Policies & Procedures

Undergraduate Policies

Academic Probation and Academic Dismissal

Students will be notified by IUPUI email from the Associate Dean for Academic Affairs & Undergraduate Programs, School of Engineering and Technology, when they are placed on academic probation. The email will inform the student of the conditions that must be met for removal from academic probation. Students who are dismissed for academic reasons will be notified by letter from the Office of Academic Programs.

The following standards are currently applicable for students enrolled in the School of Engineering and Technology.

Academic Probation

Graduate degree-seeking students are placed on academic warning and probation when either the cumulative index or the semester index is below 3.00 (B). Graduate students must maintain a semester and cumulative grade point average of at least 3.00 each semester to be in good standing. Academic probation will be removed when students achieve a semester and cumulative grade point average of 3.00. The minimum grade acceptable for a graduate-level course is C (2.00).

Full-time and part-time undergraduate students are automatically on academic probation when either the cumulative semester index or the semester index is below 2.0 (C). All students on probation are automatically placed on academic checklist. Students on an academic hold must meet with their academic advisor before registering for classes.

Students who, in subsequent enrollments, do not improve significantly may receive a letter stating that they will be subject to dismissal if an index of 2.0 (C) or higher is not earned in the current enrollment period. Such students may register only after their grades have been posted.

Removal from Probation

Students are removed from academic probation when they complete 12 credit hours of consecutive enrollment with a minimum grade point average of 2.0, provided their overall grade point average is also at or above 2.0.

Academic Dismissal

Students may be dismissed when they fail to attain a 2.0 semester grade point average in any two consecutive semesters or when their cumulative semester index has remained below 2.0 (C) for any two consecutive semesters.


A student who has been dismissed due to scholastic deficiency may petition the Faculty Committee on Readmission for readmission. If readmitted, the student will be placed on probation. Students may contact the Recorder in the Office of Academic Programs at (317) 278-7091 or kssloan@iupui.edu for a Petition for Readmission.

Acceptance of Grade Replacement & Repeating Courses

Repeated Courses (Grade Replacement Policy)

Students enrolled in the School of Engineering and Technology are permitted to apply only the provisions of the IUPUI Grade Replacement Policy that pertain to repeating a course in order to achieve a higher grade. This replacement will affect a student’s academic record only at the Purdue School of Engineering and Technology at IUPUI. If the student subsequently transfers to another academic unit at IUPUI or another campus, different interpretations of the grade replacement policy may be in place.

An undergraduate student who retakes any course may elect to have only the final grade counted in computation of the cumulative semester index, in accordance with the limitations listed below. After retaking the course, the enrollment and original grade will be removed from calculations used to determine the student’s cumulative GPA. The student’s transcript, however, will continue to show the original enrollment in the course and all grades earned for each subsequent enrollment.

This policy is subject to the following limitations:

  • Students may exercise the grade replacement option for no more than 15 credit hours, including any courses in which the former FX option was used for their 1st undergraduate degree.
  • A grade may be replaced only by another grade for the same class.
  • A student may exercise the Grade Replacement Policy a maximum of two times for a single course.
  • The request to remove a grade from the cumulative GPA calculation by this method is irreversible.
  • The second enrollment for any course covered by this policy must have occurred during fall semester 1996 or later.

Students who plan to use the grade replacement option must complete and submit the grade replacement form to the Recorder in the Office of Academic Programs for processing after retaking the course.

Academic Regulations

Grades and Grade Reports

Students are responsible for completing all required work in each of their courses by the last scheduled class meeting, unless course assignments have been properly cancelled. Students receive a grade in each course in which they are enrolled at the close of the session. Grades indicate what a student has achieved with respect to the objectives of the course, and instructors are required, by action of the Faculty Senate, to record the grade a student has earned in a course. Grades that have been officially recorded will be changed only in cases of instructor error or subsequent finding of student academic dishonesty.

Basis of Grades

The School of Engineering and Technology uses a grading system that may include plus and minus grades as well as straight letter grades for all undergraduate and graduate courses. These grades and their grade point values are indicated below.

For credit courses:

A or A+
C+ 2.3
0.0 (no credit)

For credit courses taken under the Pass/Fail option:

P: Pass; equivalent to grade A through D– (no grade point value assigned).
F: Failure; failure to achieve minimal objectives of the course. The student must repeat the course satisfactorily in order to obtain credit for it. The F is factored into the student’s grade point average.

For noncredit courses, including thesis research:

S: Satisfactory; meets course objectives (no grade point value assigned).
F: Unsatisfactory; does not meet course objectives (is factored into grade point average).
    Note that no separate grades are given for course laboratory sections that have been given separate course designations for scheduling purposes.

