BOARD OF DIRECTORS MEETING
JANUARY 10, 2008
GLENDALE LIBRARY AUDITORIUM

BOARD MEMBERS PRESENT: Margaret Applegate, Theodore Cutshall, Noel Duerden, Jim East, Mark Grove, Mary Grove, Joseph Hingtgen, Bernice Hopp, Jordan Leibman, Golam Mannan, Don Schultheis, Sheldon Siegel, William Voos and Harriet Wilkins.

COMMITTEE MEMBERS PRESENT: Communication, Chair, Walt Linne; Planning Special Gathering for Donors, Chair, Ed Robbins.

CALL to ORDER: The meeting was called to order by President Jim East at 10:07 A.M.

APPROVAL of MINUTES: The following corrections were made to the minutes. In the President’s Report, #3, Mark Grove did not recommend Dean Plater’s office serve as a storage location for Senior Academy history and pictures. His suggestion was that we look through Dean Plater’s files in the archives for older missing copies of Senior Academy information, including minutes. He further suggested we need to establish a process through which future materials (including minutes and photos) are submitted to the archivist on an annual basis. This should be done through the Senior Academy office. It was discussed that Ron Frank’s photos be submitted electronically rather than in printed form.
Campus Center Room Design Committee corrections: The name of the Interior Designer is Julie Bowman. Bill Voos had been requested not to write or call Ms. Bowman by Shelley Hunter. Bill assured Shelley he would abide by her and Dan Maxwell’s wishes and wait for approval from them before contacting Ms. Bowman for information and assistance in planning the room. It was moved, seconded and unanimous to file the minutes as corrected.

PRESIDENT’S REPORT:

1. IUPUI Senior Academy Secretary, Dottie Swinney, plans to return to her desk about December 18, 2007. Yvonne Harris, Academy member, served in Dottie’s absence until her hospitalization. Jim East has covered in their absence.

2. The ASSOCIATION of RETIREMENT ORGANIZATIONS in HIGHER EDUCATION seeks the membership of the Senior Academy. Indiana University-Bloomington and Valparaiso University are members in Indiana. Jim reviewed information about the organization. The organization has meetings. Some chapters are for faculty only and some for staff only. Jim explained that through this organization the Senior Academy can learn what similar organizations do and gain ideas. Conferences and workshops are scheduled. Members are welcome to attend. Website: w.w.w.arohe.org. It was moved, seconded and the motion passed unanimously to join the organization and to pay the $100.00 membership fee.

3. 11:30 A.M. Photo of all presidents of the Senior Academy is scheduled to be taken.

TREASURER’S REPORT: Don Schultheis, Treasurer, reported. He circulated copies of his report. The market was down at the date of his report, December 31, 2007. It was moved, seconded and passed unanimously to file the report.

STANDING COMMITTEES
Jim East reported that activities have been scheduled:
January 29, TEACHING and LECTURING in RETIREMENT by Dick Fredland;
February 19, ARE YOU LISTENING by Jim East;
March 5, Tour of the new Central Library;
March 18, FROM PIONEER to CONTEMPORY MORMONISM: “IT’s DIFFICULT to GET HERE from THERE” by Jan Shipps;
April 15, Hearing Concerns for the Elderly by Donna Siegel;
Mary 14-15 overnight at Spring Mill State Park;
June 5, Senior Academy Annual Meeting.
Jim reported the Shared Information Program, (SIP), a new service of the Academy is a positive addition. Jim used the SA List Serve to find out how many members were interested in attending specific programs. He received 49 responses. An average of 20 persons plan to attend the meetings. sa-share-info-l@iupui.edu.
Jim East will be stepping down as President of the Senior Academy following the Annual Meeting. He has volunteered to be Chairman of the Program Committee. It was moved. seconded and passed unanimously that he be approved for the post.
HEARING CONCERNS. Marge Applegate has arranged a program on hearing aids in the Riley Hospital auditorium on campus, Tuesday, April 15, 10-Noon, titled “Everything You Wanted to Know About Hearing Aids but Were Afraid to Ask.”The Speaker is Donna Segal. Doctor of Audiology, Hearing Aid Program Coordinator, University Otolaryngology Associates/Riley Hospital. The program includes a short tour of the hearing aids facilities. Non-members may attend.

MEMBERSHIP, Chair, Harriet Wilkins, reported. Once again the Senior Academy has been invited to participate in the annual retirement for all new university retirees. It will be held March 28 in the Conference Center. Several staff member retirees and faculty retirees will assist and answers questions of persons approaching retirement. A new Senior Academy brochure will be available . It will include history, operations and services of the Senior Academy. Also, prospective members will be invited to list their ideas for programs and volunteer services.

GOALS. Jim East thinks the Senior Academy should have goals to become a better and more responsive organization. He encouraged members of the Board of Directors to bring written goals to the January 10 Board meeting. They were read and collected for further evaluation.
COMMUNICATION. Chair, Walt Linne, reported. Judy Silence, a former board member, continues as the website editor. www.iupui.edu/~sacademy/index.htm. The website will be updated. A study is being made of what should be on the website utilizing the newest technologies and devices for ease of reading.

AD HOC COMMITTEE REPORTS

CAMPUS CENTER ROOM DESIGN PLANNING . Chair, Bill Voos reported. This committee met January 7. Bill shared printed copies of the minutes of the meeting with board members and reviewed each consideration.

SENIOR ACADEMY ROOM GRAND OPENING PLANNING. Chair, Ed Robbins reported. A meeting will finalize plans. Chancellor Bantz may not be available to attend. The IU Foundation will host the opening and provide funds for parking. Ed stated it may be possible to tour the building that day.

OLD BUSINESS.
There was not any Old Business,

NEW BUSINESS.
Harriet Wilkins requested volunteers for the IUPUI Retirement Program.

ADJOURNMENT.
It was moved, seconded and unanimous to adjourn at 11:17 A.M
Respectfully submitted, Bernice Hopp, Secretary. Next meeting: March 13, 2008.