|
Originator |
Item |
First Recipient |
Second Recipient |
Action(s) |
|
Head Coach (HC) |
Recruiting Itinerary |
CC |
|
CC Notifies BM, RA file |
|
HC |
Alert Form |
CC |
|
CC creates SA file, enters IEC, prepares Transfer Release |
|
PSA |
Admissions Application |
Admissions Office |
CC |
CC updates HC - PSA Active List |
|
IEC |
Weekly Status Report |
CC |
HC |
HC Receives via PSA Active List |
|
Admissions Office |
Prior College Transcripts |
CC |
FAR |
CC prepares
transfer documentation for FAR
review |
|
HC |
Recruiting Log |
CC |
|
CC monthly review, RA file |
|
HC |
Official Visit Request |
BM/AD |
CC |
CC notifies AA, SA file |
|
HC |
Official Visit Itinerary |
CC |
|
SA file |
|
HC |
IUPUI Student-Host Instructions/Receipt |
CC |
|
SA file, provides receipts to BM |
|
HC |
Official Visit Activity Chart |
CC |
|
SA file |
|
HC |
OV Expense & Meals forms |
CC |
BM |
BM files |
|
HC |
Unofficial Visit Form |
CC |
|
SA file |
|
HC |
Transfer Release |
CC |
HC |
SA file |
|
IEC |
IEC Form 48-C |
CC |
|
SA file |
|
PSA |
NCAA International Student-Athlete Questionnaire & Statement |
CC |
|
CC reviews credentials & submits to conference CC places in SA file |
|
HC |
Certification of Non-Recruitment |
CC |
|
SA file |
|
CC |
ACEW |
|
|
Academic Eligibility Certification Worksheet |
|
HC |
Tentative Roster |
CC (by June 1) |
|
CC weekly Eligibility Check to HC |
|
Tentative Roster |
Team Roster |
CC |
Registrar |
CC creates Squad List |
|
Orientation Committee (OC) |
NCAA Drug Testing Consent |
CC |
|
DTC team file |
|
OC |
NCAA Student-Athlete Statement |
CC |
|
SAS team file |
|
OC |
IUPUI Student-Athlete Information Sheet |
CC |
|
SAIS team file |
|
CC |
Squad List |
Registrar |
|
Registrar Certifying Official, SL team file |
|
CC |
Eligibility Checklist |
Registrar |
Elig. Comm. |
SL team file |
|
CC |
Affirmation of Eligibility |
HC |
AD |
SAS team file |
|
HC |
Grant-In-Aid (GIA) Request |
BM Approval/AD Approval |
CC for Signature |
Prepares Institutional GIA, obtains required signatures, AA forwards to SA, Prepares NLI and Obtains AD signature, AA forwards to PSA, SA file |
|
SA |
NLI (acceptance) |
CC |
|
CC sends to Conference |
|
SA |
GIA (acceptance) |
CC |
|
CC forwards to FAD, ACAD prepares Textbook doc and notifes Bookstore, Bookstore delivers Books to ACAD, SA file |
|
SA |
Textbook Receipts |
ACAD (by 3rd week of class) |
CC |
SA file |
|
Registrar |
Enrollment Verification |
CC |
HC |
CC modifies Team Roster/Squad List |
|
HC |
Declaration of Season (Sport Specific) |
CC |
|
due July 1, DPP file |
|
HC |
ARA Logs |
CC |
|
Periodic Review, ARA team file |
|
HC |
IUPUI Schedule |
CC |
AD |
Athletics Committee reviews and approves |
|
HC |
Sport Schedule Change |
AAD |
BM |
AAD notifies |
|
HC |
IUPUI Travel Roster & Itinerary |
AD BM AA SID |
CC |
CC forwards to ACAD |
|
HC |
Drop From Roster Form |
CC |
|
CC updates
software |
|
HC |
Voluntary Withdrawal Form or Voluntary Withdrawal-Athletics Grant-In-Aid Only Form (Scholarship Athlete) |
CC |
|
CC notifies AD,
Asst. AD, FAD, HC |
|
HC |
Reduction/Cancellation GIA |
AD/Asst AD |
CC |
CC notifes FAD
for Hearing Process by
EC |
|
Registrar |
Schedule Changes |
CC |
ACAD |
CC modifies Team
Roster/Squad List |
|
Registrar |
Semester Grades |
CC |
ACAD/HC |
CC updates AECW |
|
HC |
Renewal/Nonrenewal of GIA |
CC (prior to July 1) |
|
GIA Request FAD Sends SA Reduction/Cancellation Letter (by July 1) |
|
SA |
Appeal Reduction/Cancellation/ Declined Transfer Request |
FAD/Registrar |
CC |
Eligibility Committee Review |
|
HC |
Hardship Request |
Trainer to Physician |
AD to CC |
CC sends to
conference |
|
Asst AD |
Special Assistance Fund |
FAD |
SA |
SA provides receipts to Asst AD/Asst AD submits report to conference |
|
HC |
Incidental Expense Waiver |
Asst AD |
AD/FAR/Conf |
BM files |
|
HC |
Complimentary Pass List - Team |
CC |
BM/Tickets |
due 24 hours prior to contest/Admin Asst files |
|
HC |
Complimentary Pass List - PSA |
CC |
BM/Tickets |
UV due 24 hours prior to contest/OV submitted with OV Request/CC files in SA file |
|
SA |
Outside Competition |
CC |
|
Notifes SA, SA file |
|
CC |
PSA Active List |
HC |
|
Indicates Admission and Eligibility Status |
|
SA |
Exit Interview |
Asst AD |
FAR |
Athletics Committee reviews |
|
SID |
Competition Results |
CC |
|
CC modifies SL & TR |
|
HC |
SA Awards |
CC |
BM |
Refer to Figure 16-1 |
|
NCAA |
Graduation Rates |
Chancellor, AD |
Asst AD |
AA includes w/NLI |
8/16/2004