are Quiet)

  • April 15-19

Softball

  • (50 Evaluation Days) through April 10

  • April 15 - June 6

Volleyball

  • (80 Evaluation Days) through April 10

  • April 15-30

  • May 28 - July 31

EVALUATION (A Contact is NOT Permissible during an Evaluation Period)

Men's Basketball

  • through March 15

QUIET

Men's Basketball

  • March 23-30

  • May 1 - July 5

Women's Basketball

  • April 8-10

  • April 20 - July 5

Volleyball

  • May 1-27

DEAD

  • Men's Basketball March 31 - April 5 (noon) - Except for Evaluation at One Certified Event during the Final Four

  • April 11-14

Women's Basketball

  • April 1-7 - Except for Evaluation at One Certified Event during the Final Four

  • April 11-14

Softball

  • April 11-14

Volleyball

  • April 11-14

Remaining Sports (Except Soccer)

  • April 11-14

RECRUITING CALENDARS

http://www1.ncaa.org/membership/membership_svcs/recruiting_calendars/index.html

NATIONAL LETTER OF INTENT SIGNING PERIODS

Basketball

  • April 13 - May 18

Soccer

  • through August 1

All Other Sports

  • April 13 - August 1

ACADEMIC CALENDAR

March 4             Last Day to Withdrawal with automatic "W"

March 7             Midterm

March 14-20     Spring Break (No Classes)

April 1               Last Date to Withdraw

May 2               Spring Semester Classes End

May 3-6            Final Examinations

May 8               Commencement

May 11             First Summer Session Classes Begin

May 13             Spring Semester Grades Official

May 30             Memorial Day (No Classes) COMPLIANCE OFFICE CLOSED

UPCOMING RULES EDUCATION TOPICS

(10:30 AM NIFS 2nd Floor Classroom) – EXCEPT MAY 10 LOCATION IS UC 110

http://www.iupui.edu/~comply/rules-education/

PROMOTIONAL ACTIVITIES

PERMISSIBLE

Institutional, Charitable, Educational or Nonprofit Promotions. A member institution or recognized entity thereof (e.g., fraternity, sorority or student government organization), a member conference or a noninstitutional charitable, educational or nonprofit agency may use a student-athlete's name, picture or appearance to support its charitable or educational activities or to support activities considered incidental to the student-athlete's participation in intercollegiate athletics, provided the following conditions are met:

  1. The student-athlete receives written approval to participate from the director of athletics (or his orher designee who may not be a coaching staff member), subject to the limitations on participantsin such activities as set forth in NCAA Bylaw 17;

  2. The specific activity or project in which the student-athlete participates does not involve cosponsorship,advertisement or promotion by a commercial agency other than through the reproductionof the sponsoring company's officially registered regular trademark or logo on printed materials such as pictures, posters or calendars. The company's emblem, name, address and telephone number may be included with the trademark or logo. Personal names, messages and slogans (other than an officially registered trademark) are prohibited;

  3. The name or picture of a student-athlete with remaining eligibility may not appear on an institution's printed promotional item (e.g., poster, calendar) that includes a reproduction of a product with which a commercial entity is associated if the commercial entity's officially registered regular trademark or logo also appears on the item;

  4. The student-athlete does not miss class;

  5. All moneys derived from the activity or project go directly to the member institution, member conference or the charitable, educational or nonprofit agency;

  6. The student-athlete may accept legitimate and normal expenses from the member institution, member conference or the charitable, educational or nonprofit agency related to participation in such activity, provided it occurs within the state or, if outside the state, within a 100-mile radius of the member institution's campus;

  7. The student-athlete's name, picture or appearance is not utilized to promote the commercial ventures of any nonprofit agency;

  8. Any commercial items with names or pictures of student-athletes (other than highlight films or media guides per NCAA Bylaw 12.5.1.8) may be sold only at the member institution at which the student- athlete is enrolled, institutionally controlled (owned and operated) outlets or outlets controlled by the charitable or educational organization (e.g., location of the charitable or educational organization, site of charitable event during the event); and

  9. The student-athlete and an authorized representative of the charitable, educational or nonprofit agency sign a release statement ensuring that the student-athlete's name, image or appearance is used in a manner consistent with the requirements of this section.

Promotions Involving Commercial Locations/Sponsors. A member institution or a charitable, educational or nonprofit organization may use the appearance, name or picture of an enrolled student-athlete to promote generally its fund-raising activities at the location of a commercial establishment, provided the commercial establishment is not a cosponsor of the event and the student-athlete does not promote the sale of a commercial product in conjunction with the fund-raising activity. A commercial establishment would become a cosponsor if the commercial establishment either advertises the presence of the student-athlete at the commercial location or is involved directly or indirectly in promoting the activity.