Incomplete, Deferred, or Withdrawal grades for credit or noncredit courses (no grade point value assigned):

I: Incomplete, no grade; a temporary record indicating that the work is satisfactory as of the end of the semester but has not been completed. The grade of Incomplete may be assigned only when a student has successfully completed at least three-fourths of the work in a course and unusual circumstances prevent the student from completing the work within the time limits previously set. An instructor may require the student to secure the recommendation of the dean that the circumstances warrant a grade of Incomplete. When an Incomplete is given, the instructor will specify the academic work to be completed and may establish a deadline of up to one year. If the student has not completed the required work by the end of the following year, the registrar will automatically change the I to an F.
R: Deferred; a grade given for those courses that normally require more than one academic session to complete, such as project, thesis, and research courses. The grade indicates that work is in progress and that the final report has not been submitted for evaluation.
W: Withdrawal; a grade of W is recorded on the final grade report.

Withdrawing from Classes

During the first half of a semester or session, students may officially withdraw from classes without penalty if they obtain the approval of their advisor. During the third quarter of a semester or session, students may withdraw from classes if they obtain the approval of their advisor and the appropriate instructors; during the last quarter of the semester, students will be allowed to withdraw from classes only under extenuating circumstances. At that time they must obtain the approval of the appropriate instructors, their advisor, and the dean, and must also present a written justification from a doctor, member of the clergy, advisor, or similar person of authority. The fact that a student merely stops attending a class will not entitle the student to a grade of W.

Uses of the Pass/Fail Option

To provide students with the opportunity to broaden their education with less worry about the grades they may earn, an alternate grading system, the Pass/Fail option, is permitted for a limited portion of the required credit hours. The following general rules are currently applicable; individual departments may impose further restrictions.

  • Subject to the regulations of divisions or departments, students may choose this option in any course that does not already appear on their academic record and that they are otherwise eligible to take for credit with a letter grade. Students may use this option for not more than 20 percent of the total credit hours required for graduation.
  • Students taking a course under this option have the same obligations as those taking the course for credit with a letter grade. When instructors report final grades in the course, any student who would have earned a grade of A through D– will receive a P, and any student who has not passed will receive an F. The registrar will note either result on the student’s academic records, but will not use the course in computing the grade point average unless the student receives an F.
  • This option is not available to students on probation.
  • This option is available for a maximum of two courses in any one semester and one course during a summer session.
  • Students receiving the grade of Pass in a course taken under the Pass/Fail option may not retake the same course for a letter grade.
  • Courses taken under Pass/Fail option and courses taken by correspondence may not be used to fulfill graduation requirements for engineering students. Whether the courses are accepted for technology students is up to each major department.

These rules are general or minimum guidelines for those electing this option. There are certain specific limitations on registration for the Pass/Fail option. This option may be elected only during continuing student registration, late registration, and the drop/ add period at the beginning of a semester or session. Changes from letter grade to Pass/Fail and vice versa may not be made after the second week of classes during the regular semester or after the first week of classes during the summer sessions.

Absence from Campus

Students who interrupt their course of study for more than one calendar year may be required to meet all departmental curriculum requirements for the program offered at the time of their return.

Scholastic Indexes

The scholarship standing of all undergraduate degree regular students is determined by two scholastic indexes: the semester index and the graduation index.

Semester Index

The semester index (semester grade point average) is an average determined by weighting each grade received (4.0 for an A, 3.7 for an A–, etc.) during a given semester and multiplying it by the number of credit hours in the course, adding up all the figures, and then dividing the sum by the total number of course credit hours obtained during that semester. Grades of P and S are not included in the computation; grades of F are included. The cumulative semester index is the weighted average of all courses taken by a student, except those to which the FX policy is applied. See “Repeated Courses (FX Policy)” above in this section of the bulletin.

Graduation Index

The graduation index (degree grade point average) is the weighted average of grades in only those courses that are used to meet the graduation requirements for the program in which the student is enrolled. When a student retakes a course with the advisor’s approval or later substitutes an equivalent course for one previously taken, only the most recent course grade is used by the school in calculating the graduation index. Since certain courses previously completed by the student may on occasion be omitted from a program of study, the graduation index and the cumulative semester index may differ.

Graduation Index Requirements

For all bachelor’s degrees in the School of Engineering and Technology, a minimum graduation index of 2.0 is required for graduation. Candidates for graduation from engineering programs must also have an index of 2.0 for all required engineering courses.
For the Associate of Science degree, a minimum graduation index of 2.0 is required for graduation.

Good Standing

For purposes of reports and communications to other institutions and agencies and in the absence of any further qualification of the term, students are considered in good standing unless they have been dismissed, suspended, or dropped from the university and have not been readmitted.