July 2004

ERA

ERA Release Adds Functionality This feature allows the user to take a recurring cost (i.e., an annual trip) and add it to each year of a multi-year budget at one time and at an inflation rate previously specified. Should the user later realize they need to change the item, they can modify a given year’s amount, set a year to zero, or delete the cost across all years. A snap shot feature allows the user to first see the inflation of the expense across all years of the budget before performing the actual copy over process enabling the user to judge how this inflation affects each budget period and make adjustments accordingly. This feature is accessed by clicking a camera icon located above the expense column. Special Note: To exclude a non-personnel expense from the sum for a particular year, the user will need to enter a zero value for the item because costs that have been copied forward may only be deleted entirely across all years of a budget. Each of these features can be accessed by clicking the non-personnel expense item, a hyperlink, on the Main Budget page. Additional release items: The Research Office has the ability to submit a Routing Form into routing on behalf of a Project Director Subcontractors can be entered with $0 amounts on the Routing Form for the purpose of a No Cost Extension Co-Project Directors can have a “To Be Named” placeholder entered on the Routing Form For assistance with ERA questions, please contact the ERA System Administrator at era_admin@indiana.edu. Additional information can be found on the ERAcommunication Web site at http://www.indiana.edu/~era/home.html.

Corporate Contracts

Why MTA? Top Three Reasons Researchers Want an MTA Why MTA? A formally executed MTA allows for the proper tracking of research materials, compliance with the individual terms and conditions on use, and protection of the relevant intellectual property interests of both the recipient and provider of the materials. As there is no “public use” exemption in the United States for research involving a patented material of another party, unauthorized use of such material in your research could potentially result in a patent infringement action against you and the University. A completed MTA grants you and the University permission to use the material in your research, so the importance of such documentation should not be overlooked. Need Help? If you are anticipating research using material from another institution or company, please be sure to work with the Corporate Contracts Administration (CCA) group in the Research and Sponsored Programs (R&SP) office to have a Material Transfer Agreement (MTA) completed. The CCA website, which can be found at http://www.iupui.edu/~resgrad/spon/corpcontent.htm, includes links to the documentation that will be completed as appropriate to facilitate material transfers both in and out of the University. To help facilitate the MTA process, when you become aware of a potential materials transfer, please complete and forward the appropriate MTA Information Sheet (IU as Provider or IU as Recipient, as found on the CCA website) along with any documentation & correspondence you may have on that transfer to W. Sidney (Sid) Johnson, Director of Corporate Contracts Administration (UN618), so that he and his staff may work with you to facilitate these transfers. Questions? If you have any questions or comments regarding the MTA process, please feel free to contact Sid Johnson, Director, Corporate Contracts Administration (CCA) at 274-8285 or wjohnson@iupui.edu.

Human Subjects

New VA Research Submission Forms The new packet includes a Project Submission Checklist, VA Informed Consent Template (VA form 10-1086), VA Research Submission Form and other electronic templates of “as needed” VA forms. These forms are available from the VA Research Office (D-3040; 554-0000, ext. 2526) as well as electronically through: 1.) VA computers on the “V drive” in the “Research” folder under “VA research project submission packet\complete new packet” and 2.) the Clinical Trials Website (http://medicine.iupui.edu/ctp/), Investigators and Research Coordinators, Forms. After August 1, 2004, all research study submissions to the VA should be on the new forms. For questions or further information contact the VA Research Office.

Proposals and Awards

New Budget Option for NIH Modular Grant Applications The form includes questions relating to your project that are intended to draw out costing issues which may require prior approval, cost sharing, or university commitments. The form also provides a space to enter information needed for the indirect cost calculation. Check with your department or school to see if the use of the alternative Budget Information Sheet for NIH Modular Applications is acceptable. Projects involving multiple schools or departments may require a detailed budget. The three options that may be used for NIH modular grant applications are: Detailed budget Simplified budget (See Important Notice 99-4) Indiana University Budget Information Sheet for NIH Modular Applications Additional Information about Modular Grants is available on the NIH web site and in the PHS 398 Application Instruction Packet.

What's New

Clinical Research Positions Revised This revision will facilitate tracking of staff performing clinical research for targeted training activities and for other compliance purposes. The revisions will also provide more flexibility in hiring clinical research staff. Generic job descriptions for all levels are available on the IUPUI Human Resources Administration Web site (www.hra.iupui.edu) under HRTools/Forms/Clinical Research. A list of Frequently Asked Questions, Guidelines for New and Existing Positions, and a table of the new Minimum Qualification Requirements for each level of position are also featured on the HR Web site. Contact John P. Murray or Alicia Everhart at 317.274.7617 or 317.274.4537 with questions in regard to this matter.

Submissions

Submit Your News to the R&SP Communicator Send us your news...... Deadline for R&SP Communicator news article submission: 5:00 PM on the 25th day of each month R&SP Communicator readers: IUPUI faculty, staff, and students interested in or involved with the conduct of research or other sponsored programs Submit news articles to: Shannon Walden Coordinator of Educational Programs for Responsible Conduct in Research UN 618 620 Union Drive, Room 618 Indianapolis, IN 46202-5167 Phone - (317) 274-8285 Fax - (317) 274-8744 E-mail: sfwalden@iupui.edu

Subscribe/Unsubscribe Send COMMENTS, QUESTIONS to: RSPCOMMU@iupui.edu.

Research and Sponsored Programs UN 618 General - 317 274-8285 Research Compliance - 317 274-8289 Sponsored Program Development - 317 278-0249