Player/Trading Cards. A member institution or recognized entity thereof (e.g., fraternity, sorority or student government organization), a member conference or a noninstitutional charitable, educational or nonprofit agency may distribute but may not sell player/trading cards that bear a student-athlete's name or picture.

Improper Use of Student-Athlete's Name or Picture. If an institution, without the student-athlete's knowledge or consent, uses or permits the use of the student-athlete's name or picture in a manner contrary to NCAA Bylaw 12.5.1.1, the violation shall be considered an institutional violation; however, the student-athlete's eligibility shall not be affected.

Continuation of Modeling and Other Nonathletically Related Promotional Activities after Enrollment. If an individual accepts remuneration for or permits the use of his or her name or picture to advertise or promote the sale or use of a commercial product or service prior to enrollment in a member institution, continued remuneration for the use of the individual's name or picture (under the same or similar circumstances) after enrollment is permitted without jeopardizing his or her eligibility to participate in intercollegiate athletics only if all of the following conditions apply:

  1. The individual's involvement in this type of activity was initiated prior to his or her enrollment in a member institution;

  2. The individual became involved in such activities for reasons independent of athletics ability;

  3. No reference is made in these activities to the individual's name or involvement in intercollegiate athletics;

  4. The individual does not endorse the commercial product; and

  5. The individual's remuneration under such circumstances is at a rate commensurate with the individual's skills and experience as a model or performer and is not based in any way upon the individual's athletics ability or reputation.

Commercial Advertisement. It is permissible for a student-athlete's name or picture, or the group picture of an institution's athletics squad, to appear in an advertisement of a particular business, commercial product or service, provided:

  1. The primary purpose of the advertisement is to publicize the sponsor's congratulations to the student-athlete or team;

  2. The advertisement does not include a reproduction of the product with which the business is associated or any other item or description identifying the business or service other than its name or trademark;

  3. There is no indication in the makeup or wording of the advertisement that the squad members, individually or collectively, or the institution endorses the product or service of the advertiser;

  4. The student-athlete has not signed a consent or release granting permission to use the student- athlete's name or picture in a manner inconsistent with the requirements of this section; and

  5. If the student-athlete has received a prize from a commercial sponsor in conjunction with participation in a member institution's promotional activities and the advertisement involves the announcement of receipt of the prize, the receipt of the prize is consistent with the provisions of NCAA Bylaw 12.5.2.3.3 and official interpretations approved by the Management Council.

Schedule Cards. An advertisement on an institution's wallet-size playing schedule that includes the name or picture of a student-athlete may include language other than the commercial product's name, trademark or logo, provided the commercial language does not appear on the same page as the picture of the student-athlete.

Distribution of Institutional Items through Commercial Outlets. A member institution may distribute noncommercial items (i.e., items not for sale) at commercial establishments, provided the institution generally distributes such items to other commercial establishments in the community and the distribution of the items does not require the recipient to make a purchase at the commercial establishment.

Educational Products Related to Sport-Skill Instruction. It is permissible for a student-athlete's name or picture to appear in books, articles and other publications, films, videotapes, and other types of electronic reproduction related to sport-skill demonstration, analysis or instruction, provided:

  1. Such print and electronic media productions are for educational purposes;

  2. There is no indication that the student-athlete expressly or implicitly endorses a commercial product or service;\

  3. The student-athlete does not receive, under any circumstances, any remuneration or expenses for such participation; and

  4. The student-athlete has signed a release statement ensuring that the student-athlete's name or image is used in a manner consistent with the requirements of this section and has filed a copy of the statement with the student-athlete's member institution.

Camps. An institutional or privately owned camp may use a student-athlete's name, picture and institutional affiliation only in the camp counselor section in its camp brochure to identify the student-athlete as a staff member. A student-athlete's name or picture may not be used in any other way to directly advertise or promote the camp.

Promotion by Third Party of Highlight Film, Videotape or Media Guide. Any party other than the institution or a student-athlete (e.g., a distribution company) may sell and distribute an institutional highlight film or videotape or an institutional or conference media guide that contains the names and pictures of enrolled student-athletes only if:

  1. The institution specifically designates any agency that is authorized to receive orders for the film, videotape or media guide;

  2. Sales and distribution activities have the written approval of the institution's athletics director;

  3. The distribution company or a retail store is precluded from using the name or picture of an enrolled student-athlete in any poster or other advertisement to promote the sale or distribution of the film or media guide; and

  4. There is no indication in the makeup or wording of the advertisement that the squad members, individually or collectively, or the institution endorses the product or services of the advertiser.

