DEPARTMENT OF INTERCOLLEGIATE ATHLETICS
GUIDE TO RULES COMPLIANCE
Section 2 - RULES COMPLIANCE
2.1 NCAA Principle of Institutional Control
In accordance with the NCAA Constitution, an institution has a responsibility to control its intercollegiate athletics program in compliance with NCAA rules and regulations. The institution is responsible for the actions of all its staff members and for the actions of any other individual or organization engaged in activities promoting the athletics interests of the institution. The institution's chief executive officer is responsible for the administration of all aspects of the athletics program.
2.2 NCAA Principle of Rules Compliance
Per the NCAA Constitution, a member institution will comply with all applicable NCAA rules and regulations. An institution is also responsible for monitoring its athletics programs to assure compliance for identifying and reporting all instances in which compliance has not been achieved.
2.3 Compliance Policy
It is the policy of IUPUI to adhere to all applicable NCAA, Conference and University rules and regulations in the conduct of its athletics programs. It is the obligation and responsibility of all Department of Athletics staff members to act within all applicable rules and regulations at all times.
2.4 Compliance Coordinator
2.5 Rules Interpretations
Student-athletes, coaches, administrators, prospective student-athletes, athletics representatives and any other constituents are encouraged to ask questions of the Compliance Coordinator. When in doubt, ask before acting. Interpretations prepared by the Compliance Coordinator are to be explicitly followed at all times unless subsequent re-interpretations are obtained from the Conference and/or NCAA Legislative Services.
All rules-related questions asked of the Compliance Coordinator will be responded to as quickly as possible and will be recorded, along with the response given. If the issue must be referred to the Conference and/or the NCAA for assistance in answering, the response may be delayed accordingly.
The Director of Athletics, the Assistant Director of Athletics/Senior Woman Administrator, Faculty Athletics Representative and the Compliance Coordinator are the only IUPUI employees authorized to make calls to the NCAA and the Conference. Coaches may not make such calls at any time.
Coaches are encouraged to regularly read the Legislative Assistance column in the NCAA News, an official weekly NCAA publication (biweekly in the summer), and The NCAA Register, a monthly collection of NCAA Committee and/or Council reports of interest. These both are excellent sources for additional interpretation information.
2.6 Rules Education
All personnel in the Department of Athletics have the responsibility to become knowledgeable of applicable NCAA, Conference, IUPUI and Department of Athletics rules and regulations. This should be done by reading the appropriate information and materials as they are provided, e.g., NCAA Manual, IUPUI Intercollegiate Athletics Staff Policies and Procedures Handbook, IUPUI Department of Athletics Guide to Rules Compliance, and the IUPUI Jaguars Student-Athlete Handbook, attending scheduled rules education sessions and asking questions.
Each academic year the Compliance Coordinator, will coordinate and conduct ten rules education sessions for coaches, athletics administrators, athletics support staff, student-athletes and the university community.
Rules education sessions may be conducted with other appropriate University personnel, e.g., admissions, financial aid, registrar, etc., as is deemed necessary. These sessions will be supplemented by pertinent rules education information and materials circulated to the appropriate constituents when available or necessary.
In addition to the above methods, rules education information will be disseminated by the Compliance Coordinator via various mediums, which specifically target alumni and representatives of the athletics interests of IUPUI. The Compliance Coordinator will also use every opportunity to meet personally with these constituents for rules education purposes.
Coaches also have responsibility to inform student-athletes and other representatives of athletics interests, i.e.., note Section 5, who are close to their program of rules as they pertain to them. It is also the responsibility of each coach to be aware of the activities of these representatives in regard to student-athletes and their relationships with these representatives.
2.7 Policy on Violations of NCAA Rules
The NCAA Constitution requires, as an obligation of membership, and institution to monitor its athletics programs to assure compliance with NCAA rules and to identify and report to the NCAA instances in which compliance has not been achieved. To operate within the letter of NCAA rules and fulfill this membership obligation, IUPUI has established a stringent policy regarding violations.
REPORTING A VIOLATION
Any individual (e.g., athletics department staff member, student-athlete, university employee, representative of the university’s athletics interest, members of the community) upon learning of a violation or suspected violation of NCAA regulations shall immediately report such occurrence to the Compliance Coordinator. Such report may be given in writing or verbally.
Upon receipt of the report, the Compliance Coordinator will evaluate the allegation. If the Compliance Coordinator can confirm that a violation has occurred, such violation will be self-reported by the Compliance Coordinator to the Conference and the NCAA. For unconfirmed violations, the following procedures will be followed:
POLICY ON POTENTIAL SERIOUS/MAJOR VIOLATIONS OF NCAA RULES
Procedures related to serious violations.
2.10 Rules Compliance Forms
To be given to coaches with their annual salary letters/contracts
To be used by the Compliance Coordinator for a written response to a question.