Sale and Distribution of Promotional Items. Promotional items (e.g., posters, postcards, film, videotapes) bearing the name or picture of a student-athlete and related to these events may be sold or distributed by the national or international sports governing body sponsoring these events or its designated third-party distributors. It is not permissible for such organizations to sell player/trading cards that bear a student-athlete's name or picture, except as noted in NCAA Bylaw 12.5.1.1.4.1. Promotional items may include a corporate sponsor's trademark or logo but not a reproduction of the product with which the business is associated. The name or picture of the student-athlete may not be utilized by the distribution company or retail store on any advertisement to promote the sale or distribution of the commercial item.

Corporate Sponsors. A corporate sponsor may sell a promotional item related to these events that utilizes the name or picture of a team but not an individual student- athlete.

NOT PERMISSIBLE

Advertisements and Promotions Subsequent to Enrollment. Subsequent to becoming a student-athlete, an individual shall not be eligible for participation in intercollegiate athletics if the individual:

  1. Accepts any remuneration for or permits the use of his or her name or picture to advertise, recommend or promote directly the sale or use of a commercial product or service of any kind, or

  2. Receives remuneration for endorsing a commercial product or service through the individual's use of such product or service.

Exceptions. The individual's eligibility will not be affected, provided the individual participated in such activities prior to enrollment and the individual:

  1. Meets the conditions set forth in NCAA Bylaw 12.5.1.3 that would permit continuation of such activities;or

  2. Takes appropriate steps upon becoming a student-athlete to retract permission for the use of his or her name or picture and ceases receipt of any remuneration for such an arrangement.

Improper Use of Student-Athlete's Name or Picture. If an institution, without the student-athlete's knowledge or consent, uses or permits the use of the student-athlete's name or picture in a manner contrary to NCAA Bylaw 12.5.2.1, the violation shall be considered an institutional violation; however, the student-athlete's eligibility shall not be affected.

Use of a Student-Athlete's Name or Picture without Knowledge or Permission. If a student-athlete's name or picture appears on commercial items (e.g., T-shirts, sweatshirts, serving trays, playing cards, posters, photographs) or is used to promote a commercial product sold by an individual or agency without the student-athlete's knowledge or permission, the student-athlete(or the institution acting on behalf of the student-athlete) is required to take steps to stop such an activity in order to retain his or her eligibility for intercollegiate athletics. Specifically Restricted Activities. A student-athlete's involvement in promotional activities specified in this section is prohibited.

Name-the-Player Contest. A student-athlete may not permit use of his or her name or picture in a "name-the-player" contest conducted by a commercial business for the purpose of promoting that business.

Athletics Equipment Advertisement. A student-athlete's name or picture may not be used by an athletics equipment company or manufacturer to publicize the fact that the institution's team utilizes its equipment.

Promotional Contests. Receipt of a prize for winning a promotional activity (e.g., making a half-court basketball shot, being involved in a money scramble) held in conjunction with a member institution's intercollegiate competition by a prospective or enrolled student athlete (or a member of his or her family) does not affect a student-athlete's eligibility, provided the prize is won through a random drawing in which all members of the general public or the student body are eligible to participate.

Appearance in Commercial Films. Footage of an institution's intercollegiate game or event or of the individual performance of a student-athlete may not be used in a commercial movie unless all individuals appearing in the footage have exhausted their seasons of eligibility.

Other Promotional Activities. A student-athlete may not participate in any promotional activity that is not permitted under NCAA Bylaw 12.5.1.

FINANCIAL DONATIONS FROM OUTSIDE ORGANIZATIONS

Noncollegiate Amateur Team. A noncollegiate amateur team or playing league shall not be considered a professional team or league, even if it receives financial support from a national amateur sports administrative organization or its equivalent that in turn receives developmental funds from a professional team or professional sports organization.

Collegiate Event. A professional sports organization may not serve as a financial sponsor of collegiate competition without jeopardizing the eligibility of student-athletes (see NCAA Bylaw 12.1.1) competing in that event.

Exception-Sports Other Than Men's Basketball. In sports other than football and men's basketball, an institution's marketing department may enter into a reciprocal contractual relationship with a professional sports organization for the specific purpose of marketing and promoting an institutionally sponsored sport.

To Institution, Permissible. A member institution may receive funds from a professional sports organization, provided:

  1. The money is placed in the institution's general fund and used for purposes other than athletics;

  2. The money is placed in the institution's general scholarship fund and commingled with funds for the assistance of all students generally; or

  3. The money is received by the institution as a result of a reciprocal contractual marketing relationship and is placed in the athletics department's budget for the specific purpose of marketing and promoting any institutionally sponsored sport other than football and men's basketball.

To Institution, Not Permissible. A member institution shall not accept funds from a professional sports organization if:

  1. The funds are for the purpose of recognizing the development of a former student-athlete in a particular sport. The receipt of such funds by an institution would make additional moneys available that could benefit student-athletes and thus result in student-athletes indirectly receiving funds from a professional sports organization;

  2. The money, even though not earmarked by the donor, is received and credited to institutional funds for the financial assistance of student-athletes generally; or

  3. The money is placed in the institution's general fund and credited to the athletics department for an unspecified purpose.

Revenues Derived from Pro-Am Events. The distribution of revenues from an event involving an intercollegiate athletics team and a professional sports team (e.g., a baseball game in which a member institution's team plays against a professional baseball team) or pro-am event (e.g., golf, tennis) that results in a member institution's receiving a share of receipts from such a contest is permitted, provided the institution has a formal agreement with the professional sports team regarding the institution's guarantee or share of receipts and the contractual terms are consistent with agreements made by the professional team or individuals for similar collegiate or nonprofessional competition.

Promotion of Professional Athletics Contests. A member institution may host and promote an athletics contest between two professional teams from recognized professional sports leagues as a fund-raising activity for the institution.

Individual Athletics Performance. A member institution shall not accept funds donated from a nonprofessional sports organization based on the place finish of a student-athlete or the number of student-athletes representing the institution in an event. However, the organization may donate an equal amount of funds to every institution with an athlete or team participating in a particular event.

Team Rankings. A member institution may accept funds donated to its athletics program from a nonprofessional sports organization based on the team's national or regional ranking.

Academic Performance. A member institution may accept funds donated to its athletics program from a nonprofessional sports organization based on an individual's or a team's academic performance (e.g., the number of academic all-American award recipients).

ANNOUNCEMENT TO REPRESENTATIVES OF ATHLETICS INTERESTS (BOOSTERS)

Jaguars Club Members and Supporters:

As a member of the National Collegiate Athletic Association (NCAA) and the Mid-Continent Conference, IUPUI is responsible for informing its student-athletes, faculty and staff, alumni and friends about NCAA and conference regulations. Within those regulations, alumni and friends may be referred to as representatives of IUPUI athletic interests (Rep or Booster).

Definition of a Rep:

NCAA Bylaw 13.02.11 -

A "representative of the institution's athletics interests" is an individual who is known (or should have been known) by a member of the institution's executive or athletics administration to:

  1. Have participated in or to be a member of an agency or organization promoting the institution's intercollegiate athletics program;

  2. Have made financial contributions to the athletics department or to an athletics booster organization of that institution;

  3. Be assisting or to have been requested (by the athletics department staff) to assist in the recruitment of prospects;

  4. Be assisting or to have assisted in providing benefits to enrolled student-athletes or their families; or

  5. Have been involved otherwise in promoting the institution's athletics program

NCAA Bylaw 13.02.11.1 states:

"Once an individual or entity is identified as such a Rep, the person or organization retains that identity indefinitely."

Without the generous support of the Jaguars Athletics Club members, Intercollegiate Athletics would not have enjoyed such a meteoric ride in its endeavors in becoming competitive at the NCAA Division I level. As Compliance Coordinator and on behalf of the entire IUPUI community, I want to thank you for your continued generosity. Please remember to contact the Compliance Coordinator Office prior to any direct association you may encounter with IUPUI student-athletes or prospective IUPUI student-athletes.

THANKS FOR YOUR SUPPORT,

Bret A. Shambaugh

GO JAGUARS

THE DEPARTMENT OF INTERCOLLEGIATE ATHLETICS IS REQUIRED TO KEEP THE COMPLIANCE COORDINATOR CURRENT REGARDING THE LISTING OF ALL PERSONNEL AND REPRESENTATIVES OF ATHLETICS INTEREST.

Compliance Coordinator Office Staff Directory

  • Location UC 3104/3106

Bret A. Shambaugh, Compliance Coordinator

  • 317/278-1648

  • 888/479-8425 (pager)

  • 317/341-2412 (cell)

  • 317/278-7588 (fax)

  • bshambau@iupui.edu

Julien Agnew, Academic Advisor/Compliance Assistant

Angela Langreck, Compliance Assistant/SAMP Coordinator

Nicolas Nestor, Advising Assistant/SAMP Coordinator

George Davis, Staff Intern

The Compliance Office is dedicated to serving the needs of the Jaguars Community. Please keep us informed as to how we can best serve YOU.
 
   
 

Athletics Contact: Bret Shambaugh
Web Contact: iupuireg@iupui.edu
   

INDIANA UNIVERSITY – PURDUE UNIVERSITY   INDIANAPOLIS
Athletics Department
250 University Blvd. - Room 250; Indianapolis, IN 46202
Phone  (317) 278-JAGS